At a Glance
- Tasks: Coordinate recruitment logistics and support leadership in a fast-paced startup environment.
- Company: Join Odyssey, an AI lab revolutionising technology with a stellar founding team.
- Benefits: Competitive salary, dynamic work culture, and opportunities for personal growth.
- Other info: Thriving startup atmosphere with diverse challenges and career advancement potential.
- Why this job: Be a key player in shaping the future of AI and building an exceptional team.
- Qualifications: Strong organisational skills and experience in recruiting or operations.
The predicted salary is between 104000 - 117000 £ per year.
Odyssey is an AI lab pioneering general‐purpose world models: causal, multimodal systems that learn to predict and interact with the world over long horizons, while generating real‐time, interactive simulations from any starting point. This foundational technology promises to revolutionise robotics, science, healthcare, education, gaming, defence, and beyond.
Our exceptionally strong and focused founding team came from DeepMind, OpenAI, Tesla, Waymo, and Wayve. We're at the GPT‐2 moment for world models and the next 12‐18 months will shape who leads this space! Odyssey is hiring across research, engineering, product, and operations, and we need an exceptional Recruiting Coordinator to help us build the team that will define this frontier.
This is a critical people & operations role at Odyssey. You'll sit at the intersection of recruiting, leadership support, and internal operations, enabling the company to hire great people and run smoothly as we scale—quickly.
You'll manage candidate coordination and recruiting logistics, support founders and leaders with scheduling and operations, and help build the systems that keep a growing startup organised. This role is ideal for someone who loves being close to the action and thrives in environments where no two days are the same. You'll be a trusted partner to leadership and a critical part of the company's growth.
What You'll Do
- Support interview scheduling across teams and time zones.
- Serve as the main point of contact for candidates throughout the process.
- Coordinate interview logistics (virtual and in‐person), including candidate travel.
- Maintain ATS hygiene and manage recruitment workflows (scheduling, feedback collection, tracking). Ensuring timely and error‐free data entry across systems and tools.
- Ensure every candidate has a high‐touch, high‐quality experience with Odyssey.
- Partner with hiring managers to improve recruiting processes and coordination systems.
- Provide calendar management and scheduling support for founders and leadership.
- Coordinate internal meetings, external calls, travel booking, and expense workflows.
- Support team events, offsites, special projects, and internal operations improvements.
- Support onboarding for new hires.
- Help document internal processes and run lightweight people and operations programs.
- Assist with office logistics and general company needs.
- Jump into high‐priority tasks as needed; this is a true startup role.
Who You Are
- Strong organisational and time-management skills.
- Excellent communication and interpersonal abilities.
- Comfortable working in ambiguity and extremely fast‐moving environments.
- A proactive problem‐solver who navigates challenges quickly and identifies solutions.
- Able to juggle multiple priorities with strong attention to detail.
- Experienced with ATS, CRM, and project management tools (Ashby, Attio, Notion, Linear), as well as scheduling tools and calendar/email systems.
- Background in recruiting coordination, executive support, HR ops, or team operations.
- Experience in startup or high‐growth environments.
- Nice to have: comfortable using Slack as a primary communication channel.
- Bonus: experience working with founders and senior leaders.
- Bonus: event planning, office management, or team‐building experience.
If you've ever built a process that didn't exist, fixed something nobody asked you to fix, and genuinely enjoy being the person who makes a complex machine run, please apply!
Compensation Range: $130K - $150K
Recruiting Coordinator in London employer: Tesla
At Odyssey, we pride ourselves on being an exceptional employer that fosters a dynamic and innovative work culture. As a Recruiting Coordinator, you'll play a pivotal role in shaping our team while enjoying a collaborative environment that encourages personal growth and development. With competitive compensation and the opportunity to work alongside industry leaders from top tech companies, you'll be part of a mission-driven organisation at the forefront of AI technology.
StudySmarter Expert Advice🤫
We think this is how you could land Recruiting Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at Odyssey or similar companies. A friendly chat can lead to insider info and maybe even a referral!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their mission and values, and think about how your skills as a Recruiting Coordinator can help them achieve their goals.
✨Tip Number 3
Practice your communication skills! As a Recruiting Coordinator, you'll need to be clear and concise. Mock interviews with friends can help you nail down your responses and boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're genuinely interested in being part of the Odyssey team!
We think you need these skills to ace Recruiting Coordinator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Recruiting Coordinator role. Highlight your organisational skills and any experience in fast-paced environments, as these are key for us at Odyssey.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're excited about joining Odyssey. Share specific examples of how you've tackled challenges in recruiting or operations, and show us your passion for building great teams.
Showcase Your Communication Skills:Since this role involves a lot of coordination and communication, make sure your application is clear and well-structured. We want to see your ability to convey information effectively right from the start!
Apply Through Our Website:We encourage you to apply directly through our website. This way, your application will be in the right hands, and we can get back to you quicker. Plus, it shows us you're keen on being part of our journey!
How to prepare for a job interview at Tesla
✨Know the Company Inside Out
Before your interview, dive deep into Odyssey's mission and values. Understand their work in AI and how they aim to revolutionise various sectors. This knowledge will not only impress but also help you align your answers with their goals.
✨Showcase Your Organisational Skills
As a Recruiting Coordinator, your ability to manage multiple tasks is crucial. Prepare examples of how you've successfully coordinated schedules or managed logistics in previous roles. Highlighting your organisational prowess will demonstrate that you're the right fit for this fast-paced environment.
✨Communicate Clearly and Confidently
Strong communication is key in this role. Practice articulating your thoughts clearly and confidently. During the interview, ensure you listen actively and respond thoughtfully to questions, showcasing your interpersonal skills.
✨Be Ready to Adapt
Odyssey thrives in a dynamic setting, so be prepared to discuss how you've navigated ambiguity in past experiences. Share specific instances where you adapted quickly to changes or solved unexpected problems, proving that you can thrive in a startup environment.
