At a Glance
- Tasks: Support our transport team by managing vehicle records and compliance documentation.
- Company: Join a leading distribution centre with a focus on teamwork and efficiency.
- Benefits: Enjoy a competitive salary, Monday to Friday hours, and opportunities for growth.
- Other info: Flexible hours may be required; drug and alcohol testing is mandatory.
- Why this job: Be part of a vital operation that keeps our fleet running smoothly and safely.
- Qualifications: Previous admin experience and strong organisational skills are essential.
The predicted salary is between 30000 - 32833 £ per year.
We have a fantastic opportunity to join our Hatfield Distribution Centre in our Transport Department as a Transport Fleet Administrator. Our Regional Distribution centres supply our 198 cash and carry sites with all their products including Fresh, Frozen and Ambient stock. The Fleet Admin Clerk provides efficient administrative support to the fleet and transport function, ensuring vehicle records, compliance documentation, and operational data are accurate, up to date, and readily available. The role supports the safe, legal, and cost‑effective operation of the company’s vehicle fleet. Hours of work are Monday to Friday, 37.50 per week. This role may require occasional flexibility to meet operational demands. Duties may evolve to meet business needs. Please note that all candidates will have to undertake a drug and alcohol test as part of the pre‑employment tests.
Fleet & Compliance Administration
- Maintain accurate records for all fleet vehicles, including MOTs, tax, insurance, servicing, inspections, and repairs
- Monitor and track vehicle compliance deadlines, ensuring documentation is completed and filed on time
- Support daily/weekly vehicle checks and defect reporting processes
Maintenance & Repairs
- Log vehicle defects, breakdowns, and maintenance requests
- Liaise with workshops, suppliers, and dealerships to schedule repairs and servicing
- Process maintenance paperwork and job sheets accurately
General Administration
- Handle fleet‑related queries from drivers, managers, and external suppliers
- Input data accurately into fleet management systems and spreadsheets
- File and archive paperwork in line with company GDPR and data retention policies
- Support audits, inspections, and internal compliance checks
- Provide general administrative support to the transport and operations team
Health & Safety
- Comply with company health & safety policies and procedures
- Promote safe working practices within the fleet operation
Essential
- Previous administrative experience (fleet, transport, or logistics desirable)
- Strong attention to detail and high levels of accuracy
- Good organisational skills with the ability to manage multiple deadlines
- Confident user of Microsoft Office (Excel, Word, Outlook)
- Clear written and verbal communication skills
Personal Attributes
- Well organised and methodical
- Able to work independently and as part of a team
- Proactive problem‑solver
- Calm under pressure and able to prioritise workload
- Professional and confidential in handling sensitive information
Desirable
- Experience working with fleet management systems
- Knowledge of vehicle compliance (MOT, servicing, inspections)
- Understanding of transport or logistics operations
Transport Fleet Clerk in Hatfield employer: Tesco Retail
Join our dynamic team at the Hatfield Distribution Centre, where we prioritise a supportive work culture and employee development. As a Transport Fleet Clerk, you'll benefit from a structured environment that values accuracy and compliance, while enjoying opportunities for growth within a leading distribution network. With a commitment to health and safety, and a focus on teamwork, we ensure that our employees thrive in a rewarding and meaningful role.
StudySmarter Expert Advice🤫
We think this is how you could land Transport Fleet Clerk in Hatfield
✨Connect with Local Logistic Groups
Dive into local transportation and logistics groups on platforms like Facebook or LinkedIn. Show up to their meetups if you can – it's a great way to network with industry pros who can share insights, job openings, or even refer you to their own company.
✨Get Behind the Wheel of Job Boards
Look for job boards specific to transportation and logistics, like Logistics Job Site or TransportJobs. These platforms often have listings that you won’t find on general job boards, so they’re worth checking out regularly!
✨Leverage Internships & Graduate Schemes
Many companies in transportation and logistics offer graduate schemes and internships that can pave the way to full-time positions. Don't shy away from applying; even a short stint can make a solid impact on your CV and get your foot in the door at companies like Tesco Retail.
✨Apply Directly with Us!
When you find openings at great companies, make sure to apply directly through our website. It not only shows your initiative but also helps us to help you get noticed by Tesco Retail. Every application gets us one step closer to landing that full-time gig!
We think you need these skills to ace Transport Fleet Clerk in Hatfield
Some tips for your application 🫡
Show Off Your Experience:When you're applying for a role in the transportation and logistics sector at Tesco Retail, make sure to highlight any relevant experience. Whether it's moving goods, coordinating schedules, or using transportation management software, give us the lowdown on your past gigs. It'll paint a clearer picture of what you're capable of!
Quantify Your Achievements:Numbers speak volumes in logistics! If you've optimised routes, reduced delivery times, or improved customer satisfaction, mention those incredible stats in your CV. This gives us concrete evidence of your impact and showcases your problem-solving skills.
Tailor That Cover Letter:Your cover letter should be more than just a formality—let it breathe your personality and passion for logistics! Explain why you're excited about the role at Tesco Retail and how you can contribute to our team. Don't forget to tie in specific skills or experiences that relate to the job description.
Research and Reflect:Before you hit 'submit,' spend some time digging into Tesco Retail. Understand our mission, values, and the specific challenges in the logistics industry. This will help you craft a targeted application that shows you truly want to be part of our crew, setting you apart from the rest!
How to prepare for a job interview at Tesco Retail
✨Know Your Logistics Basics
Get familiar with the key principles of transportation and logistics, like supply chain management, inventory control, and route optimisation. You might get asked practical questions about how to improve efficiency, so brush up on your problem-solving skills and be prepared to discuss any relevant software tools you've used.
✨Prepare for Scenario-Based Questions
In logistics, employers love to gauge how you'd handle real-life situations. Expect scenario-based questions where you’ll need to demonstrate your decision-making skills, like how to manage delays or coordinate shipments during a crisis. Practise outlining your thought process clearly and logically.
✨Highlight Your Teamwork Experience
Full-time roles in logistics often require collaboration with various teams, so don't forget to showcase your teamwork experience. Think of examples where you've used communication and collaboration to ensure smooth operations, and get ready to elaborate on how you can facilitate teamwork in a busy environment like at Tesco Retail.
✨Show Off Your Attention to Detail
In our world of logistics, missing a small detail can lead to big problems. Be prepared to discuss instances where your attention to detail saved the day, whether it was engaging with clients, managing documentation, or tracking shipments accurately. This will help demonstrate how you can be a reliable asset to Tesco Retail.
