Finance Assistant

Department: Finance

Location: Sheffield

Working Pattern: Hybrid, includes 3 days each week in the office

Contract Type: Full time, permanent

Salary: up to £27,000

Tes is a global Edtech leader, on a mission to empower schools and educators to deliver impactful, inspiring learning experiences worldwide. We understand the unique challenges faced by schools, and our ecosystem is specifically designed to address these needs head-on.

Role Overview

Working as part of a larger team within transactional finance, the purpose of this role is to ensure the accurate and timely processing of accounts payable transactions and bank reconciliations for a global organisation working with multiple currencies and bank accounts. This role involves managing the full lifecycle of supplier invoices from receipt through to payment while maintaining strong relationships with suppliers and internal stakeholders. In addition, the role is responsible for assisting with bank reconciliations across multiple bank accounts for both accounts payable and accounts receivable in multiple currencies.

Key Responsibilities

• Matching, checking, and processing invoices and coordinating progression of related queries into approvals using both our NetSuite’s and Coupa software.
• Reconciling supplier statements to the AP ledger accounts.
• Resolving purchase ledger queries internally and externally with suppliers and departments.
• Bank reconciliation both accounts payable and accounts receivable.
• Matching lines on bank statements and ensuring accuracy when dealing with any returned payments and currency transactions.
• Assisting with other banking duties including journal entries, remittance advice reconciliations and banking queries.
• Raising ad hoc payments and AR refunds directly into our online banking system ensuring accuracy and appropriate approvals.
• Raising payment runs ensuring accuracy and appropriate approvals are maintained.
• On boarding new suppliers.
• Assist with managing multiple email boxes across all teams’ responsibilities.
• Analysing data from spreadsheets for upload into our accounting system.
• Staff expenses analysis and ensure compliance with policies.
• Month end reporting and month end procedures.

What will you need to succeed?

Experience

• Recent and relevant purchase ledger experience and wider accounting processes and responsibilities in a high-volume multi-currency environment.
• Recent and relevant experience with bank reconciliations across multiple bank accounts and currencies.
• Recent and relevant experience in managing payment runs across multiple companies including uploading onto our banking system.
• Recent and relevant experience of dealing with international transactions.
• Good working knowledge of VAT and dealing with currency invoices.
• Experience of processing staff expenses claims and ensure compliance with policies.
• Experience of on-boarding new suppliers and relevant compliance and risk checks.
• Experience of reconciling suppliers’ statements to ledgers including currency transactions.
• Relevant knowledge of journal entries.
• Relevant knowledge of matching and allocating customer receipts to invoices.
• Experience of following month end procedures and working to tight deadlines.

The role would suit someone who has previous experience working for a global organisation. Previous experience of NetSuite/Oracle systems and Coupa would be an advantage.

Knowledge

The ideal candidate will have a solid understanding of general accounting principles and end-to-end accounts payable processes, including invoice processing, purchase orders, payment runs, and supplier management. Proficiency in performing accurate and timely bank reconciliations is essential. Previous working knowledge of NetSuite for financial operations and Coupa for invoice workflow would be an advantage.

Skills

• A proactive, flexible approach with confidence to work independently and as part of the wider team.
• Ability to multitask and share the roles and responsibilities of the team with minimal supervision.
• An aptitude for IT – excellent working knowledge of Excel, online banking, and accounting software.
• Ability to prioritise work to deadlines and manage time efficiently.
• A can-do attitude with ability to contribute towards continuous process improvements and take on any other tasks as required.
• The ability to work successfully in a busy process driven environment.
• Excellent communication skills both written and verbal, able to effectively resolve queries both internal and external and maintain relationships with suppliers and department heads.
• Excellent attention to detail and problem-solving skills.

Qualifications

AAT or Similar qualifications (ideally)

What do you get in return?

• 25 days annual leave rising to 30
• 5% pension
• State of the art offices
• Access to a range of benefits via My Benefits World
• Free eye care cover
• Life Assurance
• Cycle to Work Scheme
• EAP (Employee assistance programme)
• Quarterly Tes Socials
• Access to an extensive Learning and Development menu