At a Glance
- Tasks: Support procurement processes and manage supplier contracts for innovative EdTech solutions.
- Company: Join Tes, a leader in empowering educators worldwide with cutting-edge technology.
- Benefits: Enjoy 25 days annual leave, a pension scheme, and access to various employee benefits.
- Other info: Hybrid working model with opportunities for professional development and career growth.
- Why this job: Make a real impact in education while developing your procurement skills in a dynamic environment.
- Qualifications: 2-3 years of experience in procurement or contract management is preferred.
The predicted salary is between 29000 - 33000 £ per year.
Department: Procurement - Finance
Location: Sheffield
Working Pattern: Hybrid, includes 3 days each week in the office
Contract Type: Full time, permanent
Salary: £29,000 to £33,000
About Tes
At Tes we are on a mission to power schools and enable great teaching worldwide, by delivering EdTech solutions that give educators the tools to succeed. From safeguarding and compliance to staff and pupil management, our innovative and flexible software and services help teachers and school leaders worldwide to provide the best education to millions of children.
Role overview
The Procurement Co-ordinator will provide hands-on procurement support to the Group Procurement Manager, with a particular focus on contract renewals and supplier management for the Technology and Marketing teams across Tes Global and Tes Institute. The post holder will manage renewals and day-to-day supplier activity autonomously up to an agreed level of spend and risk, escalating or supporting on larger renewals, new supplier engagements and more complex projects where required. Beyond renewal activity, this role will play a significant part in establishing the Group's new procurement structure, controls and governance framework, and will own the Contract Lifecycle Management (CLM) system, ensuring contracts, key dates and supplier data are accurately maintained and accessible across the business. The role will interact regularly with Technology, Marketing, Finance and Executive Level stakeholders, as well as external suppliers, acting as a trusted point of contact for procurement matters within its remit.
Key Responsibilities
- Manage end-to-end contract renewals with suppliers up to an agreed level of spend and risk, including negotiation, commercial terms and stakeholder sign-off.
- Operate autonomously within delegated authority on day-to-day renewals and supplier queries, escalating or providing support on larger renewals, new supplier engagements and higher-risk contracts to the Group Procurement Manager.
- Support the Group Procurement Manager on larger tenders, RFI/RFP processes and new supplier onboarding, including market research, scoring and documentation.
- Administer the Contract Lifecycle Management (CLM) system, keeping the contract repository, renewal dates, spend data and supplier documentation accurate and up to date.
- Play a key role in supporting and maintaining the Group's procurement structure, policies, controls and governance framework.
- Maintain and report on the contract renewal and savings pipeline, providing regular updates to the Group Procurement Manager and wider stakeholders.
- Build and maintain strong working relationships with stakeholders across Finance, Technology and Marketing, acting as the day-to-day procurement point of contact for those teams.
- Carry out basic supplier due diligence and risk assessment, flagging any commercial, contractual or supplier risk issues to the Group Procurement Manager.
- Maintain accurate, audit-ready procurement records and documentation in line with company policy.
- Identify opportunities for contract consolidation, cost efficiency and improved supplier terms, feeding these into the wider procurement strategy.
What will you need to succeed?
Experience
- Has 2-3 years experience in a procurement, commercial or contract management function, including owning contract renewals directly with suppliers from initial review through to negotiation and sign-off.
- Has experience supporting or running tender processes (RFI/RFP), evaluating supplier proposals and producing comparison or scoring documentation.
- Has worked with, or supported the administration of, a contract management or similar system, keeping records, key dates and documentation up to date and accurate.
- Comfortable managing multiple live renewals and stakeholder relationships at once, ideally including exposure to software/SaaS or marketing supplier categories.
Knowledge
- Working knowledge of standard commercial and SaaS contract terms (pricing structures, licence models, auto-renewal and notice periods, service levels).
- Understanding of basic procurement processes and good practice, including contract lifecycle management, supplier risk assessment and governance/controls frameworks.
- Confident user of Microsoft Excel and Word for contract tracking, comparison and reporting; experience using a contract lifecycle management (CLM) or similar system is an advantage.
- Aware of how AI tools can be applied within procurement to drive efficiency, such as contract review, data analysis and process automation.
Skills
- Strong negotiation and commercial awareness, with the confidence to deal directly with suppliers.
- Excellent organisation and prioritisation skills, able to manage a high volume of renewals and deadlines simultaneously.
- Strong attention to detail, particularly when reviewing contract terms and maintaining accurate records.
- Clear written and verbal communication, able to build credibility with stakeholders across Technology, Marketing and other business teams.
- Able to work autonomously within agreed limits of authority, while knowing when to elevate.
- Keen to explore and adopt AI-enabled tools and ways of working to improve procurement efficiency and effectiveness.
Qualifications
- No specific degree is required; relevant procurement experience is more important than formal qualifications for this role.
- A procurement qualification (e.g. CIPS Level 3 or 4) is desirable and where if needed we can support further qualifications, but is not essential at this level.
What do you get in return?
- 25 days annual leave rising to 30
- 5% pension
- State of the art offices
- Access to a range of benefits via My Benefits World
- Free eye care cover
- Life Assurance
- Cycle to Work Scheme
- EAP (Employee assistance programme)
- Quarterly Tes Socials
- Access to an extensive Learning and Development menu
Procurement Co-ordinator in Sheffield employer: Tes Global
At Tes, we pride ourselves on being an exceptional employer, offering a dynamic and collaborative work culture that fosters innovation and continuous learning. With state-of-the-art offices in Sheffield and London, our hybrid working model allows for flexibility while ensuring you are part of a vibrant team dedicated to empowering educators worldwide. We provide extensive employee growth opportunities, including access to a comprehensive Learning and Development menu, alongside competitive benefits such as generous annual leave and a supportive work environment that values transparency and technical excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Procurement Co-ordinator in Sheffield
✨Get Savvy with Industry Perks
Join procurement and purchasing forums or groups where pros hang out, like CIPS (Chartered Institute of Procurement & Supply). They'll share the inside scoop on job openings that might not show up on traditional job boards!
✨Show Off Your Skills
Consider creating a portfolio that outlines your achievements in procurement, like cost-saving initiatives or supplier management strategies. Having tangible evidence of your skills can really set you apart when applying to companies like Tes Global.
✨Tap into Your Network
Leverage LinkedIn to connect with professionals in procurement—follow relevant hashtags, join groups, and engage in discussions. This is a great way to get noticed by potential employers before they even post a job!
✨Keep Your Eyes on Job Boards
With full-time positions, timing can be everything. Set alerts on job boards specifically for procurement roles. Don't wait for a job posting to close; apply through our website as soon as you see a fit—being proactive can give you the edge!
We think you need these skills to ace Procurement Co-ordinator in Sheffield
Some tips for your application 🫡
Show Off Your Procurement Know-How:When you're crafting your CV, make sure to highlight any procurement-specific skills you've got. Talk about your experience with supplier negotiations, cost analysis, or inventory management. If you’ve used software like SAP or Oracle, don’t forget to mention that too – it shows you know your way around the tech side of things!
Quantify Your Achievements:In procurement, numbers matter. Use your CV and cover letter to showcase any quantifiable achievements you've made in reducing costs or improving efficiencies. For example, mentioning that you helped save 20% on purchasing costs last year is way more impressive than just saying you managed the budget!
Tailor Your Cover Letter to Tes Global:Your cover letter should read like you’re chatting directly to Tes Global. Research the company’s procurement strategy, mention how your skills align with their goals, and share your enthusiasm for contributing to their success. This personal touch can really set you apart from the crowd!
Professional Certs Can Go a Long Way:If you've got any procurement-related certifications, such as CIPS or APICS, make sure they're front and centre on your CV. These qualifications show you're serious about your career in procurement and are committed to continuous learning. It’s a great way to signal your expertise and dedication to potential employers like Tes Global.
How to prepare for a job interview at Tes Global
✨Show Off Your Negotiation Skills
In procurement, strong negotiation skills are key. Be ready to share examples of past negotiations where you've successfully saved costs or improved supplier terms. We want to hear how you approached those situations and the strategies you used to achieve positive outcomes!
✨Know Your Tools
Make sure you’re familiar with procurement software and tools commonly used in the industry, such as SAP Ariba or Coupa. Come prepared to discuss any experiences you've had with these tools or similar platforms, as we need someone who can hit the ground running at Tes Global!
✨Understand Market Trends
As a procurement professional, being aware of market trends can set you apart. Brush up on recent developments in supply chain management or procurement best practices and think about how they could impact your role at Tes Global. Bringing a current perspective will show your enthusiasm for the industry.
✨Demonstrate Your Team Player Attitude
A full-time position means you'll be working closely with various teams. Be prepared to discuss how you collaborate with others, manage conflicts, and build relationships with stakeholders. Sharing anecdotes about past teamwork experiences will highlight your ability to fit into Tes Global's culture.
