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- Tasks: Support school operations, manage educational trips, and coordinate co-curricular activities.
- Company: Join a vibrant school community dedicated to excellence in education and student experiences.
- Benefits: Enjoy term-time hours, competitive salary, and opportunities for personal development.
- Why this job: Be part of a dynamic team that enhances student life and promotes a positive school culture.
- Qualifications: Previous admin experience, strong communication skills, and proficiency in Microsoft Office required.
- Other info: This role includes working during school holidays and requires a proactive, customer-focused attitude.
The predicted salary is between 21500 - 26800 ÂŁ per year.
Educational Trips and Visits, Co-Curricular and Operations Administrator
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Educational Trips and Visits, Co-Curricular and Operations Administrator
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THE OPPORTUNITY
We have an opportunity for a proactive individual to provide comprehensive customer focused secretarial and administrative support for whole school operations, educational trips and visits, outreach and co-curricular activities.
Job Overview
THE OPPORTUNITY
We have an opportunity for a proactive individual to provide comprehensive customer focused secretarial and administrative support for whole school operations, educational trips and visits, outreach and co-curricular activities.
If you\’re ready to rise to the challenge and be an integral part of our success, we want to hear from you!
REPORTING
This role reports directly to the Senior Deputy Head Academic & Co-Curricular
HOURS
Core hours are 9.00 – 5.30, Monday to Friday. This role is term time, including INSET days at the start of terms, plus 5 days during the school holidays. In total you will work 36 weeks per year.
SALARY
Up to ÂŁ26,767 per annum prorated salary depending on skill level and experience. (ÂŁ34,500 per annum Full Time Equivalent).
Main Responsibilities
Purpose: To provide comprehensive, proactive and customer-focused administrative support to the Deputy Head Operations (EVC Coordinator) & Deputy Head Co-Curricular, Outreach and Compliance.
Administrative Excellence
- Arrange/attend a variety of meetings and take/distribute accurate minutes
- Correspondence management including drafting letters
- Communicate effectively, verbally, by email, telephone, or letter to staff, pupils, parents, and the wider community always promoting the reputation of the school
- Photocopy/file as required
- Any other reasonable duties SLT may require
Education Trips and Visits
- Support the Deputy Head Operations in arranging trips
- Liaise with the Educational Visits Co-ordinator through regular meetings, for checking administration, School Post/parent comms.
- Point of contact for Evolve (educational trip software system)
- Work with accounts to set up payment systems for parents
- Support trip leaders with transport and accommodation arrangements eg. coaches, hotels, flights
- Ensure consent for residential and fit to travel documentation has been completed
- Ensure foreign police checks and appropriate staff checks are collated as necessary from third parties
- Make catering arrangements as required
- Ensure all trip information is uploaded into Evolve and alert EVC to any omissions
Operations
- Complete a range of Operations administration at the request of the Deputy Head Operations
- Administer the School Calendar under the direction of the Deputy Head Operations
- Provide proactive administrative support for whole school events
- Collate and process trips documentation for checking by the Deputy Head Operations
- Receive, prepare and distribute correspondence, internally and externally, via SchoolPost or the despatch of outgoing mail.
Co-Curricular
- Maintain an overview of all co-curricular activities across the school
- Ensure that the co-curricular attendance software (SOCS) is monitored and absences are investigated and brought to the attendance of the relevant teacher including after school activities.
- Liaise with visiting music teachers to ensure they are communicated with about school events and pupil activities.
- Ensure the correct contracts and documentation is in place for all service providers.
- Work with the relevant Deputy to organise and provide administration for co-curricular promotion events.
Customer Service Excellence
- Embody the school’s ethos of care, professionalism, and excellence in every interaction
- Anticipate needs and provide solutions before problems arise, enhancing experiences for all stakeholders
- Act as a positive, helpful and solutions-orientated first point of contact for parents, staff and visitors
- Handle sensitive and confidential information discreetly and with sound judgement
- Identify opportunities to enhance service delivery and implement improvements proactively
- Transform challenges into opportunities by maintaining a positive, solution-focused mindset.
Other Duties
- Carry out such duties as may reasonably be required by other members of the Senior Deputy Head Academic & Co-Curricular
- Act as First Aider for the school community as required
- Support and promote the school’s ethos, aims and objectives.
- Partner with the wider whole school administrative and Reception teams to ensure consistent service across the school
- Work towards and support the school vision and the current school objectives outlined in the School Strategic Plan.
- Promote and safeguard the welfare of pupils and adhere to and ensure compliance with the School’s Safeguarding and Child Protection Policy.
- Work within the School’s health and safety policy to ensure a safe working and support during emergencies
- Promote equality of opportunity for all pupil sand staff
- Help sustain a school culture and curriculum which promotes an ethical education for all including promoting positive strategies for challenging discrimination of any kind.
- Maintain exemplary professional standards of attendance, punctuality, appearance, conduct and positive, courteous relations with pupils, parents, and colleagues.
- Engage constructively in the performance review process and identify personal training and development needs to enhance service delivery
- Undertake other reasonable duties related to the job purpose required from time to time.
THE PERSON
- The successful candidate will have previous demonstrable experience as an administrator, preferably in an independent school.
- A highly organised individual with the ability to plan and organise work effectively.
- An excellent communicator who can stay calm under pressure and ensure the smooth running of diaries and completion of tasks/issues.
- Advanced IT skills and use of office software (Microsoft Office Suite and databases). Experience of using educational trip software will be an advantage
- A confident self-starter with a willingness to be accountable for actions.
- A high degree of discretion, confidentiality and integrity.
- A professional and credible manner.
- Articulate with strong literacy skills.
- Detail orientated. Ensures accuracy in all tasks and communication.
- Ability to adjust to changing priorities and handle unexpected tasks.
- Awareness of safeguarding in a school context would be advantageous.
Seniority level
-
Seniority level
Mid-Senior level
Employment type
-
Employment type
Full-time
Job function
-
Job function
Management and Manufacturing
-
Industries
Book and Periodical Publishing
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Educational Trips and Visits, Co-Curricular and Operations Administrator employer: TES FE News
Contact Detail:
TES FE News Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Educational Trips and Visits, Co-Curricular and Operations Administrator
✨Tip Number 1
Familiarise yourself with the educational trips and visits software mentioned in the job description, such as Evolve. Understanding how to navigate this system will give you a significant advantage during the interview process.
✨Tip Number 2
Demonstrate your organisational skills by preparing examples of how you've successfully managed multiple tasks or events in the past. This role requires excellent planning abilities, so showcasing your experience will be key.
✨Tip Number 3
Research the school’s ethos and values thoroughly. Being able to articulate how your personal values align with theirs during the interview will show that you're not just looking for any job, but that you're genuinely interested in contributing to their community.
✨Tip Number 4
Prepare to discuss your customer service experience in detail. Since the role emphasises customer-focused support, having specific examples ready will help demonstrate your ability to handle sensitive situations and maintain professionalism.
We think you need these skills to ace Educational Trips and Visits, Co-Curricular and Operations Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration, particularly in educational settings. Emphasise skills like organisation, communication, and customer service, as these are crucial for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position. Mention specific experiences that demonstrate your ability to manage educational trips and co-curricular activities effectively.
Highlight Relevant Skills: In your application, focus on skills mentioned in the job description, such as advanced IT skills, attention to detail, and the ability to handle sensitive information. Provide examples of how you've used these skills in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which is essential for this role.
How to prepare for a job interview at TES FE News
✨Show Your Organisational Skills
As an Educational Trips and Visits, Co-Curricular and Operations Administrator, you'll need to demonstrate your ability to organise and manage multiple tasks. Be prepared to discuss specific examples from your past experiences where you successfully coordinated events or managed schedules.
✨Communicate Effectively
Effective communication is key in this role. During the interview, showcase your verbal and written communication skills. You might be asked to draft a sample email or respond to a hypothetical situation, so practice articulating your thoughts clearly and professionally.
✨Highlight Your Customer Service Experience
This position requires a strong focus on customer service. Be ready to share instances where you went above and beyond to assist parents, staff, or students. Emphasise your proactive approach to problem-solving and how you handle sensitive information with discretion.
✨Demonstrate IT Proficiency
Advanced IT skills are essential for this role. Familiarise yourself with Microsoft Office Suite and any educational trip software mentioned in the job description. You may be asked about your experience with these tools, so be prepared to discuss how you've used them effectively in previous roles.