At a Glance
- Tasks: Be the friendly face of our office while managing purchasing and admin tasks.
- Company: Join a specialist electronics manufacturer with a supportive team culture.
- Benefits: Earn £28,000 with flexible hours and Fridays off!
- Other info: Great opportunity for growth in a busy, engaging environment.
- Why this job: Kickstart your career in a dynamic role with varied responsibilities.
- Qualifications: Previous admin or reception experience and strong Microsoft Office skills required.
Location: Pulborough, West Sussex
Salary: £28,000
Hours: Office based, with optional condensed hours and Fridays off
TPA Recruit is supporting a specialist electronics manufacturer in the recruitment of a Receptionist and Purchasing Administrator. This is a varied office-based role for someone organised, professional and confident supporting reception, administration, HR, facilities and purchasing activity.
The Receptionist and Purchasing Administrator will act as the first point of contact for visitors, employees and callers, while also supporting meetings, travel, onboarding, training, internal communications and supplier administration. As the Receptionist and Purchasing Administrator, you will also support day-to-day purchasing activity, including raising and managing purchase orders, checking supplier confirmations, chasing overdue orders and maintaining accurate records. This position would suit someone with previous reception, office administration, purchasing administration or coordination experience who enjoys a busy and varied workload.
Key Responsibilities
- Act as the first point of contact for visitors, employees and callers.
- Manage internal communications, using PowerPoint to create informational slides.
- Answer and direct telephone calls professionally.
- Book meeting rooms, refreshments, lunches and business travel arrangements.
- Support visitor logs, ID passes, contractor access and basic facilities administration.
- Assist with HR onboarding/offboarding, including PPE, lockers, IT tickets and returned property.
- Book training courses, raise purchase orders and support internal communications.
- Provide purchasing administration support, including indirect purchase orders and supplier confirmations.
- Chase overdue purchase orders and liaise with suppliers to support on-time delivery.
- Maintain accurate records and support supplier scorecards and internal reporting.
Requirements
- Previous experience in administration, reception, office support or coordination.
- Strong Microsoft Office skills, including Word, Excel and PowerPoint.
- Confident communicator with a friendly and professional approach.
- Highly organised, accurate and able to manage a varied workload.
- Proactive approach and willingness to support across different departments.
- Able to learn new systems quickly and work across multiple platforms.
- Full UK driving licence and access to a car due to the site location.
Additional Information
- Fully office based due to reception responsibilities.
- Optional condensed hours are available, with the option to work weekly hours over four days and take Fridays off.
TPA Recruit is a specialist recruitment agency acting on behalf of our client to source and assess suitable candidates for this position. All applications will be reviewed and processed by our team, who will liaise directly with shortlisted individuals throughout the hiring process.
Receptionist - Purchasing Admin employer: Terry Parris Associates
Join a dynamic team at a specialist electronics manufacturer in Pulborough, West Sussex, where your role as a Receptionist and Purchasing Administrator will be both rewarding and impactful. Enjoy a supportive work culture that values professional growth, with opportunities for flexible working hours, including the option to take Fridays off. With a focus on collaboration and employee development, this company offers a unique environment for those looking to thrive in a varied and engaging office role.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist - Purchasing Admin
✨Tip Number 1
Get to know the company before your interview! Research their values, culture, and recent news. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of a mirror. The more comfortable you are with your answers, the more confident you'll feel during the actual interview.
✨Tip Number 3
Dress the part! Make sure your outfit is professional and appropriate for the office environment. First impressions matter, and looking sharp can give you an extra boost of confidence.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your appreciation and keeping you fresh in their minds. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Receptionist - Purchasing Admin
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous roles in administration or reception, and don’t forget to showcase your Microsoft Office skills!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Receptionist and Purchasing Administrator role. Be sure to mention your organisational skills and proactive approach.
Show Off Your Communication Skills:Since this role involves being the first point of contact, it’s crucial to demonstrate your confident and friendly communication style. Use clear and professional language throughout your application.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any updates!
How to prepare for a job interview at Terry Parris Associates
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist and Purchasing Administrator. Familiarise yourself with tasks like managing purchase orders and supporting internal communications. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks. Whether it’s booking meetings or handling supplier confirmations, having specific anecdotes ready will demonstrate your capability to handle a busy workload.
✨Brush Up on Microsoft Office
As you'll be using Microsoft Word, Excel, and PowerPoint regularly, make sure you're comfortable with these tools. Consider creating a sample PowerPoint presentation or an Excel spreadsheet to showcase your skills during the interview. This practical demonstration can set you apart from other candidates.
✨Be Ready to Communicate Confidently
Since you'll be the first point of contact for visitors and callers, practice your communication skills. Think about how you would greet someone or handle a phone call professionally. A friendly and confident approach will leave a positive impression on your interviewers.
