At a Glance
- Tasks: Be the friendly face of our office while managing purchasing and admin tasks.
- Company: Join a specialist electronics manufacturer with a supportive team culture.
- Benefits: Enjoy a competitive salary, optional Fridays off, and flexible working hours.
- Other info: Great opportunity for career growth in a busy office environment.
- Why this job: Perfect for organised individuals who thrive in a dynamic, varied role.
- Qualifications: Experience in reception or administration and strong Microsoft Office skills required.
The predicted salary is between 28000 - 28000 £ per year.
Location: Pulborough, West Sussex
Salary: £28,000
Hours: Office based, with optional condensed hours and Fridays off
TPA Recruit is supporting a specialist electronics manufacturer in the recruitment of a Receptionist and Purchasing Administrator. This is a varied office-based role for someone organised, professional and confident supporting reception, administration, HR, facilities and purchasing activity. The Receptionist and Purchasing Administrator will act as the first point of contact for visitors, employees and callers, while also supporting meetings, travel, onboarding, training, internal communications and supplier administration. As the Receptionist and Purchasing Administrator, you will also support day-to-day purchasing activity, including raising and managing purchase orders, checking supplier confirmations, chasing overdue orders and maintaining accurate records. This position would suit someone with previous reception, office administration, purchasing administration or coordination experience who enjoys a busy and varied workload.
Key Responsibilities- Act as the first point of contact for visitors, employees and callers.
- Manage internal communications, using PowerPoint to create informational slides.
- Answer and direct telephone calls professionally.
- Book meeting rooms, refreshments, lunches and business travel arrangements.
- Support visitor logs, ID passes, contractor access and basic facilities administration.
- Assist with HR onboarding/offboarding, including PPE, lockers, IT tickets and returned property.
- Book training courses, raise purchase orders and support internal communications.
- Provide purchasing administration support, including indirect purchase orders and supplier confirmations.
- Chase overdue purchase orders and liaise with suppliers to support on-time delivery.
- Maintain accurate records and support supplier scorecards and internal reporting.
- Previous experience in administration, reception, office support or coordination.
- Strong Microsoft Office skills, including Word, Excel and PowerPoint.
- Confident communicator with a friendly and professional approach.
- Highly organised, accurate and able to manage a varied workload.
- Proactive approach and willingness to support across different departments.
- Able to learn new systems quickly and work across multiple platforms.
- Full UK driving licence and access to a car due to the site location.
Fully office based due to reception responsibilities. Optional condensed hours are available, with the option to work weekly hours over four days and take Fridays off.
TPA Recruit is a specialist recruitment agency acting on behalf of our client to source and assess suitable candidates for this position. All applications will be reviewed and processed by our team, who will liaise directly with shortlisted individuals throughout the hiring process.
Receptionist and Purchasing Administrator in Pulborough employer: Terry Parris Associates Ltd
Join a dynamic team at a specialist electronics manufacturer in Pulborough, West Sussex, where your role as a Receptionist and Purchasing Administrator will be both rewarding and impactful. Enjoy a supportive work culture that values professional growth, offers flexible working hours with the option for Fridays off, and fosters collaboration across departments, making it an ideal environment for those seeking meaningful employment.
Contact Details:
Terry Parris Associates Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist and Purchasing Administrator in Pulborough
✨Tip Number 1
Get to know the company before your interview! Research their values, culture, and recent projects. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! As a Receptionist and Purchasing Administrator, you'll be the first point of contact. Role-play with a friend or family member to get comfortable with answering calls and greeting visitors professionally.
✨Tip Number 3
Prepare questions to ask during your interview. This shows you're engaged and helps you determine if the role is right for you. Think about what you want to know about the team dynamics or the company's future plans.
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can leave a lasting impression and keep you on their radar. Plus, it shows your enthusiasm for the position!
We think you need these skills to ace Receptionist and Purchasing Administrator in Pulborough
Some tips for your application 🫡
Show Off Your Organisational Skills:As a Receptionist and Purchasing Administrator, being organised is key! Make sure your application highlights your ability to manage multiple tasks and keep everything in order. We love seeing examples of how you've juggled various responsibilities in previous roles.
Be Professional Yet Friendly:Since you'll be the first point of contact for visitors and callers, it's important to convey a professional yet approachable tone in your application. Use a friendly language that reflects your personality while maintaining professionalism. We want to see the real you!
Tailor Your Application:Don’t just send out the same application everywhere! Tailor your CV and cover letter to match the job description. Highlight your relevant experience in administration and purchasing, and let us know why you're excited about this specific role at our company.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss any important updates. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Terry Parris Associates Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist and Purchasing Administrator. Familiarise yourself with tasks like managing internal communications and handling purchase orders. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks. Whether it's booking meetings or maintaining accurate records, be ready to discuss how you keep everything running smoothly.
✨Practice Your Communication Style
As the first point of contact, your communication skills are crucial. Practice answering common interview questions in a friendly yet professional manner. You might even want to rehearse with a friend to ensure you come across as confident and approachable during the interview.
✨Be Ready to Discuss Software Skills
This job requires strong Microsoft Office skills, especially in Word, Excel, and PowerPoint. Brush up on these applications and be prepared to discuss how you've used them in previous roles. If you have any specific projects or presentations you've created, mention those to highlight your proficiency.
