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For Companies At a Glance
- Tasks: Manage commercial properties, liaise with tenants, and support construction projects.
- Company: Join a successful real estate company in Aylesford.
- Benefits: Competitive salary, supportive team, and opportunities for growth.
- Why this job: Be the glue that keeps projects moving and make a real impact.
- Qualifications: Experience in property management and strong organisational skills required.
- Other info: Dynamic role with exposure to various stakeholders and projects.
The predicted salary is between 28800 - 43200 £ per year.
Location: Aylesford – Office not hybrid
Reporting to: Managing Director of Real Estate
Working Hours: Monday to Friday 9am to 5.30pm
Role Overview
TBH is seeking a proactive Real Estate Coordinator to oversee some of the day-to-day management of our commercial real estate portfolio, with exposure to residential assets as they come on stream. The role is operational and execution-focused, covering contractor management, property management, tenant liaison, and administrative support across the existing portfolio and live and upcoming construction projects. This is a great role to become part of a successful company for someone who enjoys being close to the detail, keeping projects moving, and acting as the glue between tenants, contractors and senior management.
Key Responsibilities
- Property & Portfolio Management
- Day-to-day management of commercial properties (and some residential)
- Primary point of contact for some tenants
- Managing maintenance issues, minor works, and reactive repairs
- Instructing and coordinating small works contractors and service providers
- Ensuring compliance matters are dealt with (certifications, EPC, Gas Safety, inspections etc.)
- Obtaining and comparing quotes for materials / works
- Scheduling contractors and tracking progress
- Ensuring works are completed on time and to scope
- Maintaining clear records of works, costs, and issues
- Administrative support to the Construction Principal
- Tracking budgets, invoices, and contractor payments
- Maintaining project documentation and timelines
- Coordinating between consultants, contractors, and internal stakeholders
- Keeping property and project records organised and up to date
- General office admin
- Ad-hoc support to senior management
Ideal Candidate Profile
- Experience in property management / facilities management, or real estate operations
- Comfortable dealing with contractors, tenants, and multiple stakeholders
- Organised, detail-oriented, and reliable
- Practical, problem-solving mindset — gets things done
- Confident with basic admin, spreadsheets, and document management
- Previous exposure to some level of construction projects
Qualifications, Knowledge & IT Skills
- Educated to NVQ Level 3 (RQF Level 3) in Business Administration or an equivalent qualification, or able to demonstrate equivalent vocational experience. The role requires the ability to work independently, providing effective administrative and coordination support within a real estate or property services environment.
- The post holder must have strong IT skills, including proficient use of Microsoft Office or Google Workspace, particularly Word, Excel (for data tracking and reporting), and email/calendar systems. Experience using CRM, property management, or document management systems is required, along with competence in PDF software and cloud-based filing systems.
- A sound understanding of property administration processes, high standards of accuracy and confidentiality, and the ability to manage multiple tasks and deadlines are essential.
Real Estate Coordinator in Tonbridge employer: Terance Butler Holdings (TBH)
Contact Detail:
Terance Butler Holdings (TBH) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Real Estate Coordinator in Tonbridge
✨Tip Number 1
Network like a pro! Reach out to people in the real estate industry, attend local events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show that you’re not just another candidate; demonstrate your knowledge about their portfolio and how you can contribute to their success as a Real Estate Coordinator.
✨Tip Number 3
Practice your communication skills! As a Real Estate Coordinator, you'll be liaising with tenants and contractors. Role-play common scenarios with a friend to boost your confidence and ensure you can handle any situation that comes your way.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Real Estate Coordinator in Tonbridge
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Real Estate Coordinator role. Highlight your experience in property management and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your past experiences that relate to contractor management and tenant liaison, as these are key aspects of the job.
Show Off Your Organisational Skills: Since the role requires being detail-oriented and organised, make sure to showcase these skills in your application. Whether it's through your CV layout or examples of past projects, we want to see how you keep things running smoothly!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at TBH!
How to prepare for a job interview at Terance Butler Holdings (TBH)
✨Know Your Stuff
Make sure you understand the ins and outs of property management and real estate operations. Brush up on key terms and processes related to contractor management, compliance, and tenant liaison. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since the role requires a detail-oriented approach, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your organisational prowess.
✨Be Ready for Scenario Questions
Expect questions that put you in hypothetical situations, like handling a maintenance issue or coordinating with contractors. Think through how you would approach these scenarios beforehand, focusing on your problem-solving mindset and ability to keep projects moving smoothly.
✨Familiarise Yourself with Tech Tools
Since strong IT skills are essential, be prepared to discuss your experience with Microsoft Office, Google Workspace, and any property management systems you've used. If you can, bring examples of how you've used these tools to improve efficiency or manage data effectively.
