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For Companies At a Glance
- Tasks: Manage commercial properties, liaise with tenants, and support construction projects.
- Company: Join a successful real estate company in Aylesford with a dynamic team.
- Benefits: Competitive salary, supportive work environment, and opportunities for growth.
- Why this job: Be the glue that keeps projects moving and make a real impact in real estate.
- Qualifications: Experience in property management and strong organisational skills required.
- Other info: Ideal for detail-oriented individuals who thrive in a fast-paced environment.
The predicted salary is between 28800 - 43200 £ per year.
Location: Aylesford – Office not hybrid
Reporting to: Managing Director of Real Estate
Working Hours: Monday to Friday 9am to 5.30pm
Role Overview
TBH is seeking a proactive Real Estate Coordinator to oversee some of the day-to-day management of our commercial real estate portfolio, with exposure to residential assets as they come on stream. The role is operational and execution-focused, covering contractor management, property management, tenant liaison, and administrative support across the existing portfolio and live and upcoming construction projects. This is a great role to become part of a successful company for someone who enjoys being close to the detail, keeping projects moving, and acting as the glue between tenants, contractors and senior management.
Key Responsibilities
- Property & Portfolio Management
- Day-to-day management of commercial properties (and some residential)
- Primary point of contact for some tenants
- Managing maintenance issues, minor works, and reactive repairs
- Instructing and coordinating small works contractors and service providers
- Ensuring compliance matters are dealt with (certifications, EPC, Gas Safety, inspections etc.)
- Obtaining and comparing quotes for materials / works
- Scheduling contractors and tracking progress
- Ensuring works are completed on time and to scope
- Maintaining clear records of works, costs, and issues
- Administrative support to the Construction Principal
- Tracking budgets, invoices, and contractor payments
- Maintaining project documentation and timelines
- Coordinating between consultants, contractors, and internal stakeholders
- Keeping property and project records organised and up to date
- General office admin
- Ad-hoc support to senior management
Ideal Candidate Profile
- Experience in property management / facilities management, or real estate operations
- Comfortable dealing with contractors, tenants, and multiple stakeholders
- Organised, detail-oriented, and reliable
- Practical, problem-solving mindset — gets things done
- Confident with basic admin, spreadsheets, and document management
- Previous exposure to some level of construction projects
Qualifications, Knowledge & IT Skills
- Educated to NVQ Level 3 (RQF Level 3) in Business Administration or an equivalent qualification, or able to demonstrate equivalent vocational experience. The role requires the ability to work independently, providing effective administrative and coordination support within a real estate or property services environment.
- The post holder must have strong IT skills, including proficient use of Microsoft Office or Google Workspace, particularly Word, Excel (for data tracking and reporting), and email/calendar systems. Experience using CRM, property management, or document management systems is required, along with competence in PDF software and cloud-based filing systems.
- A sound understanding of property administration processes, high standards of accuracy and confidentiality, and the ability to manage multiple tasks and deadlines are essential.
Real Estate Coordinator in Maidstone employer: Terance Butler Holdings (TBH)
Contact Detail:
Terance Butler Holdings (TBH) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Real Estate Coordinator in Maidstone
✨Tip Number 1
Network like a pro! Get out there and connect with people in the real estate industry. Attend local events, join online forums, or even hit up LinkedIn. The more people you know, the better your chances of landing that Real Estate Coordinator gig.
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your experience in property management and your knack for keeping things organised. Make sure they know you're the go-to person for getting things done!
✨Tip Number 3
Be proactive! If you see a company you want to work for, don’t wait for them to post a job. Reach out directly and express your interest. Let them know how you can help manage their properties and keep projects on track.
✨Tip Number 4
Apply through our website! We love seeing applications come through directly. It shows you're keen and makes it easier for us to spot your application. Plus, you’ll be one step closer to joining our awesome team!
We think you need these skills to ace Real Estate Coordinator in Maidstone
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Real Estate Coordinator role. Highlight your experience in property management and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your past experiences that relate to contractor management and tenant liaison, as these are key aspects of the job.
Show Off Your Organisational Skills: Since the role requires being detail-oriented and organised, make sure to showcase these skills in your application. Whether it's through your CV layout or examples of past projects, we want to see how you keep things running smoothly!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at TBH!
How to prepare for a job interview at Terance Butler Holdings (TBH)
✨Know Your Stuff
Before the interview, make sure you understand the ins and outs of property management and the specific responsibilities of a Real Estate Coordinator. Familiarise yourself with common terms and processes in real estate, as well as the company’s portfolio. This will help you answer questions confidently and show that you're genuinely interested.
✨Showcase Your Organisational Skills
Since the role requires a detail-oriented approach, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you keep things organised, whether it’s through spreadsheets, project management tools, or simple to-do lists.
✨Demonstrate Your Problem-Solving Mindset
Think of specific instances where you faced challenges in property management or coordination and how you resolved them. Highlight your practical approach to problem-solving and your ability to keep projects moving forward, as this is key for the role.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and upcoming projects. This not only shows your interest but also helps you gauge if the company is the right fit for you.
