Administrator in Felixstowe

Tennial Personnel are currently recruiting for a proactive and detail-oriented Administrator to join our clients administration team based at their Felixstowe site. This is a temporary-to-permanent opportunity (following a successful 12-week probation period), offering long-term stability within a fast-paced logistics environment. The role supports both administrative and Health & Safety functions, with an immediate start available for the right candidate.
Working Hours:
Monday: 8:00 AM 4:00 PM
Tuesday to Friday: 9:00 AM 5:00 PM
Total: 37.5 hours per week
This is a fully office-based role, with on-site parking available.
Key Responsibilities:
Generate and issue customer invoices and credit notes in line with service agreements
Raise and receipt purchase orders, ensuring accuracy and timely processing
Liaise with clients, suppliers, delivery personnel, and internal departments
Produce and maintain monthly KPI reports, including cost tracking and recharge data
Assist in internal and external audit preparations and provide proof of charges
Order and manage office supplies, uniforms, and consumables through third-party systems
Maintain training records, personnel files, and agency worker documentation
Handle supplier and client queries professionally via phone and email
Ensure GDPR compliance when managing sensitive data
Update and maintain site noticeboards and documentation
Support general administrative duties and assist with project-based tasks as needed
Desirable (but not essential) Additional Duties:
Monitor servicing schedules and statutory inspections for warehouse equipment
Maintain MHE (Material Handling Equipment) compliance and usage logs
Support facilities management and H\\&S compliance tracking
Oversee fleet access and training compliance through internal systems

Skills Required

Previous administrative experience in fast-paced environment
Strong multitasking and organisation
Excellent attention to detail and data accuracy
Confident written and verbal communication across all levels
Ability to remain calm and professional under pressure
Proficient in Microsoft Excel and Word
Familiarity with financial systems (IFS or similar) and warehouse systems (Red Prairie) is advantageous

Qualifications Required

Minimum of 5 GCSEs (Grade A-C or equivalent)
Training in supervisory skills, food hygiene or Health & Safety would be an advantage

Keywords

Administration
Accounts
Logistics