Purchase Ledger Clerk

The Purchase Ledger Clerk is responsible for processing invoices, expenses and credit cards, making BACS and occasional cheque payments with the correct approvals. Maintaining internal controls using PO’s, accurate coding and authorization sign offs. Answering and resolving supplier queries in a timely manner. This role reports into the Purchase Ledger Senior and Finance Manager for Teneo Financial Advisory as well as being part of the wider Finance team., Financial Accounting

• Ensure all purchase ledger accounts are accurate and updated on system

• Accurate and timely recording of all supplier invoices, expenses and credit card costs

• Ensure all costs are properly authorised by the relevant party prior to payment

• Ensure all credit card statements are authorised and posted on system on a monthly basis

• Ensure all invoices received meet Teneo requirements and are correctly addressed

• Ensure accurate and timely payment of all suppliers and expenses

• Ensure accurate recording and posting of all petty cash transactions

• Bank reconciliation (incl. foreign accounts)

• Match supplier invoice to correct PO number

• Request and reconcile supplier statements on a regular basis

• Run Aged Creditors report – flag any credits and severely overdue invoices. Identify missing invoices

• Ensure timely response to requests for further information from suppliers re expenses or invoicing

• Ensuring filing is kept up-to-date on weekly basis

• Compile information for external auditors as and when required

• Ensure compliance to internal prescribed timetables

• Update of bank cash reporting and intercompany transfers when required

• System training to new employees

We typically seek candidates with a minimum of 1 years experience in an Accounts Payable position. Previous experience working within professional services or media is preferred but not essential., The Purchase Ledger Clerk should act with discretion, integrity and professionalism at all times and is a key source of financial support for the wider team. We typically seek candidates with a minim of six months experience in an Accounts Payable position.

Technical

• Ensures all reports, data and written work are correct in detail and without error

• Proactively develops initiatives to improve internal financial systems (where appropriate)

• Makes decisions in a timely manner that reflect a full understanding of the issues involved

• A good level of competency with mainstream software packages that are relevant to role

• Shows initiative and adopts a proactive approach

• Identifies issues and resolves promptly

• Manages and prioritises workload effectively

• Successfully handles multiple tasks

Relationship Building

• Demonstrates strong interpersonal skills with all levels of people

• Develops and maintains strong relationship with colleagues and external suppliers

• Seen as a cooperative team player willing to resolve issues for the good of all

Culture

• Always seeks to go above and beyond

• Proactively takes on the challenge of unfamiliar tasks

• Calm under pressure and bounces back from set backs

• Positive outlook

• Displays a healthy work-life balance, while sharing the load if teams are under pressure

• Actively participates in continuing professional development

• Competitive salary (depends on experience)

• 28 days holiday

• Discretionary bonus

• Flexible working policy

• Annual salary review

• Pension (company contribution: 5% of annual salary)

• Extensive investment in personal development & learning

• Enhanced maternity and paternity leave (depending on length of service) and shared parental leave

• Group Income protection

• Life assurance

• Cycle to work schemes

• Season ticket loans

• Regular social, cultural and charitable activities

• Modern office in London with free breakfast, fruit, snacks etc