At a Glance
- Tasks: Support senior executives by managing schedules, communications, and project coordination.
- Company: Join Teneo, a leading economic consulting firm with a focus on collaboration and innovation.
- Benefits: Enjoy hybrid working, professional development opportunities, and a vibrant office culture.
- Other info: Embrace diversity and inclusivity in a dynamic work environment.
- Why this job: Be at the heart of operations, making a real impact while developing your skills.
- Qualifications: 3+ years in corporate support, excellent communication skills, and proficiency in Microsoft Office.
The predicted salary is between 40000 - 50000 £ per year.
An Executive Assistant at Teneo plays a critical role in supporting senior business leaders, ensuring seamless operations, and providing best-in-class service to support both the teams and individuals that they work with. With an initiative-taking mindset and strong organizational skills, the ideal candidate will thrive in a fast-paced environment, effectively managing multiple tasks and priorities with professionalism and discretion. They are responsible for providing a seamless foundation of administration that allows teams to function, as well as work closely with Executives to proactively support and anticipate their needs and understand their priorities.
The Executive Assistant will oversee assigned projects or activities, coordinate daily schedules/calendars, prepare for meetings, and manage travel. The ideal candidate will function under tight deadlines in a fast-paced, highly demanding work environment while exhibiting excellent customer service and professionalism in all interactions. They will pre-empt issues or problems before they arise, collaborating closely with the Executive(s) and as a point person for when their Executive(s) is unavailable. Executive Assistants are also responsible for building relationships with counterparts at client organizations and across the Teneo network.
Responsibilities:- Proactively manage Executives' inboxes and calendars, prioritising correspondence, managing communications between them and executives, employees, and external contacts.
- Coordinate internal and external meetings, including project meetings, and ensure necessary logistics are arranged, across time zones if necessary.
- Provide direct support to senior executive(s), assisting with client interactions, team coordination, and administrative tasks to ensure timely project delivery.
- Anticipate upcoming events and meetings, preparing executives with necessary materials and maintaining a long-term perspective on organisation goals.
- Serve as a point of contact for senior executives, handling communications and interactions with utmost professionalism and confidentiality.
- Assist with travel arrangements, considering executives' priorities and managing complex itineraries efficiently.
- Undertake additional administrative responsibilities such as filing, document management, maintaining records, and reconciling travel & expense reports, invoices, etc.
- Manage operational aspects of executives' roles, including project setup and proposal preparation.
- Maintain confidentiality and business-sensitive information with discretion.
- Embrace agile working practices and support team members during absences or busy periods.
- Lead by example, fostering teamwork, collaboration, and a positive office environment.
- Foster positive relationships with counterparts at client offices and build knowledge of key clients.
- Support executives beyond traditional working hours and during travel or international assignments.
- Flexible on days/times in the office to ensure executive(s) are supported effectively on-site, understanding this may at times mean more than the minimum on-site weekly attendance.
- Minimum 3 years' experience in a corporate environment providing support for senior-level executives.
- Hybrid working from our London office, minimum 3 days in office.
- Excellent written and oral communication skills.
- Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
- Ability to anticipate needs and proactively address potential issues with sound judgment and discretion.
- Meticulous commitment to delivering high-quality, client-ready work.
- Ability to adapt to changing priorities and thrive in a fast-paced environment.
- Commitment to learning and professional development.
- Experience using Robin, Concur, MS Teams and NetSuite, a plus.
Economic Consulting, Executive Assistant in London employer: Teneo
Teneo is an exceptional employer that fosters a dynamic and inclusive work culture in the heart of London, offering Executive Assistants the opportunity to thrive in a fast-paced environment while supporting senior leaders. With a strong commitment to employee growth and professional development, Teneo provides a collaborative atmosphere where diverse voices are valued, ensuring that every team member can contribute meaningfully to the company's success. The hybrid working model allows for flexibility, making it easier to balance personal and professional commitments while being part of a forward-thinking organisation.
StudySmarter Expert Advice🤫
We think this is how you could land Economic Consulting, Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute. Practise common interview questions and have your own ready to show your interest.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. It shows you're keen and professional, which is exactly what they want in an Executive Assistant.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you a better chance of getting noticed.
We think you need these skills to ace Economic Consulting, Executive Assistant in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in managing calendars, coordinating meetings, and supporting senior executives, as these are key aspects of the job.
Showcase Your Organisational Skills:In your application, emphasise your ability to juggle multiple tasks and priorities. Use specific examples that demonstrate how you've successfully managed tight deadlines and complex schedules in previous roles.
Communicate Clearly:Since excellent written communication is a must, ensure your application is clear and concise. Avoid jargon and keep your language professional yet approachable, reflecting the tone of the job description.
Apply Through Our Website:We encourage you to submit your application through our website. This way, you can be sure it reaches the right people and you'll have access to any updates regarding your application status.
How to prepare for a job interview at Teneo
✨Know Your Executive
Before the interview, research the executives you’ll be supporting. Understand their roles, priorities, and any recent projects they’ve been involved in. This will help you demonstrate your initiative-taking mindset and show that you can anticipate their needs.
✨Master the Art of Organisation
As an Executive Assistant, strong organisational skills are key. Prepare examples of how you've successfully managed multiple tasks or tight deadlines in the past. Be ready to discuss specific tools or methods you use to stay organised, especially in a fast-paced environment.
✨Showcase Your Communication Skills
Excellent written and oral communication skills are crucial for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a brief presentation on a relevant topic to showcase your ability to communicate effectively under pressure.
✨Demonstrate Discretion and Professionalism
In your interview, highlight situations where you’ve handled sensitive information with discretion. Discuss how you maintain professionalism in all interactions, as this is vital when dealing with senior executives and client relationships.
