Senior Logistics Coordinator - Aberdeen

KEY ACTIVITIES

• Process all Logistics activities as directed by management, ensuring work is carried out in a timely and cost-efficient manner, including speedy responses to any invoicing queries.
• Import/Export coordination, processing and tracking for all orders, expedite vendors as required.
• Bidding out for new and improved freight quotations and services by driving cost reduction via an Internal Bid Table Process.
• Maintain electronic job files and archiving system.
• Continually improve and review all costs and negotiate with suppliers to obtain preferential rates.
• Report KPIs on a monthly basis with particular attention to job margin and on-time delivery.
• Maintain and manage the approved vendor listing where appropriate, including vendor qualification.
• Develop strong vendor relationships.
• Maintain logistical services to all external suppliers ensuring containers are available as per manufacturing and shipping schedules, and space allocation is available on vessels.
• Implementation of Customs related processes and procedures ensuring continual updating of change, with awareness sessions being provided to relevant individuals.
• Implementation of Trade Compliance related processes and procedures ensuring continual updating of change, with awareness sessions being provided to relevant individuals.
• File and maintain all import and export logs in order to withstand any query or scrutiny by HMRC, Internal or External Financial Audits and Controls.
• Maintain company logs and trackers to provide instant visibility on all logistical movements to all relevant departments (i.e. Sales, Customer Services & Projects, etc).
• Regularly conduct Procurement or Inventory Count Support Duties as required.
• Liaise closely with Workshop Staff to ensure prompt receipts and despatch of goods.
• Provide logistical support and advice to Tendeka global teams.
• Any other reasonable departmental tasks as instructed by supervision and/or line management.

INDIVIDUAL QHSE RESPONSIBILITIES

• Demonstrate commitment to the quality of service, including quality of records produced, aiming at meeting and exceeding customer expectations.
• Demonstrate personal commitment to protection of Health, Safety and the Environment.
• Follow company QHSE Policy, relevant operational procedures, HSE procedures and risk assessments.
• Communicate and report on any perceived non-conformances or faults in the service provided or in the company’s Quality or HSE Management Systems.

QUALIFICATIONS

• Essential: A good standard of secondary education.
• Preferred: Relevant course on auditing, knowledge on sanctions.

EXPERIENCE / SKILLS / KNOWLEDGE

• Essential:

• At least 5 years’ experience in a logistics based role.
• Dealing with Global Shipments.
• Good understanding of Incoterms.
• Experienced in price negotiation, logistics and order planning.
• Demonstrate an ability to effectively utilise dedicated resources, and the ability to plan, control, and take responsibility for own work.
• Good understanding of import/export controls requirements.
• Knowledge and experience of preferential trade agreements and certificates of origin.
• Demonstrate competency in IT application tools, especially Outlook and Excel.

• Previous experience in a purchasing and logistics position within a global oil service company.
• Previous experience of ERP Systems (Epicor E10 and SAP familiarisation would be considered beneficial).
• Exposure and experience in the requirements for the occasional shipment of Dangerous Goods Cargo (e.g. Chemicals, Lithium Batteries, etc).

PERSONAL QUALITIES

• Problem solving approach and a ‘get it right first time’ attitude.
• Commitment to continuous improvement in job scope.
• Demonstrate good communication skills, along with an ability to work in a team environment, as well as an ability to work unsupervised and exercise initiative to resolve potential problems.
• Strong ability to perform well under pressure of a high and varied workload, tight deadlines and changing job priorities.
• Attention to detail in all aspects of the job role and a desire to build and maintain high level of professional relationships with clients.