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- Tasks: Manage front-desk reception, handle calls, guests, and provide admin support.
- Company: Join a dynamic office environment with a focus on teamwork.
- Benefits: Competitive salary, flexible hours, and opportunities for growth.
- Why this job: Be the face of the company and make a difference every day.
- Qualifications: 2 years' experience in an office role and strong communication skills.
- Other info: Great chance to develop your career in a supportive atmosphere.
The predicted salary is between 28800 - 43200 £ per year.
This role is responsible for managing the front-desk reception dealing with incoming calls, guests and post whilst providing any required administrative support to ensure a smooth and efficient running office.
Job Duties:
- Taking all incoming phone calls to head office in a professional and supportive manner, directing calls to the appropriate individuals and taking accurate messages, ensuring that they are passed on and followed up where required.
- Ensure that the head office reception area is maintained to a high standard for all visitors and staff, taking any required action relating to cleaning or maintenance with the relevant teams.
- Manage all incoming post into head office, ensuring that all documents received are accurately scanned and shared with the relevant department for action.
- Provide any required administrative support to the management team as directed by the line manager.
- Ensure that all head office units are compliant with the required fire, health and safety checks required by ensuring that the relevant departments complete when required.
- Ensure all office supplies are adequately stocked and controlled within the budget agreed with the line manager.
Experience:
- Minimum 2 years’ experience in an office environment in a similar role
- Administrative and office work
Skills Required:
- Effective communication skills both written and verbal
- Professional manner in telephone and face to face interactions
- Computer literate in Microsoft Outlook, Word, Excel and PowerPoint
- Attention to detail, planning and organisational skills
- Confidence to engage with management and employees across the business
- Must be able to work on own initiative
- Ability to multi-task
- Flexibility to meet the needs of the organisation
- Interpersonal skills and the ability to develop effective working relationships with key stakeholders
- Positive attitude
Receptionist & Office Administrator employer: Templewood Recruitment
Contact Detail:
Templewood Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist & Office Administrator
✨Tip Number 1
First things first, make sure you know the company inside out. Research their values, culture, and recent news. This will help you tailor your approach and show that you're genuinely interested in being part of their team.
✨Tip Number 2
When you get to the interview, be ready to showcase your communication skills. Practice answering common questions clearly and confidently. Remember, they want to see how you handle yourself on the phone and face-to-face, so bring your A-game!
✨Tip Number 3
Don’t forget to ask questions! This shows your enthusiasm and helps you figure out if the role is right for you. Think about what you want to know about the team dynamics or office culture – it’s a two-way street!
✨Tip Number 4
Finally, follow up after your interview with a thank-you email. It’s a simple gesture that can set you apart from other candidates. Plus, it gives you another chance to express your interest in the role and remind them why you’re the perfect fit!
We think you need these skills to ace Receptionist & Office Administrator
Some tips for your application 🫡
Show Off Your Communication Skills: Since this role is all about effective communication, make sure your written application reflects that. Use clear and concise language, and don’t forget to showcase your professional tone – it’s key for a receptionist!
Tailor Your Application: We want to see how you fit into our team! Make sure to tailor your CV and cover letter to highlight your relevant experience in office administration and any specific skills that match the job description.
Highlight Your Organisational Skills: As a Receptionist & Office Administrator, being organised is crucial. In your application, mention any past experiences where you successfully managed multiple tasks or maintained an efficient office environment.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Templewood Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Receptionist & Office Administrator. Familiarise yourself with managing calls, handling post, and providing administrative support. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Communication Skills
Since effective communication is key for this position, practice articulating your thoughts clearly. You might want to prepare examples of how you've successfully managed phone calls or interacted with visitors in previous roles. This will demonstrate your professional manner and ability to engage with others.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage multiple tasks and maintain attention to detail. Think of specific instances where you’ve successfully juggled various responsibilities, like keeping the reception area tidy while managing incoming calls. This will highlight your ability to multi-task effectively.
✨Bring a Positive Attitude
A positive attitude can go a long way in an interview. Be enthusiastic about the opportunity and express your willingness to adapt to the needs of the organisation. Share examples of how your positive outlook has helped you overcome challenges in the workplace.
