Director of Administration

Temple University's Office of the Provost is searching for a Director of Administration.

The Director of Administration provides high-level operational and administrative support to the Provost and oversees the day-to-day functions of the Office of the Provost. This role coordinates key projects and initiatives that support the Provost's engagement with internal and external stakeholders, both domestically and internationally. Working in a fast-paced environment, the Director manages complex administrative responsibilities, prioritises issues directed to the Provost, and exercises sound judgment and discretion when handling sensitive information.

The position works closely with the Provost's leadership team to ensure the Provost's schedule aligns with institutional priorities and oversees the preparation, tracking, and coordination of briefing materials for meetings, events, and public engagements. The Director also supervises the office's administrative support team and manages operational activities, including scheduling, travel coordination, correspondence, and speaking engagements. Additionally, the role supports the Provost's participation in major university events such as commencement, convocation, and other academic ceremonies. Other related duties may be assigned as needed. Must be available nights and weekends when needed. This position requires a criminal history background check. A cover letter and current resume are required.

Required Education And Experience

• Bachelor's degree and five years of job-related experience or an equivalent combination of education and experience.
• Experience initiating and managing complex projects with multiple layers and challenges.
• Advanced experience in MS Word, MS PowerPoint, and MS Excel.
• Advanced MS Outlook experience in managing complex calendars and scheduling large-group meetings.
• Demonstrated supervisory experience.
• Event-planning experience, preferably in an academic environment.
• Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds.
• Must be committed to fostering a workplace culture of belonging, where diversity is celebrated, and equity is a core value.

Required Skills And Abilities

• Strong organisational and time-management skills, with the ability to initiate and manage multiple complex projects and tasks simultaneously.
• Strong writing and editing/proofreading skills and ability to compose effective communications for senior administrators.
• Exceptional interpersonal and oral communication skills and ability to interact well with people of diverse backgrounds.
• Positive can-do attitude and demonstrated ability to be part of a high-performing, collaborative team.
• Flexibility and the willingness to change when urgent matters and unexpected changes occur.
• Ability to problem-solve, act independently, and use sound judgment, initiative, and discretion in all interactions.
• Ability to ensure and maintain the utmost confidentiality and discretion.

Preferred

• Knowledge of university policies and procedures, colleges, and units.
• Experience working in a higher education setting.
• Strong analytical mindset, research and strategic planning, and project management skills.
• Ability to develop comprehensive business plans for new or ongoing projects and programs, working collaboratively with key stakeholders.
• Self-awareness and an engaging style that is persuasive and dynamic as a senior leader working alongside the Provost.

Benefits

• Full medical, dental, and vision coverage
• Paid time off
• Paid holidays
• Tuition remission – eligible employees and their dependents can obtain a degree TUITION FREE
• A generous retirement plan and so much more!

This position is assigned a hybrid work arrangement (on-campus and remote); the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.

Salary Range $58,850 - $95,000/year. A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, colour, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information, or veteran status.

Compliance Statement

In the performance of their functions as detailed in the position description, employees have an obligation to avoid ethical, legal, financial, and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments with which their essential functions cause them to interact.