Asst Director, Research Admtn

Temple University's College of Education is searching for an Assistant Director of Research Administration.

Benefits:

• Hybrid work schedule
• Full medical, dental, and vision coverage
• Paid time off
• 11 paid holidays (including the day after Thanksgiving & winter break)
• Tuition remission—eligible employees and dependents can obtain a degree tuition free
• A generous retirement plan and so much more!

Salary:

Salary Grade: T26
Salary Range: $49,250 - $60,000

Summary:

Under the direction of the Assistant Dean of Finance and Administration and in partnership with the Office of the Vice Provost for Research, the Assistant Director will coordinate and monitor pre- and post-award operations related to sponsored research projects or grant funded centers. The incumbent will handle pre-award activities, including acting as the primary liaison to faculty PIs for policies and procedures regarding strategic budget development, grant proposal submissions, sub-award documentation, and obtaining approvals in compliance with federal, state, and other sponsoring agencies and university guidelines and policies. The role also supports post-award administration by maintaining grant databases and providing financial reports and projections, guiding, approving, and operationally supporting compliance with Notice of Award terms for all payment, procurement, and receivable deposit activities. The Assistant Director will complete close-out processes at the end of each project period, ensuring receivables match expenses and supporting audits.

Essential Functions:

Pre-Award:

• Support faculty and Program Directors with grant proposal submissions in conjunction with university-level research administration offices in budget development, sub-award documentation, administrative portions of proposals, and internal approvals.
• Develop policies and procedures related to the responsibilities of Principal Investigators during the award, including reporting, budget modifications, No-Cost Extensions (NCE), and other sponsor-specific actions for strategic planning throughout the project lifecycle.
• Submit applications in the electronic research administration (eRA) system and liaise with the Office of the Vice Provost for Research Administration.

Post-Award:

• Collaborate with the PI or Program Director and the CEHD Director of Human Resources regarding project staff, ensuring hiring aligns with budget and compliance.
• Collaborate with the PI or Program Director and the CEHD Director of Human Resources for payroll changes, pre-view of effort reports, buyouts, and summer research salary in accordance with budget and compliance.
• Assist with identification of staffing and professional development needs for the research center.
• Oversee Notice of Award requirements, including conflict of interest and re-budgeting.
• Perform monthly reconciliation and dissemination of budget projection and expense transaction reports in Banner Finance and/or FOAP reports.
• Work directly with external agencies involved in the projects/grants, including stakeholder educational institutions and other state, local, and national agencies.
• Maintain files for each portfolio and coordinate collection and compilation of documents for audit.
• Process necessary Journal Entry Transfers (JETs) to remove erroneous charges.
• Provide process support and signature authorization/approval oversight on all expense transactions to ensure timely processing and compliance with NOA and related guidelines, including invoice payments, tuition remission, sub-contract agreements, incentives, stipends, equipment, supplies, travel and business expenses, purchasing order requests, bid solicitations, and related university payment and procurement systems.
• Support accounts receivable functions by depositing checks and ensuring they are in the correct award FOAP.
• Submit and vet specialized grant invoices per sponsor guidelines for accuracy.
• Perform all close-out functions at the end of each project period, reconciling receivables against expenses and assisting with audits.

Required Education And Experience:

Bachelor's Degree and at least four years of directly related administrative and grant management experience. An equivalent combination of education and experience may be considered.

Required Skills And Abilities:

• Ability to work autonomously and with a team
• Excellent verbal and written communication skills
• Ability to present and distill complex information to small and large groups
• Excellent customer service acumen
• Excellent interpersonal skills and the ability to interact collegially with a diverse group of faculty, administrators, students, and external sponsors
• Demonstrated ability to take initiative to ensure outcomes and compliance
• Ability to prioritize and manage time to meet multiple deadlines and competing tasks
• Demonstrated analytical and solution-driven judgment to identify and resolve complex issues
• Working knowledge of diverse funding policies and guidelines for sponsored research programs from federal, state, private, and university sources
• Demonstrated ability to stay apprised and adapt to evolving grant submission, contract and compliance requirements
• Technical proficiency in all applicable software programs and applications related to grant submission, reporting, and reconciliation

Required Background Checks & Clearances:

PA Child Abuse Clearances, Cash Handling

Equal Employment Opportunity Statement:

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.