At a Glance
- Tasks: Oversee daily operations and support a team in gift and record administration.
- Company: Join Temple University, a leader in higher education with a commitment to diversity.
- Benefits: Enjoy hybrid work, full medical coverage, paid time off, and tuition remission.
- Other info: Be part of a $1.5 billion campaign and implement new CRM systems.
- Why this job: Make a real impact on fundraising initiatives while developing your leadership skills.
- Qualifications: Bachelor’s degree and three years of relevant experience required.
The predicted salary is between 41250 - 55000 £ per year.
Benefits:
- Hybrid work schedule
- Full medical, dental, and vision coverage
- Paid time off
- 12 Paid Holidays
- Tuition remission for eligible employees and dependents (tuition free)
- Generous retirement plan
Salary Range: $41,250 - $55,000
Position Summary:
Reporting to the Director of Gift and Record Administration, the Assistant Director oversees daily operations, including task distribution, training and support for two Gift and Record Specialists. The Assistant Director works hands‑on, completing tasks such as daily reconciliation with Finance, gift adjustments, generating tax receipts, establishing solicitation codes, and notifying the Director of transactions that fall outside established policies. The role also serves as back‑up for daily gift processing and handles gifts during periods of high volume. The Assistant Director supports the Director’s strategic direction to deliver quality gift and data processing and strengthen existing controls. This includes training and guiding staff, resolving reconciling items, balancing, verifying, and accounting for departmental transactions, and working directly with donors and institutional leadership. In the Director’s absence, the Assistant Director assumes their responsibilities. This position will be integral to key initiatives supporting a $1.5 billion comprehensive campaign, including implementation of a new CRM system.
Job Details:
Background checks required: Cash Handling and Personally Identifiable Information.
Required Education and Experience:
- Bachelor’s degree.
- At least three (3) years of directly related experience in a field that develops critical‑thinking skills, preferably in higher‑education advancement. Equivalent combination of education and experience may be considered.
Preferred Education and Experience:
- Previous experience with Salesforce or Banner Advancement.
- Experience with a project‑management platform.
Required Skills and Abilities:
- Knowledge of managing various gift types (checks, credit cards, wire transfers, matching gifts, gifts of stock, gifts in kind).
- Knowledge of IRS and CASE regulations related to philanthropic gift processing.
- Hands‑on experience with a fundraising database or CRM.
- High level of detail orientation and problem‑solving ability.
- Customer‑centric attitude.
- Collaborative management style.
Hybrid work arrangement (on‑campus and remote) is assigned at the discretion of Temple University and the Department. Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University does not discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information, or veteran status. Compliance: Employees must avoid ethical, legal, financial, and other conflicts of interest and comply with applicable laws, university and employment policies, and regulations, including NCAA regulations where applicable.
Assistant Director, Gift and Record Administration employer: Temple University
Temple University is an exceptional employer that prioritises employee well-being through a hybrid work schedule, comprehensive medical benefits, and generous paid time off, including 12 holidays. The collaborative work culture fosters professional growth, offering tuition remission for eligible employees and their dependents, alongside a robust retirement plan, making it an ideal environment for those seeking meaningful and rewarding careers in higher education advancement.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Director, Gift and Record Administration
✨Get Involved with Local Charities
Dive into the local fundraising scene in your area! Volunteer for events or get involved with committees at organisations you admire. Not only will you gain experience, but you'll also make connections that could lead to that coveted full-time role at places like Temple University.
✨Network through Fundraising Events
Attend fundraising galas, charity auctions, and networking events. These gatherings are perfect for meeting industry professionals and perhaps even landing an interview on the spot. Plus, if you mention how you love the mission of Temple University, you’ll definitely make an impression!
✨Leverage LinkedIn for Connections
Don’t just sit back; actively connect with fundraisers on LinkedIn! Join groups related to fundraising development and share your insights or experiences, which can position you as a knowledgeable candidate for full-time roles. This is a platform where visibility really counts in our industry.
✨Showcase Your Passion through Content
Consider writing articles or creating posts about fundraising strategies, non-profit success stories, or your experiences in the field. Sharing this content can help establish your expertise and draw attention to yourself for full-time positions like that at Temple University. It’s all about being visible and passionate!
We think you need these skills to ace Assistant Director, Gift and Record Administration
Some tips for your application 🫡
Show Your Passion for the Cause:In the world of fundraising, we want to see your genuine enthusiasm for the mission that Temple University supports. Be sure to weave in your personal connection to the cause in your cover letter. This isn't just a job for us; it's about making a difference, so let your passion shine through!
Highlight Relevant Experience:In your CV, focus on any past experience related to fundraising, community engagement, or donor relations. If you've organised events or developed marketing materials for a charity, make sure we see it front and centre. Quantify your achievements where possible—donor retention rates or funds raised can make a huge impact!
Use Engaging Language:When crafting your application, use engaging language that reflects the tone and values of Temple University. We're looking for enthusiasm and creativity in how you present your experience. This is especially key in fundraising, where storytelling can connect potential donors with our mission.
Tailor Your Application:One size does not fit all! Make sure to tailor your CV and cover letter specifically for the Assistant Director, Gift and Record Administration role at Temple University. Research us to understand our specific initiatives and align your skills with our goals. A personalised approach shows that you’re genuinely interested and willing to put in the effort—qualities we absolutely love!
How to prepare for a job interview at Temple University
✨Display Your Passion for the Cause
Let’s face it, fundraising is all about passion! Show up to your interview with genuine enthusiasm for the mission of Temple University. Share specific experiences that demonstrate your commitment to similar causes, and don't shy away from discussing why this role and this organisation matter to you.
✨Know Your Fundraising Strategies
Brush up on different fundraising strategies and tools that are common in the industry, such as grant writing, event planning, or online campaigns. Be prepared to discuss which methods you've used successfully before and how they could translate to your work at Temple University.
✨Be Ready for Scenarios and Challenges
Expect scenario-based questions where you’ll have to talk about how you’d tackle potential challenges in fundraising. Whether it’s overcoming donor objections or streamlining donor processes, think about examples from your past that showcase your problem-solving skills.
✨Emphasise Collaboration and Network Building
Fundraising is rarely a solo effort; collaborative skills are key! Talk about how you've worked with different teams to achieve fundraising goals, and mention any networks you have that could be beneficial for Temple University. This shows you're not only a lone wolf but a team player with valuable connections.
