Executive Assistant in Warwick

Supporting the Managing Director (Technology), the Executive Assistant will play a pivotal role in enabling the MD to operate effectively by proactively managing priorities, coordinating activity, and acting as a key point of communication on their behalf. This is an agile working role, with a requirement to attend our Warwick Head Office on a weekly basis, alongside occasional travel as required.

What you'll do

• Proactively manage the MD's diary, ensuring time is optimised and priorities are effectively balanced.
• Prepare high-quality briefing materials, reports, and documentation to support meetings and decision‑making within agreed deadlines.
• Lead the coordination, organisation, and planning of meetings, events, and key projects.
• Act as the first point of contact for the MD's office, providing a professional and responsive service to internal and external stakeholders.
• Manage correspondence on behalf of the MD, including email triage, interpretation, and appropriate follow‑up actions.
• Support Senior Management Team members with administrative processes, including raising Oracle requests for overhead spend (e.g. external conferences, PPE) and assisting with recruitment actions such as vacancy creation and contract extensions.
• Anticipate and arrange all travel and accommodation requirements for the MD, ensuring seamless logistics.
• Process and submit the MD's expenses, while also reviewing and approving incoming expense claims in a timely manner.
• Flexibility to travel (UK) on occasion.

Qualifications

• You are highly organised and proactive, thrive in a fast‑paced environment and take pride in anticipating needs before they arise.
• You have excellent communication skills, strong attention to detail, and the ability to manage competing priorities with discretion and professionalism.
• Confident working with senior stakeholders, you build trusted relationships and are comfortable handling sensitive information.
• Proven experience in an Executive Assistant, Personal Assistant, or similar administrative support role (EA/PA experience desirable but not essential).
• Strong organisational skills with the ability to manage complex diaries, competing priorities, and tight deadlines effectively.
• Excellent written and verbal communication skills, with the ability to interact confidently with senior stakeholders and external contacts.
• High level of discretion and professionalism when handling confidential and sensitive information.
• Proactive, resourceful approach with the ability to anticipate needs and take initiative to resolve issues.
• Strong proficiency in office systems and tools (e.g. Microsoft Outlook, Word, Excel, Teams) with the ability to quickly learn new systems.

Benefits

• 34 days holiday, including public holidays, plus the option to buy or sell days annually.
• OR 26 days holiday, plus public holidays, and the option to buy or sell days annually (depending on role).
• Company pension scheme.
• A range of family‑friendly policies.
• Occupational health support and wellbeing portal.
• Discounts on cinema, restaurants and shopping with Telent Reward scheme.