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- Tasks: Support the Managing Director by managing priorities and coordinating activities.
- Company: Join a dynamic tech company with a focus on innovation and collaboration.
- Benefits: Enjoy 34 days holiday, pension scheme, and discounts on shopping and dining.
- Other info: Flexible working with opportunities for career growth and development.
- Why this job: Be the key support for leadership and make a real impact in a fast-paced environment.
- Qualifications: Strong organisational skills and excellent communication abilities are essential.
The predicted salary is between 30000 - 40000 £ per year.
Supporting the Managing Director (Technology), the Executive Assistant will play a pivotal role in enabling the MD to operate effectively by proactively managing priorities, coordinating activity, and acting as a key point of communication on their behalf. This is an agile working role, with a requirement to attend our Warwick Head Office on a weekly basis, alongside occasional travel as required.
What you'll do
- Proactively manage the MD's diary, ensuring time is optimised and priorities are effectively balanced.
- Prepare high-quality briefing materials, reports, and documentation to support meetings and decision‑making within agreed deadlines.
- Lead the coordination, organisation, and planning of meetings, events, and key projects.
- Act as the first point of contact for the MD's office, providing a professional and responsive service to internal and external stakeholders.
- Manage correspondence on behalf of the MD, including email triage, interpretation, and appropriate follow‑up actions.
- Support Senior Management Team members with administrative processes, including raising Oracle requests for overhead spend (e.g. external conferences, PPE) and assisting with recruitment actions such as vacancy creation and contract extensions.
- Anticipate and arrange all travel and accommodation requirements for the MD, ensuring seamless logistics.
- Process and submit the MD's expenses, while also reviewing and approving incoming expense claims in a timely manner.
- Flexibility to travel (UK) on occasion.
Qualifications
- You are highly organised and proactive, thrive in a fast‑paced environment and take pride in anticipating needs before they arise.
- You have excellent communication skills, strong attention to detail, and the ability to manage competing priorities with discretion and professionalism.
- Confident working with senior stakeholders, you build trusted relationships and are comfortable handling sensitive information.
- Proven experience in an Executive Assistant, Personal Assistant, or similar administrative support role (EA/PA experience desirable but not essential).
- Strong organisational skills with the ability to manage complex diaries, competing priorities, and tight deadlines effectively.
- Excellent written and verbal communication skills, with the ability to interact confidently with senior stakeholders and external contacts.
- High level of discretion and professionalism when handling confidential and sensitive information.
- Proactive, resourceful approach with the ability to anticipate needs and take initiative to resolve issues.
- Strong proficiency in office systems and tools (e.g. Microsoft Outlook, Word, Excel, Teams) with the ability to quickly learn new systems.
Benefits
- 34 days holiday, including public holidays, plus the option to buy or sell days annually.
- OR 26 days holiday, plus public holidays, and the option to buy or sell days annually (depending on role).
- Company pension scheme.
- A range of family‑friendly policies.
- Occupational health support and wellbeing portal.
- Discounts on cinema, restaurants and shopping with Telent Reward scheme.
Executive Assistant employer: Telent Video
Contact Detail:
Telent Video Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the Managing Director's background. This will help you tailor your responses and show that you're genuinely interested in supporting their work.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to interact with various stakeholders. Role-play common scenarios with a friend to boost your confidence and refine your approach.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in managing diaries, coordinating meetings, and supporting senior stakeholders, as these are key aspects of the job.
Show Off Your Communication Skills: Since you'll be acting as a point of contact for the MD, it's crucial to demonstrate your excellent written and verbal communication skills. Use clear and professional language in your application to reflect this.
Be Proactive in Your Approach: We love candidates who take initiative! In your application, share examples of how you've anticipated needs or resolved issues in previous roles. This will show us that you’re a perfect fit for our fast-paced environment.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Telent Video
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key tasks like diary management, preparing briefing materials, and coordinating meetings. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed competing priorities in the past. Discuss any tools or methods you use to stay organised, especially when handling complex diaries or tight deadlines. This will highlight your proactive approach and attention to detail.
✨Communicate Confidently
Since this role involves interacting with senior stakeholders, practice articulating your thoughts clearly and confidently. Prepare to discuss how you’ve built trusted relationships in previous roles and how you handle sensitive information with discretion. Good communication is key!
✨Prepare Questions to Ask
At the end of the interview, you’ll likely have the chance to ask questions. Prepare thoughtful queries about the company culture, the MD’s working style, or how success is measured in the role. This shows your genuine interest and helps you assess if it’s the right fit for you.