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- Tasks: Manage procurement processes, including goods receipting and supplier onboarding.
- Company: Join Telefónica Tech, a leader in tech solutions for financial services.
- Benefits: Enjoy a flexible contract role with potential for extension and hybrid work options.
- Why this job: Gain valuable experience in procurement while working with diverse stakeholders in a dynamic environment.
- Qualifications: Degree or relevant experience in supply chain; strong admin and communication skills required.
- Other info: This is a 6-month contract based in Belfast, with 3 days in the office.
The predicted salary is between 30000 - 42000 £ per year.
Procurement Administrator – Contract Role
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Procurement Administrator – Contract Role
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This is a 6-month Day Rate Contract Role (potential to extend), based in Belfast (3 days per week in the office) supporting one of our Financial Services Sector Clients.
The Procurement Administrator will join the procurement function and be responsible for key parts of the end to end procurement processes including goods receipting, contract management processes and managing onboarding of new 3rd Party Suppliers on our Clients Finance system. The process includes validating and ensuring that all required steps are undertaken on a timely basis with supporting evidence and information captured.
Job Description
The Procurement Administrator will engage with key stakeholder across the business to identify and obtain necessary information to complete the identified tasks.
Role Responsibilities:
- Manage goods receipting processes
- Manage onboarding process of 3rd party suppliers
- Validate Due Diligence checks are undertaken and completed on a timely basis
- Engage business stakeholders to obtain required information
- Review contract data and information and capture accurately in Contracts database
- Upload and store contracts
- Capture and track key information for procurement reporting
- Manage and respond to ad hoc queries and tasks
- Identify opportunities to improve systems and processes
Communication and Leadership
- Ability to communicate effectively to both internal and external stakeholders
Change, Risk and Issue Management
- Identify and escalate risks as appropriate
- Identify tools and methodologies to improve the effectiveness of the procurement process.
Qualifications
Experience / Competences:
Education/Professional Qualifications
- Degree educated or experience in a supply chain or procurement environment
- Demonstrable experience in administration processes
- Demonstrable experience in stakeholder and supplier communication
- Technical knowledge in an area relevant to procurement
- Understanding of contract structure
- Experience of a contract management tool
- Excellent Microsoft Office skills, in particular Excel
- Experience working across multiple teams
- Experience of procurement
- Reporting and data analytics experience
Seniority level
-
Seniority level
Associate
Employment type
-
Employment type
Contract
Job function
-
Job function
Supply Chain
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Procurement Administrator - Contract Role employer: Telefonica Tech
Contact Detail:
Telefonica Tech Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Administrator - Contract Role
✨Tip Number 1
Familiarise yourself with procurement processes and tools. Understanding the end-to-end procurement cycle, especially goods receipting and contract management, will give you an edge in discussions during interviews.
✨Tip Number 2
Network with professionals in the procurement field. Engaging with current or former employees of Telefónica Tech on platforms like LinkedIn can provide valuable insights into the company culture and expectations for the role.
✨Tip Number 3
Brush up on your Excel skills, as this role requires excellent proficiency. Consider taking a quick online course to enhance your data analytics capabilities, which will be beneficial for procurement reporting.
✨Tip Number 4
Prepare to discuss your experience with stakeholder communication. Be ready to share specific examples of how you've effectively engaged with suppliers and internal teams to resolve issues or improve processes.
We think you need these skills to ace Procurement Administrator - Contract Role
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in procurement and administration. Emphasise any specific skills related to contract management, stakeholder communication, and data analytics that align with the job description.
Craft a Strong Cover Letter: Write a cover letter that directly addresses the responsibilities of the Procurement Administrator role. Mention your experience with goods receipting and onboarding processes, and how you can contribute to improving systems and processes.
Highlight Relevant Qualifications: Clearly state your educational background and any professional qualifications that relate to supply chain or procurement. If you have experience with contract management tools or Microsoft Excel, make sure to include that as well.
Showcase Communication Skills: Since the role involves engaging with stakeholders, provide examples of your effective communication skills. This could be through previous roles where you managed supplier relationships or collaborated across teams.
How to prepare for a job interview at Telefonica Tech
✨Know Your Procurement Processes
Familiarise yourself with the end-to-end procurement processes, especially goods receipting and contract management. Be ready to discuss how you have managed similar tasks in previous roles.
✨Engage Stakeholders Effectively
Prepare examples of how you've successfully engaged with stakeholders in the past. Highlight your communication skills and ability to gather necessary information from various teams.
✨Demonstrate Technical Proficiency
Showcase your technical knowledge relevant to procurement, particularly your experience with contract management tools and Microsoft Excel. Be prepared to discuss how you've used these tools to improve processes.
✨Highlight Problem-Solving Skills
Think of instances where you've identified risks or issues in procurement processes and how you addressed them. This will demonstrate your proactive approach and ability to improve systems.
