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Office Co-ordinator
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Telefonica Tech
Office Co-ordinator

Office Co-ordinator

London Full-Time 28800 - 43200 £ / year (est.) No home office possible
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Telefonica Tech

At a Glance

  • Tasks: Support the Office Manager in creating a welcoming and efficient office environment.
  • Company: Join Telefónica Tech, a leading NextGen Tech solutions provider with a diverse global team.
  • Benefits: Enjoy flexible hours, time off in lieu, and a vibrant workplace culture.
  • Other info: Open to applicants who may not meet all qualifications but are eager to learn.
  • Why this job: Be part of a dynamic team that values innovation and collaboration while making a real impact.
  • Qualifications: Strong communication skills, customer service mindset, and proficiency in MS Office required.

The predicted salary is between 28800 - 43200 £ per year.

Get AI-powered advice on this job and more exclusive features.

Company Description

Company Description
Telefónica Tech (part of the Telefónica Group) is a leading NextGen Tech solutions provider with a highly diversified team of over 6,000 exceptionally skilled employees and +60 nationalities.
We serve more than 5.5m customers every day in over 175 countries, with a global ecosystem of market-leading partners. Global strategic hubs: Spain, Brazil, the UK, Germany.
The Telefónica Tech UK&I hub has an end- to-end portfolio of market leading services and develops integrated technology solutions to accelerate digital transformation through: Cloud, Data & AI, Enterprise Applications, Digital Workplace and Cyber Security & Networking.
Values: Open, Bold, Trusted
Trusted Partners:

  • Microsoft: Top 3 Service Providers, Azure Expert Status, Fastrack & Inner Circle Partner
  • HPE: Platinum Partner – FY23 UK&I Solution Provider of the Year
  • Palo Alto & Crowdstrike: part of our NextDefense Cyber Security Portfolio
  • Fortinet: Elite VIP Program – one of only 2 in the UK
  • AWS: Advanced Solution & Managed Service Provider Program

Job Description
This role is key to create a welcoming, efficient, and safe office environment that runs smoothly for colleagues and customers alike. To assist the Office Manager in their duties in running the London Office.Core hours will be 8am – 4.30pm but flexibility will be required to with some ad hoc business events that will surpass core hours. Time off in lieu will be offered in these situations.
Accountabilities
Office management:

  • Implement and manage efficient processes across the organisation for managing employees and guests visiting Telefonica Tech’s London office, ensuring a warm welcome and providing facilities support (e.g., catering, replenishing consumables, setting up meeting rooms) for both employees and guests.
  • Ensure meeting rooms, common working areas and desks are ready for the next use;
  • Provide catering support by ordering lunches for customer meetings and help in setting them up on the day;
  • Help to plan, coordinate and execute events;
  • Organise office supplies;
  • Collect postal deliveries from the post room;
  • Maintain supplies of food and drinks;
  • Cultivate relationships with maintenance suppliers (e.g., plants, cleaners, trades);
  • Co-ordinate with maintenance suppliers to provide access to the building;
  • Coordinate and promptly action any maintenance issues;
  • Act as fire marshal for the London office;
  • Be a first aider (training will be provided);
  • Ensure physical security policy is adhered for the London office;

Administration:

  • Assist the Marketing team with preparation and attendance at some of our events;
  • Answer the telephone, and direct enquires;
  • Process incoming supplier invoices on to group finance system;
  • Compile supporting evidence / receipts for your company credit card;
  • Assist colleagues with meeting room queries;
  • Answer telephone calls to the central Telefonica Tech number as well as calls from the building and 3rd parties.
  • Booking in visitors via our Equiem One booking system;
  • Booking Loading Bay spots for deliveries as and when needed
  • Adhere to all internal processes and procedures.

Required Skills

  • Excellent written and verbal communication skills;
  • Strong customer service mindset with a can-do attitude;
  • Good working knowledge of MS Office applications;
  • Ability to work with confidential information;
  • Attention to detail;
  • A confident self-starter with great initiative;
  • Exceptional planning and organisational skills.

Additional Information
We don’t believe hiring is a tick box exercise, so if you feel that you don’t match the job description 100%, but would still be a great fit for role, please get in touch.

Seniority level

  • Seniority level

    Entry level

Employment type

  • Employment type

    Full-time

Job function

  • Job function

    Administrative

  • Industries

    Telecommunications

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Office Co-ordinator employer: Telefonica Tech

Telefónica Tech is an exceptional employer that fosters a vibrant and inclusive work culture, where employees from over 60 nationalities collaborate to drive innovation in NextGen Tech solutions. Located in the heart of London, the Office Co-ordinator role offers a dynamic environment with opportunities for personal growth, flexible working hours, and a commitment to employee well-being, including training for first aid and fire marshal responsibilities. Join us to be part of a trusted team that values open communication and bold ideas, while contributing to meaningful projects that impact millions globally.
Telefonica Tech

Contact Detail:

Telefonica Tech Recruiting Team

View Telefonica Tech Profile

StudySmarter Expert Advice 🤫

We think this is how you could land Office Co-ordinator

✨Tip Number 1

Familiarise yourself with the office environment and culture at Telefónica Tech. Understanding their values, such as being open, bold, and trusted, will help you align your approach during interviews and interactions.

✨Tip Number 2

Network with current employees or alumni who have worked at Telefónica Tech. They can provide valuable insights into the role of an Office Coordinator and share tips on how to stand out in the application process.

✨Tip Number 3

Demonstrate your organisational skills by preparing a mock plan for managing office supplies or coordinating an event. This practical example can showcase your initiative and problem-solving abilities during interviews.

✨Tip Number 4

Be ready to discuss your customer service mindset and how you've handled challenging situations in the past. Highlighting your can-do attitude will resonate well with the team at Telefónica Tech.

We think you need these skills to ace Office Co-ordinator

Excellent written and verbal communication skills
Strong customer service mindset
Good working knowledge of MS Office applications
Ability to work with confidential information
Attention to detail
Exceptional planning and organisational skills
Self-starter with great initiative
Flexibility to adapt to changing priorities
Event planning and coordination
Basic understanding of health and safety regulations
Problem-solving skills
Time management skills
Interpersonal skills for relationship building

Some tips for your application 🫡

Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Office Co-ordinator role. Emphasise your organisational skills, customer service mindset, and any experience in office management or administration.

Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific aspects of Telefónica Tech that resonate with you, such as their commitment to digital transformation and diverse team culture.

Highlight Relevant Skills: In your application, clearly outline your excellent written and verbal communication skills, attention to detail, and proficiency in MS Office applications. Provide examples of how you've successfully managed similar tasks in previous roles.

Showcase Your Initiative: Demonstrate your proactive approach by including examples of how you've taken the initiative in past positions. This could be in planning events, managing office supplies, or improving processes, which are all key responsibilities for this role.

How to prepare for a job interview at Telefonica Tech

✨Show Your Organisational Skills

As an Office Co-ordinator, your ability to manage multiple tasks is crucial. Be prepared to discuss specific examples of how you've successfully organised events or managed office supplies in the past.

✨Demonstrate a Customer Service Mindset

This role requires a strong customer service focus. During the interview, share experiences where you went above and beyond to assist colleagues or clients, showcasing your can-do attitude.

✨Familiarise Yourself with the Company

Research Telefónica Tech and understand their values and services. Being able to discuss how your skills align with their mission will show your genuine interest in the role.

✨Prepare for Scenario Questions

Expect questions that assess your problem-solving abilities. Think of scenarios where you had to handle maintenance issues or coordinate events, and be ready to explain your thought process and actions.

Office Co-ordinator
Telefonica Tech
Location: London
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