Project Scheduler in Belfast

This role supports a major network services programme in Northern Ireland, modernising network infrastructures. You will coordinate and schedule field engineering activity for large-scale access switch and fixed-line Router replacements, ensuring site visits run smoothly and engineers are fully prepared. The position is heavily focused on scheduling, administration, documentation management, and stakeholder coordination across technical and non-technical teams.

Responsibilities

• Plan and schedule site visits for field engineers across multiple locations, ensuring efficient routing and minimal disruption.
• Coordinate daily and weekly deployment activities so they align with project timelines and programme milestones.
• Act as the central point of contact for field engineers on scheduling queries, changes, and issues.
• Liaise with logistics teams to ensure engineers receive all required equipment and kits ahead of site visits.
• Ensure full readiness for deployments, including confirming site access arrangements and verifying that all necessary materials are available.
• Collect and manage engineer sign-off sheets following site visits, ensuring accurate completion and timely return.
• Upload, organise, and maintain project documentation on SharePoint, keeping records up to date and easily accessible.
• Track and process timesheets for field engineers to maintain accurate project records and schedules.
• Monitor scheduling progress and highlight risks, conflicts, or issues that may affect deployment plans.
• Communicate clearly and professionally with internal teams, including engineering, logistics, and project management, to ensure alignment on priorities and plans.
• Provide regular updates on deployment status to stakeholders, escalating concerns where necessary.
• Support general project administration activities, including meeting coordination, reporting, and maintaining tracking tools.
• Contribute to continuous improvement of scheduling and administrative processes to enhance efficiency and accuracy.

Essential Skills

• Demonstrated experience coordinating field-based engineering teams or similar distributed workforces.
• Strong organisational and administrative skills with a high level of attention to detail.
• Excellent written and verbal communication skills, suitable for both technical and non-technical audiences.
• Experience managing documentation using tools such as SharePoint, including uploading, maintaining, and organising records.
• Experience tracking and processing timesheets and supporting project reporting.
• Ability to manage multiple schedules, tasks, and priorities simultaneously in a fast-paced environment.
• Strong stakeholder management skills, with the ability to build effective working relationships across teams.
• Proficiency with office productivity tools, including the Microsoft Office suite.

Additional Skills & Qualifications

• Experience working on network or IT infrastructure projects.
• Understanding of network deployments, particularly within Cisco environments.
• Exposure to or experience with large-scale switch and Router deployment programmes.
• Experience working within education environments or school-based programmes.
• Familiarity with public sector organisations such as the Education Authority in Northern Ireland or similar bodies.
• Ability to handle a high-volume administrative workload while maintaining accuracy.
• Highly organised and proactive approach to planning and problem-solving.
• Strong attention to detail and a methodical working style.
• Confident communicator who can engage effectively with technical and non-technical stakeholders.
• Collaborative team player who contributes positively to shared goals.

Why Work Here?

You will be part of a large-scale, high-impact public sector programme that is transforming network services across Northern Ireland. The role offers long-term project stability through to 2027, providing continuity and the opportunity to see the impact of your work over time. You will gain valuable exposure to nationwide network transformation in the education sector, working closely with experienced engineering and project teams and developing your skills in complex scheduling and coordination within a modern technology environment.

Work Environment

You will work within a structured programme environment focused on modernising network infrastructure across hundreds of sites. The programme uses Cisco networking technologies and relies on tools such as SharePoint and the Microsoft Office suite for documentation, scheduling, and reporting. You will collaborate closely with distributed field engineering teams, logistics, and project management, typically operating standard business hours while supporting planned deployment windows. The work involves a high volume of administrative and scheduling activity, requiring consistent attention to detail and clear communication. The culture encourages collaboration, professionalism, and continuous improvement in processes to ensure smooth delivery across multiple locations.