School Administrator Role – Admin and Reprographics...

Locations: Middlesbrough, Redcar & Cleveland, Stockton-on-Tees

Role: Admin and Reprographics Assistant

Start Date: As soon as possible

Working Pattern: 13 Hours Per Week, Monday & Tuesday (8.00am – 3.00pm), Term Time only + 2 days

Do you possess administrative skills combined with technical aptitude for resource production? Join us as an Admin and Reprographics Assistant, tasked with providing an efficient and up-to-date reprographics and learning resources service to students and staff. This role also provides essential, professional administrative support across the academy, offering confidential assistance to the PA to the Principal/Office Manager.

As a reprographics assistant you will be responsible for:

• Providing an efficient and up-to-date reprographics and learning resources service to students and staff.
• Supporting with the production and delivery of internal exam papers, booklets and leaflets as required.
• Maintaining all reprographics equipment to ensure they are in working order.
• Managing costs of materials and monitoring stock levels of relevant stationery and equipment.
• Being part of the main school reception team, supporting effective communication across academy teams.
• Dealing with queries from parents, composing academy letters, ordering supplies, preparing items for postage, and ensuring all visitors to the academy follow the sign-in procedure and have the appropriate security clearance.

As this is a forward-facing role, the successful candidate should provide exceptional front of house service for our Academy. You must be approachable and welcoming along with having excellent organisational skills, be confident and have the ability to communicate confidently and hold an understanding of safeguarding children.

Responsibilities include:

• Delivering an efficient reprographics and learning resources service.
• Photocopying materials for staff and students, including internal exam papers.
• Maintaining all reprographics machinery, undertaking routine maintenance and ordering supplies.
• Providing general clerical and administrative support.
• Assisting with internal and external meeting arrangements (including minute-taking).
• Administering the academy’s postal system.
• Ordering stationery, managing academy displays, and liaising with the finance department regarding recharging.

Qualifications:

• Considerable experience working in an administration/office environment, specifically including experience using photocopying equipment.
• The ability to communicate effectively and build positive relationships with colleagues.
• The critical capacity to respect and maintain confidentiality.
• Proficiency in using standard ICT packages, including Microsoft Office.
• The ability to work well under pressure managing competing deadlines.

About Us: Outwood Grange Academies Trust (OGAT) places staff development at the heart of its strategy to deliver excellence, aiming to recruit, develop, and retain the best staff through the Outwood Institute of Education (OIE).

What will we do for you?

• Secure Pay & Pension: Competitive salary, automatic pay progression, and enrolment in the Local Government Pension Scheme.
• Training & Progression: Access to diverse CPD opportunities, including apprenticeships and vocational qualifications.
• Flexibility & Leave: Flexible family policies, enhanced occupational benefits (with no qualifying period), and 25 days holiday, plus bank holidays for non-term time staff.
• Wellbeing & Perks: Dedicated mental well-being strategy, free on-site parking, employee discounts, and access to a comprehensive Employee Assistance Programme.

Outwood Grange Academies Trust is committed to safeguarding and promoting the welfare of children. All appointments are made in accordance with safer recruitment practices and the statutory guidance in Keeping Children Safe in Education. Online checks will be carried out on all shortlisted candidates, and all appointments are subject to an enhanced DBS check, satisfactory references and checks regarding suitability to work with children.