Contract Administrator in Surrey

Job Reference: 1404 Job Title: Contract Administrator (FM & Building Services) Salary: £28,000 per annum (Rising to £29,500 per annum) Location: Surrey, RH1 Job Type: Administration Working Hours: Monday – Friday, 8am – 5pm Job Summary We're looking for an organised and proactive Contracts Administrator to join our client's team. In this role, you'll provide essential administrative support to a Contracts Manager and a team of engineers, helping ensure the smooth day-to-day running of maintenance contracts. The ideal candidate will have excellent communication and organisational skills, strong attention to detail and the ability to manage multiple tasks in a busy working environment. If you're a reliable administrator who enjoys coordinating with clients, subcontractors and engineers, this could be the perfect opportunity for you. Key Responsibilities · Provide dedicated contracts administration support across a portfolio of sites. · Answer incoming telephone calls promptly, transferring calls and taking messages where necessary. · Communicate daily with clients, subcontractors and internal colleagues. · Respond to client call-outs received by telephone and email. · Raise purchase orders with subcontractors and suppliers. · Liaise with subcontractors to obtain and coordinate health and safety documentation. · Schedule engineering staff on a weekly basis. · Prepare documentation for weekly invoicing. · Maintain accurate filing systems and records. · Set up new contracts, maintaining both paper-based and electronic documentation. · Enter and update works information daily on the relevant management system. · Provide general administrative support to the Contracts Manager. · Assist with the preparation of monthly and quarterly contract reports. · Maintain and update the client database daily. · Undertake additional administrative duties as required. Requirements · Previous experience in an administrative or contracts administration role. · Strong organisational and time-management skills. · Excellent verbal and written communication skills. · Confident telephone manner and a professional approach to client communication. · Good attention to detail and accuracy when maintaining records and documentation. · Ability to manage competing priorities and meet deadlines. · Competent IT and data-entry skills. · Ability to work independently and as part of a team. · Ideally based within a 30-minute drive of the general working area. What's on Offer · Salary of £28,000 per annum. · 25 Days annual leave · A varied administrative role with regular interaction with clients and engineers. · Opportunity to develop your experience within contracts administration and facilities management If you live in and around the Redhill or the Surrey area this could be the role for you. Ready to take the next step in your career? Apply today and help us shape the future! TPBN1_UKTJ