At a Glance
- Tasks: Support the employee lifecycle and manage HR administration in a dynamic team.
- Company: Join a forward-thinking organisation with a focus on employee development.
- Benefits: Visa sponsorship available, competitive salary, and opportunities for professional growth.
- Other info: Ideal for energetic team players looking to thrive in an educational setting.
- Why this job: Make a real impact in HR while developing your skills in a supportive environment.
- Qualifications: Graduate level education or CIPD qualification, with HR experience preferred.
The predicted salary is between 27000 - 33000 £ per year.
Role Overview
The AA seeks a knowledgeable and experienced Human Resources Administrator who is ready to progress to an HR Officer role to join the current team of three to provide support on all aspects of the employee lifecycle. You will have the opportunity to utilise your HR knowledge on a daily basis providing advice in a wide range of HR issues. You will also be responsible for managing all the HR administration whilst being the first point of contact to your assigned dedicated academic schools and administrative departments.
Recruitment
- Recruitment administration including drafting job descriptions, advertising roles internally and externally, shortlisting candidates, organising interviews, issuing offers and organising contracts of employment, as well as completing right to work, CEST and reference checks
On-boarding & Contractual Changes
- Issuing new contracts of employment
- Ensure probation periods are monitored
- Keeping track of any expiring contracts
- Produce and issue contract changes for payroll processing
- Ensure contracts are met and subject to any visa restrictions
- Advising payroll of starters/leavers
Visa Compliance
- Liaise with the HR Manager regarding visa issues
- Identify and verify immigration status of all non-UK Nationals and provide advice on any restrictions to work
- Keeping track of any expiring working visa and following up with staff prior to any expiry date
- Ensure that particular recruitment campaigns fulfil all the criteria to allow for work visa Page 2 sponsorship, and that all paperwork is correctly stored and kept on record
- Keep up-to-date with the latest government visa/immigration changes and ensure that these changes are implemented
Grievance & Disciplinary
- Take notes at disciplinary and grievance meetings
- Support the Head of HR and Heads of Departments with disciplinary and grievance issues
- Source legal/HR advice from third parties when necessary i.e. XpertHR, CIPD etc...
- Produce letters to staff inviting them for meetings, as well as producing letters of any outcomes
HR Record Keeping
- Maintain general changes to employees’ records
- Keep staff lists and database records accurately updated
- Maintain Personnel files and HR server
- Ensure the academic and administrative staff lists are up-to-date and accurate
Policies and Processes
- Responsible for managing and developing all administrative processes and systems within the HR department and keeping all HR documentation up to date
- Maintain and develop administrative processes within the department
- Assist the Head of HR with regular updates to the Employee Handbook
- Update and implement improvements to current HR processes and policies
- Producing data reports, statistics and another reports as and when required
General HR Administration
- To provide cover to the HR Manager and HR Administrator during any leave of absences.
- Offer advice and manage any sick leave, parental leave and annual leave
- Manage all reference and tenancy requests
- Conduct audits of HR records
- Conduct meeting to discuss maternity/paternity leave entitlements and arrangements
- Assist with the preparation and delivery of internal and external training sessions
- Manage administration of the Annual Review Process
- Process and maintain Student Assistantship applications
- Maintain office supplies of stationery, printing paper and toners
- Promoting staff wellbeing and positive mental health
- Contribute to HR projects as delegated by the Head of Human Resources
- Carry out any other ad-hoc duties in order to support the Head of Human Resources
Mandatory Obligations
- Comply with all legislative and regulatory requirements (e.g. Finance, HR, Health & Safety)
- Adhere to the requirements set out in the AA Code of Behavioural Expectations and other institutional policies
Person Specification
- Educated to graduate level or working towards a CIPD qualification
- Experience of being involved in grievance and disciplinary processes
- Experience of working visa compliance and issuing work sponsorships
- Experience of administering parental leaves, sick leave and annual leave
- Have a proven track record in HR
- Experience within an educational environment would be highly desirable
- Excellent I.T. skills
- Excellent administration, communication and organisational skills
- Ability to take minutes at meetings
- Use initiative and be able to work independently
- Excellent attention to detail and accuracy
- GDPR compliant
Creative thinking and problem-solving are essential skills for AA employees. Ideal candidates will be high-energy individuals and team players.
HR Officer AA (Visa Sponsorship Available) employer: Techwaka
Techwaka is an exceptional employer that prioritises employee growth and development, offering a supportive work culture where leadership and coaching are at the forefront. Located in Slough, UK, we provide competitive benefits including UK visa sponsorship and a pension, making it an ideal place for those seeking meaningful and rewarding employment in customer service.
StudySmarter Expert Advice🤫
We think this is how you could land HR Officer AA (Visa Sponsorship Available)
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Techwaka!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Techwaka.
We think you need these skills to ace HR Officer AA (Visa Sponsorship Available)
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Techwaka. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Techwaka and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Techwaka. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Techwaka's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Techwaka
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Techwaka.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Techwaka will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Techwaka and how you would contribute to adapting HR strategies.
