Location: NHS Forth Valley (Health Records Services) Salary: £30,351 – £33,022 per annum Job Type: Full-time Category: Administrative & Secretarial
An exciting opportunity has arisen for an enthusiastic and motivated individual to join the Health Records Services team as a Medical Secretary. This role is ideal for a proactive professional with a background in clinical administration and a commitment to providing high-quality secretarial support.
The Role
You will provide a comprehensive secretarial service, ensuring that clinical administrative tasks are completed accurately and within required timescales. You will work both independently and as part of a collaborative team to support the wider healthcare service.
Key Responsibilities
- Audio Typing: Producing accurate clinical correspondence and reports via audio dictation.
- Office Procedures: Maintaining efficient office systems and utilizing a range of IT applications.
- Task Prioritization: Managing a busy workload and prioritizing tasks to meet strict deadlines.
- Communication: Acting as a point of contact for enquiries, demonstrating excellent interpersonal and communication skills.
- Organization: Ensuring all secretarial duties are handled with a high degree of organization and flexibility.
Candidate Requirements
- Experience: Proven secretarial experience is essential, specifically including audio typing.
- Knowledge: A working knowledge of medical terminology is highly required for this post.
- IT Skills: Proficiency in standard office IT applications and general office procedures.
- Personal Attributes: You must be a self-starter who can use their initiative while remaining a reliable team player.
- Compliance: The successful candidate must complete a Level 2 Disclosure Scotland check.
Important Employment Information
Hours Update: As of April 1, 2026, the Agenda for Change full-time working week will reduce from 37 to 36 hours. Hourly rates will increase accordingly to ensure no loss of pay.
AI Policy: All application responses must be original and your own work. The use of AI or automated tools to generate your application is strongly discouraged and may lead to your application being withdrawn.
Correspondence: Please monitor your email and Jobtrain account regularly for updates, as most correspondence will be sent electronically.
Visa Sponsorship & International Applicants
Sponsorship: NHS Forth Valley may offer sponsorship for certain roles meeting UKVI salary and skill thresholds. Eligibility is assessed on a case-by-case basis and is not guaranteed.
Guidance: International candidates are encouraged to review the GOV.UK guidance on applying for UK health and social care roles.
Equality, Diversity, and Inclusion
NHS Scotland is a Disability Confident employer. We welcome applications from all sections of society and are committed to offering interviews to disabled applicants who meet the minimum criteria for the job. Please contact the Recruitment Office if you require any reasonable adjustments for your application or interview.
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