Facilities Coordinator

At Genesis, we are our clients' trusted advisors on the journey to a sustainable future. For over 30 years, Genesis has developed an unrivalled track record and reputation for high-quality, high-impact solutions. We work in true partnership with our clients and are problem solvers who are at the forefront of innovation and technology; our world-class experience, individual expertise and collective wisdom is what differentiates us. This is why we have been recognised by the Financial Times in the UK and Forbes globally as the world’s leading management consultancy. Genesis Energies is part of the wider Technip Energies business that has 15,000 employees globally, with offices in the UK in London, Milton Keynes and Aberdeen. In London both Genesis Energies and Technip Energies share the same office space across multiple floors.

Summary

The Facilities Coordinator will provide direct assistance with the organisation of the office facilities, security protocols and travel management needs for our UK employees, with particular focus on the teams based out of London. This is a temporary role that will start mid-May and be required for 12 months.

About The Role

You will be working in a small team that is integral to the success of the wider business ensuring that all facilities, operational support and travel needs are met whilst employees are working in the office and remotely. The role requires strong communication, database management and time management skills in order to ensure timely management of the London facilities. In addition, wider support to the facilities team is needed as required. This will involve assisting in H&S inductions for new starters, reception desk support, conference attendance administrative support and office facilities support.

Responsibilities

• Maintain security by following procedures and controlling access (issue key cards, monitor people comings/goings)
• Report office faults/snags on our log, take the appropriate action and follow through to completion.
• Referent for the employees regarding desk booking tool (Archibus), Administer desk booking
• Book Travel & Update Travel Register (2/3 of the workload) and assistance of employees: visas and in-country security arrangements
• Management of a light facility portfolio (which can evolve): (cleaning, maintenance, planting)
• Handle incidents of facilities portfolio, define and follow actions plan
• Reception cover to include greeting and assisting with internal and external visitors, hospitality bookings, meeting room bookings and issuing ID badges
• Coordinate the new starter induction process including office safety induction and continued assistance during ‘bedding in’ period
• Prepare monthly Occupancy and Energy submission data
• Assist with Monthly HSE Inspection program
• Raise PRs in GEOS (training can be given)
• Writing scope of works and liaising with procurement to take new services
• Manning main switchboard (answering, screening and forwarding calls)
• Day to day ah-hoc admin tasks

Experience required

• Experience working in a similar role
• MS Word, Excel & PowerPoint skills (Intermediate to Advanced)
• Good Communication skills in person and in writing
• Able to prioritize tasks and work on multiple projects.
• Able to work in a team environment in a collaborative manner.
• Proactive nature and ability to drive things to closure.
• Handling Confidential work

Behavioural Competencies required

• Full command of the English language
• Professional attitude
• Flexible

It is essential that applicants must have the right to work in the United Kingdom.

As an equal opportunity employer, Technip Energies considers only qualified applicants without regard to colour, age, race, ethnicity, sexual orientation, gender expression, disability, national origin, veteran or marital status.