Working Hours
FTE: 1.0 fte (working 37 hours per week)
Duration of Contract
Permanent
Annual Leave
25 days plus standard public holidays and an additional 4 days including the closure of our office between Christmas and New Year
Location
College Lane Campus, Hatfield
Main duties and responsibilities
You will provide executive support for the Dean and Deputy Dean of School which will include making hospitality arrangements, report compilation and spreadsheet and database work of a high standard and technical nature and manage all telephone calls, e-mails and other correspondence for the Dean and Deputy Dean of School, screening all queries and referring them on as appropriate. You will also support the Dean and Deputy Dean of School with the administration of a wide range of human resources activity including the maintenance and archiving of staff records and the processing of contractual changes.
The successful candidate will acquire knowledge of the University’s Finance Management Information system required to support school staff in its use to undertake relevant processes e.g. processing personal expense and pay claims. You will also monitor and maintain records relating to staff development, training and appraisal and administer activity relating to staff recruitment, induction, probation and the School organisational chart.
Skills and experience required
You will have appropriate proven administrative experience of working in a complex and dynamic organisation. Experience of working in Higher Education administration or in an Education setting is desirable. You will have excellent IT skills, specifically MS Office (Word, Excel, Access, PowerPoint), with excellent interpersonal skills with the ability to display empathy to the needs of others. You will have excellent organisation, planning and administrative skills and excellent time-keeping skills with the ability to approach work methodically with a close attention to detail. The ability to work accurately under pressure to tight deadlines and the ability to be discreet and maintain strict confidentiality is essential.
Qualifications required
You will be educated with a minimum of A-levels or equivalent, or significant proven professional work experience.
ATAS Requirement
An appointment to this role may require an Academic Technology Approval Scheme (ATAS) certificate.
UK Right to Work
We regret that we are unable to offer UKVI sponsorship for this post; applicants will either hold UK Right to Work or demonstrate access to UK Right to Work before an offer is made.
Contact Details/Informal Enquiries
Senior Administrator & Data Officer, Mr Gus Shaw g.shaw2@herts.ac.uk
Closing Date
29 July 2026
Interview Date
13 August 2026
Equal Opportunities
Our vision is to transform lives and UH is committed to Equality, Diversity and Inclusion and building a diverse community. We are a committed equal opportunities employer and we particularly encourage applications from women and BAME candidates to reflect staff underrepresentation where it exists and our diverse student cohort.
Benefits
We offer a range of employee benefits including generous annual leave, flexible location opportunities within the UK, discounted Sports Village memberships, personal and professional development and family-friendly policies.
Salary
£28,778 to £32,080 pa by annual increments on achieving designated skills and experience, UH5
Executive Assistant to the Dean and Deputy Dean of School in Hatfield employer: Technical University of Denmark
The University is an exceptional employer, offering a supportive and collaborative work environment that prioritises employee well-being and professional growth. With the flexibility of hybrid working and generous leave entitlements, including 36 days off, staff are encouraged to maintain a healthy work-life balance while contributing to the academic success of students in the Faculty of History.
Contact Details:
Technical University of Denmark Recruitment Team
