At a Glance
- Tasks: Support the Technical Production Director in a fast-paced live events environment.
- Company: Dynamic live events production company with a focus on innovation.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Other info: Fast-paced environment with opportunities to learn and grow your career.
- Why this job: Be at the heart of exciting live events and make a real impact.
- Qualifications: Strong organisational skills and ability to manage multiple priorities.
The predicted salary is between 35000 - 45000 £ per year.
We’re seeking a proactive, highly organised Executive Assistant to support the Technical Production Director in a fast-paced live events / production environment. This role is central to keeping the Director’s schedule, communications, and priorities running smoothly, while also providing wider administrative and coordination support across technical production projects. You’ll be trusted to handle sensitive information, anticipate needs, and act as a key conduit between the Director, internal teams, clients, and suppliers — enabling technical projects to move efficiently from planning through to delivery.
Key Responsibilities
- Provide high-level day-to-day support to the Technical Production Director, managing priorities and ensuring they are fully briefed and prepared.
- Own complex diary management: scheduling meetings, site visits, rehearsal days, and project checkpoints across multiple timelines.
- Coordinate travel, accommodation, and logistics for the Director and wider technical leadership team when required.
- Act as a gatekeeper and first point of contact on behalf of the Director, handling calls, emails, and meeting requests professionally.
- Prepare agendas, take accurate meeting notes, track actions, and follow up to ensure outstanding items are closed out.
- Support the Director with project administration, including document control, deadlines, supplier info, and version management of key files.
- Collate and format technical documentation and presentations (e.g., schedules, status updates, pitch/tender materials).
- Liaise with internal departments (production, creative, finance, operations) to gather information and keep communication flowing.
- Maintain and update key trackers (project timelines, supplier databases, resource schedules, H&S documents, etc.).
- Assist with procurement and supplier coordination tasks, including PO raising, quote logging, and chasing confirmations.
- Handle confidential information discreetly, including client details, budgets, staffing, and commercial documentation.
- Provide on-site administrative support during live events where required, helping with schedules, crew comms, and real-time problem-solving.
- Identify opportunities to streamline processes, improve reporting, and increase efficiency within the Director’s workflow.
Strategic EA for Live Events Production employer: Technical Production Management LTD.
Join a dynamic and innovative team in the heart of the live events production industry, where your role as a Strategic EA will be pivotal in ensuring seamless operations. We pride ourselves on fostering a collaborative work culture that values creativity and initiative, offering ample opportunities for professional growth and development. With a focus on employee well-being and a commitment to excellence, our company provides a supportive environment that empowers you to thrive in a fast-paced setting while making meaningful contributions to exciting projects.
Contact Details:
Technical Production Management LTD. Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Strategic EA for Live Events Production
✨Tip Number 1
Network like a pro! Reach out to people in the live events industry, attend relevant meetups, and connect on LinkedIn. We can’t stress enough how personal connections can open doors that applications alone can’t.
✨Tip Number 2
Prepare for interviews by researching the company and its recent projects. We want you to show genuine interest and knowledge about their work, especially in technical production. This will help you stand out as a candidate who’s ready to hit the ground running.
✨Tip Number 3
Practice your communication skills! As an EA, you’ll be the gatekeeper for the Director. We suggest role-playing common scenarios with a friend to boost your confidence in handling calls and emails professionally.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Strategic EA for Live Events Production
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Strategic EA for Live Events Production. Highlight your experience in managing complex diaries and supporting high-level executives, as this will show us you understand the demands of the position.
Showcase Your Organisational Skills:In your application, give examples of how you've successfully coordinated logistics or managed multiple priorities in a fast-paced environment. We want to see that you can keep everything running smoothly, just like we do at StudySmarter!
Be Professional Yet Approachable:When writing your cover letter, strike a balance between professionalism and approachability. We value communication skills, so let your personality shine through while still being respectful and concise.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining the StudySmarter team!
How to prepare for a job interview at Technical Production Management LTD.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Strategic EA in live events production. Familiarise yourself with diary management, project administration, and how to handle sensitive information. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or coordinated multiple projects in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your ability to keep things running smoothly under pressure.
✨Communicate Like a Pro
As an EA, you'll be the first point of contact for the Director. Practice your communication skills by role-playing common scenarios, such as handling calls or emails. Make sure you convey professionalism and clarity, as this will be crucial in your day-to-day interactions.
✨Prepare for Problem-Solving Questions
Expect questions that assess your ability to think on your feet and solve problems in real-time. Think of past challenges you've faced in similar roles and how you overcame them. This will show your potential employer that you can handle the fast-paced environment of live events production.
