At a Glance
- Tasks: Support the Technical Production Director in a fast-paced live events environment.
- Company: Dynamic live events production company with a focus on innovation.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Other info: Fast-paced environment with opportunities to learn and grow your career.
- Why this job: Be at the heart of exciting live events and make a real impact.
- Qualifications: Strong organisational skills and ability to manage multiple priorities.
The predicted salary is between 30000 - 40000 £ per year.
We’re seeking a proactive, highly organised Executive Assistant to support the Technical Production Director in a fast-paced live events / production environment. This role is central to keeping the Director’s schedule, communications, and priorities running smoothly, while also providing wider administrative and coordination support across technical production projects. You’ll be trusted to handle sensitive information, anticipate needs, and act as a key conduit between the Director, internal teams, clients, and suppliers — enabling technical projects to move efficiently from planning through to delivery.
Key Responsibilities
- Provide high-level day-to-day support to the Technical Production Director, managing priorities and ensuring they are fully briefed and prepared.
- Own complex diary management: scheduling meetings, site visits, rehearsal days, and project checkpoints across multiple timelines.
- Coordinate travel, accommodation, and logistics for the Director and wider technical leadership team when required.
- Act as a gatekeeper and first point of contact on behalf of the Director, handling calls, emails, and meeting requests professionally.
- Prepare agendas, take accurate meeting notes, track actions, and follow up to ensure outstanding items are closed out.
- Support the Director with project administration, including document control, deadlines, supplier info, and version management of key files.
- Collate and format technical documentation and presentations (e.g., schedules, status updates, pitch/tender materials).
- Liaise with internal departments (production, creative, finance, operations) to gather information and keep communication flowing.
- Maintain and update key trackers (project timelines, supplier databases, resource schedules, H&S documents, etc.).
- Assist with procurement and supplier coordination tasks, including PO raising, quote logging, and chasing confirmations.
- Handle confidential information discreetly, including client details, budgets, staffing, and commercial documentation.
- Provide on-site administrative support during live events where required, helping with schedules, crew comms, and real-time problem-solving.
- Identify opportunities to streamline processes, improve reporting, and increase efficiency within the Director’s workflow.
Strategic EA for Live Events Production in London employer: Technical Production Management LTD.
Join a dynamic and innovative team in the heart of the live events production industry, where your role as a Strategic EA will be pivotal in ensuring seamless operations. We pride ourselves on fostering a collaborative work culture that values creativity and initiative, offering ample opportunities for professional growth and development. With a focus on employee well-being and a commitment to excellence, our company provides a supportive environment where you can thrive while contributing to exciting projects that make a real impact.
Contact Details:
Technical Production Management LTD. Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Strategic EA for Live Events Production in London
✨Tip Number 1
Network like a pro! Reach out to people in the live events industry, attend relevant meetups, and connect on LinkedIn. We can’t stress enough how personal connections can open doors that applications alone can’t.
✨Tip Number 2
Prepare for interviews by researching the company and its recent projects. We want you to show genuine interest and knowledge about their work, especially in technical production. It’ll help you stand out as a candidate who’s ready to hit the ground running!
✨Tip Number 3
Practice your communication skills! As an EA, you’ll be the gatekeeper for the Director. We suggest role-playing common scenarios with a friend to boost your confidence in handling calls and emails professionally.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Strategic EA for Live Events Production in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Strategic EA for Live Events Production. Highlight your experience in managing complex diaries and supporting high-level executives, as this will show us you understand the demands of the position.
Showcase Your Organisational Skills:In your application, give examples of how you've successfully coordinated logistics or managed multiple priorities in a fast-paced environment. We want to see that you can keep everything running smoothly, just like we do at StudySmarter!
Be Professional Yet Personable:When writing your cover letter, strike a balance between professionalism and a friendly tone. We appreciate candidates who can communicate effectively while also being approachable, as this reflects the kind of environment we foster here.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining the StudySmarter team!
How to prepare for a job interview at Technical Production Management LTD.
✨Master the Diary Management
Since this role involves complex diary management, make sure to prepare examples of how you've successfully managed schedules in the past. Highlight your organisational skills and any tools you’ve used to keep everything on track.
✨Showcase Your Communication Skills
As a gatekeeper for the Director, effective communication is key. Be ready to discuss how you've handled sensitive information and maintained professionalism in high-pressure situations. Practice articulating your thoughts clearly and confidently.
✨Demonstrate Proactivity
This position requires someone who can anticipate needs. Think of instances where you took initiative to solve problems before they escalated. Share these stories to show that you’re not just reactive but proactive in your approach.
✨Familiarise Yourself with Technical Production
Understanding the basics of live events and technical production will give you an edge. Do some research on common processes and terminology in the industry. This knowledge will help you connect better with the Director and the team during the interview.
