At a Glance
- Tasks: Support the Technical Production Director in a fast-paced live events environment.
- Company: Dynamic production company known for innovative live events.
- Benefits: Competitive salary, flexible hours, and opportunities for growth.
- Other info: Fast-paced environment with opportunities to learn and develop.
- Why this job: Be at the heart of exciting projects and make a real impact.
- Qualifications: Strong organisational skills and ability to handle sensitive information.
The predicted salary is between 35000 - 45000 £ per year.
We’re seeking a proactive, highly organised Executive Assistant to support the Technical Production Director in a fast-paced live events / production environment. This role is central to keeping the Director’s schedule, communications, and priorities running smoothly, while also providing wider administrative and coordination support across technical production projects. You’ll be trusted to handle sensitive information, anticipate needs, and act as a key conduit between the Director, internal teams, clients, and suppliers — enabling technical projects to move efficiently from planning through to delivery.
Key Responsibilities
- Provide high-level day-to-day support to the Technical Production Director, managing priorities and ensuring they are fully briefed and prepared.
- Own complex diary management: scheduling meetings, site visits, rehearsal days, and project checkpoints across multiple timelines.
- Coordinate travel, accommodation, and logistics for the Director and wider technical leadership team when required.
- Act as a gatekeeper and first point of contact on behalf of the Director, handling calls, emails, and meeting requests professionally.
- Prepare agendas, take accurate meeting notes, track actions, and follow up to ensure outstanding items are closed out.
- Support the Director with project administration, including document control, deadlines, supplier info, and version management of key files.
- Collate and format technical documentation and presentations (e.g., schedules, status updates, pitch/tender materials).
- Liaise with internal departments (production, creative, finance, operations) to gather information and keep communication flowing.
- Maintain and update key trackers (project timelines, supplier databases, resource schedules, H&S documents, etc.).
- Assist with procurement and supplier coordination tasks, including PO raising, quote logging, and chasing confirmations.
- Handle confidential information discreetly, including client details, budgets, staffing, and commercial documentation.
- Provide on-site administrative support during live events where required, helping with schedules, crew comms, and real-time problem-solving.
- Identify opportunities to streamline processes, improve reporting, and increase efficiency within the Director’s workflow.
Executive Assistant in London employer: Technical Production Management LTD.
Join a dynamic and innovative team where your role as an Executive Assistant will be pivotal in supporting the Technical Production Director within a vibrant live events environment. We pride ourselves on fostering a collaborative work culture that values initiative and creativity, offering ample opportunities for professional growth and development. With a focus on employee well-being and a commitment to excellence, our company provides a unique chance to thrive in a fast-paced setting while contributing to exciting projects that make a real impact.
Contact Details:
Technical Production Management LTD. Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. The more connections we have, the better our chances of landing that Executive Assistant role.
✨Tip Number 2
Prepare for interviews by researching the company and the Technical Production Director's work. We should be ready to discuss how our skills can help streamline their busy schedule and support their projects.
✨Tip Number 3
Practice makes perfect! We can do mock interviews with friends or family to get comfortable answering questions about diary management and handling sensitive information. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we can keep track of our applications and follow up easily.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills and experience in managing complex schedules, as these are key for supporting the Technical Production Director.
Craft a Compelling Cover Letter:Your cover letter should reflect your proactive nature and ability to handle sensitive information. Use it to showcase how you can be the perfect gatekeeper and first point of contact for the Director.
Showcase Relevant Experience:In your application, emphasise any previous experience in live events or production environments. Mention specific examples where you've successfully coordinated logistics or managed multiple timelines.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensure it gets the attention it deserves!
How to prepare for a job interview at Technical Production Management LTD.
✨Know Your Director
Before the interview, research the Technical Production Director's background and recent projects. Understanding their style and priorities will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Master Diary Management
Be prepared to discuss your experience with complex diary management. Bring examples of how you've successfully scheduled meetings and managed competing priorities in the past. This will demonstrate your organisational skills and ability to handle a busy schedule.
✨Showcase Your Communication Skills
As an Executive Assistant, you'll be the gatekeeper for the Director. Practice articulating how you handle calls, emails, and meeting requests professionally. Share specific instances where your communication skills made a difference in a project or situation.
✨Highlight Problem-Solving Abilities
Live events can be unpredictable, so be ready to discuss how you've tackled challenges in fast-paced environments. Prepare examples of real-time problem-solving and how you’ve streamlined processes to improve efficiency in your previous roles.
