At a Glance
- Tasks: Support the Technical Production Director in a fast-paced live events environment.
- Company: Dynamic production company known for innovative live events.
- Benefits: Competitive salary, flexible hours, and opportunities for growth.
- Other info: Fast-paced environment with opportunities to learn and develop.
- Why this job: Be at the heart of exciting projects and make a real impact.
- Qualifications: Strong organisational skills and ability to handle sensitive information.
The predicted salary is between 35000 - 45000 £ per year.
We’re seeking a proactive, highly organised Executive Assistant to support the Technical Production Director in a fast-paced live events / production environment. This role is central to keeping the Director’s schedule, communications, and priorities running smoothly, while also providing wider administrative and coordination support across technical production projects. You’ll be trusted to handle sensitive information, anticipate needs, and act as a key conduit between the Director, internal teams, clients, and suppliers — enabling technical projects to move efficiently from planning through to delivery.
Key Responsibilities
- Provide high-level day-to-day support to the Technical Production Director, managing priorities and ensuring they are fully briefed and prepared.
- Own complex diary management: scheduling meetings, site visits, rehearsal days, and project checkpoints across multiple timelines.
- Coordinate travel, accommodation, and logistics for the Director and wider technical leadership team when required.
- Act as a gatekeeper and first point of contact on behalf of the Director, handling calls, emails, and meeting requests professionally.
- Prepare agendas, take accurate meeting notes, track actions, and follow up to ensure outstanding items are closed out.
- Support the Director with project administration, including document control, deadlines, supplier info, and version management of key files.
- Collate and format technical documentation and presentations (e.g., schedules, status updates, pitch/tender materials).
- Liaise with internal departments (production, creative, finance, operations) to gather information and keep communication flowing.
- Maintain and update key trackers (project timelines, supplier databases, resource schedules, H&S documents, etc.).
- Assist with procurement and supplier coordination tasks, including PO raising, quote logging, and chasing confirmations.
- Handle confidential information discreetly, including client details, budgets, staffing, and commercial documentation.
- Provide on-site administrative support during live events where required, helping with schedules, crew comms, and real-time problem-solving.
- Identify opportunities to streamline processes, improve reporting, and increase efficiency within the Director’s workflow.
Executive Assistant employer: Technical Production Management LTD.
Join a dynamic and innovative team where your role as an Executive Assistant is pivotal in supporting the Technical Production Director within a vibrant live events environment. We pride ourselves on fostering a collaborative work culture that values proactive contributions, offering ample opportunities for professional growth and development. With a focus on employee well-being and a commitment to excellence, our company provides a unique platform for you to thrive while being part of exciting projects that shape the future of live production.
Contact Details:
Technical Production Management LTD. Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for interviews by researching the company and the Technical Production Director's work. We suggest practising common interview questions and tailoring your answers to highlight your organisational skills and ability to manage complex schedules. Show them you’re the perfect fit!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation for the opportunity. It keeps you fresh in their minds and shows your enthusiasm for the role.
✨Tip Number 4
Apply through our website! We make it easy for you to find the right roles and submit your application directly. Plus, it shows you’re serious about joining our team and helps us keep track of your application more efficiently.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills and experience in managing complex schedules, as these are key for supporting the Technical Production Director.
Craft a Compelling Cover Letter:Your cover letter should reflect your proactive nature and ability to handle sensitive information. Use it to showcase how you can be the perfect gatekeeper and first point of contact for the Director.
Showcase Relevant Experience:In your application, emphasise any previous experience in live events or production environments. Mention specific examples where you've successfully coordinated logistics or managed multiple timelines.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensure it gets the attention it deserves!
How to prepare for a job interview at Technical Production Management LTD.
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with diary management, project coordination, and communication skills that are crucial for supporting the Technical Production Director.
✨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've managed complex schedules or coordinated multiple projects in the past. Highlight any tools or methods you use to stay organised, as this will demonstrate your proactive approach to the role.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle sensitive information. Think of scenarios where you had to act as a gatekeeper or manage conflicting priorities, and be prepared to explain your thought process.
✨Demonstrate Your Communication Style
Since you'll be liaising with various teams and clients, it's important to convey your communication style during the interview. Practice articulating your thoughts clearly and confidently, and consider how you can adapt your style to different audiences.
