At a Glance
- Tasks: Manage contracts, compliance audits, and day-to-day office operations in a dynamic team.
- Company: Join a dedicated team in a Facilities Management environment.
- Benefits: Gain valuable experience and develop your skills in a supportive setting.
- Other info: Enjoy a flexible role with opportunities for personal and professional growth.
- Why this job: Be a key player in delivering impactful services while enhancing your administrative expertise.
- Qualifications: Experience in Facilities Management and strong organisational skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
Are you an organized administrative professional with a background in Facilities Management? We are looking for a proactive FM Contracts & Office Administrator to join our small, dedicated team. In this vital role, you will work closely with management, playing a key part in delivering our contractual obligations to the client. This is a highly diverse position offering deep exposure across contract, legal, financial, operational, and insurance-led activities. Because they operate as a tight-knit team, you will handle everything from high-level compliance audits to day-to-day office management. They need someone who is a fantastic team player but equally capable of working under their own initiative to keep our operations running seamlessly.
Key Accountabilities
- Contract, Compliance & Operations
- Document Control & Tracking: Operate a rigorous document control system. Track vital contract documents, including variation orders, concessionary agreements, damage claims, and other operational data.
- Compliance & H&S: Undertake compliance audits and coordinate contract Health & Safety (H&S) records.
- Reporting & Meetings: Collate monthly reports, organize meetings (including room and online bookings), and take and distribute accurate meeting minutes.
- Information Management: Process correspondence, chase responses, maintain organized files/records, and handle archiving as required.
- Finance, IT & Administration
- Financial Support: Process authorized invoices for payment, raise purchase orders, and maintain/support financial spreadsheets.
- IT & Databases: Handle IT and database maintenance, managing data input, output, and system development.
- Office Management: Oversee general office administrative and management duties to ensure a smooth working environment.
- Relationship & Relationship Management
- External Liaison: Act as a key point of contact, liaising externally with service providers, the client, and other third parties.
- Flexibility: Undertake any other duties that may reasonably be determined as commensurate with the role.
What We Are Looking For
- Industry Knowledge: Proven experience or strong working knowledge within Facilities Management (FM) or contract-led environments.
- Administrative Expertise: Strong background in document control, tracking variations/claims, and supporting financial processes (POs and invoices).
- Mindset: A self-motivated individual capable of working under their own initiative in a small team environment.
- Skills: Highly organized, detail-oriented, with strong IT/database skills and excellent communication skills for client and provider liaison.
FM Contracts & Office Administrator employer: Technical Moves
Join a dynamic and supportive team as an FM Contracts & Office Administrator, where your organisational skills will be valued in a role that offers diverse exposure to contract management and compliance. Our company fosters a collaborative work culture, providing ample opportunities for professional growth and development, all while ensuring a rewarding work-life balance in a vibrant location. With a focus on employee well-being and a commitment to excellence, we are dedicated to creating a fulfilling workplace for our staff.
