At a Glance
- Tasks: Support recruitment operations, manage travel, and maintain personnel records in a dynamic environment.
- Company: Join Tech Professionals Ltd, a leading specialist in engineering and project support recruitment.
- Benefits: Gain hands-on experience, develop your career, and enjoy a supportive team culture.
- Other info: Exciting opportunity for career growth in a busy, specialist recruitment environment.
- Why this job: Be part of a growing business and make a real impact in the recruitment sector.
- Qualifications: Detail-oriented with strong organisational and communication skills.
Tech Professionals Ltd is a specialist engineering and project support recruitment business, supplying engineers, technicians and skilled professionals across the offshore, subsea and maritime sectors.
We are looking for a detail-driven Operations Administrator to join our team and provide essential support across recruitment operations, personnel administration, travel coordination, compliance, data management and general operational activities.
This is an excellent opportunity for an experienced administrator looking to develop their career within a busy and specialist recruitment environment.
The successful candidate will gain valuable hands-on experience across candidate and contractor management, travel arrangements, documentation, onboarding, compliance and day-to-day operational support within a growing business.
We are looking for someone who is highly organised, proactive and detail-focused, with excellent communication skills and the ability to manage multiple priorities while maintaining accurate records and meeting deadlines.
- Roles and Responsibilities
- Assist with the management of the shared inbox and individual work email accounts, ensuring correspondence is dealt with promptly and appropriately.
- Arrange travel and accommodation for personnel, as well as booking relevant courses and training.
- Manage GDPR-related correspondence and administrative requirements.
- Manage Starters and Finishers, ensuring personnel records and availability dates are kept accurate and up to date.
- Maintain accurate and real-time records of personnel availability.
- Manage the Current Contractors spreadsheet, ensuring all personnel have:
- Valid and current contracts
- In-date certifications and qualifications
- Next of Kin (NOK) information
- Current appraisals
- Up-to-date references
- Liaise with the Finance team regarding travel expenses and related queries.
- Prepare and issue contracts in a timely manner, ensuring all required documentation is completed and returned.
- Manage i Capture, including the registration and administration of new candidates.
- Provide administrative support to candidates relating to visa applications and requirements.
- Maintain and update the travel spreadsheet, ensuring all information is accurate and current.
- Complete client forms relating to Next of Kin (NOK), passport and other required personnel information.
- Provide ongoing administrative and operational support to the recruitment team in their day-to-day activities.
- Undertake any other reasonable duties as required by the business
Operations & Logistics Co-Ordinator in Banbury employer: Tech Professionals
Join a dynamic and supportive team in Banbury, where your growth is our priority. As a Junior/Trainee Finance Administrator, you'll benefit from comprehensive training and mentorship, ensuring you develop essential skills in a thriving finance environment. Our inclusive work culture fosters collaboration and encourages personal development, making it an ideal place for recent graduates eager to kickstart their careers.
StudySmarter Expert Advice🤫
We think this is how you could land Operations & Logistics Co-Ordinator in Banbury
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like Tech Professionals and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at Tech Professionals!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like Tech Professionals keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Operations & Logistics Co-Ordinator in Banbury
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to Tech Professionals:This is your chance to really connect with the team at Tech Professionals. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at Tech Professionals
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with Tech Professionals.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show Tech Professionals that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at Tech Professionals. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
