HR Coordinator

Working as part of the Shared Service Team, you will be supporting the HR Advisor to deliver effective people management solutions at our Coventry site. With the support of the HR Advisor and HR Manager for CL UK, you will provide administration and analytical support to the team. You will be responsible for the delivery of an effective and efficient HR service to both the HR team and the wider business, which includes the maintenance and development of HR systems.

The main role involves working alongside the HR team in a fast-paced, generalist HR role, supporting a range of generalist duties with a focus on site-specific support initially.

• Create and maintain all electronic personnel files for the teams.
• Support the HR management team in all administrative duties including diary management.
• Ensure that the HR database is always fully up to date.
• Assist with absence management through NHR and the on-site Time and Attendance system.
• Collate and report on a wide range of Management information required urgently and often at short notice.
• Prepare documentation in formats that are legible and well presented for review and evaluation.
• Monthly/weekly reports: KPIs for your site.
• Work with the HR Advisor to implement improvements to systems and administration processes to increase efficiency and effectiveness.
• Ensure all references are requested as applicable and follow through the background checking process to completion, escalating any issues to your line manager.
• Management of the starter and leaver administration process.
• Administration of performance management process/appraisals in line with company requirements.
• Support with all recruitment coordination throughout the hiring lifecycle through the relevant systems.
• Monitor and track recruitment requisition forms to ensure compliance.
• General departmental support as and when required.
• Work closely with the HR Advisor to monitor and review policies in line with current legislation and best practice.
• Provide support and participation in work area reviews and change processes.
• Ensure that the HR Information System data is updated and maintained accurately.
• Contribute to the continuous improvement of HR systems and practices in the organisation.
• Liaise with HR system with your line manager to ensure effective follow-through and resolution of any system problems.
• Identify, configure and develop basic first-line system solutions as needed to the current HR system.
• Plan and coordinate all system changes taking account of work capacity within HR and the business.
• Ensure timelines agreed with systems provider for all system amendments/fixes.
• Monthly KPI as relevant to your HR Advisor.
• HR System auditing.

Essential Education and/or Training:

• Fully PC literate on Microsoft applications such as Excel, PowerPoint, and Word.
• Familiarity with HR information systems is an advantage, but excellent analytical skills are essential.
• Ability to develop and maintain credible relationships both internally and externally.
• Ability to take responsibility for own workload.
• Ability to work in a changing organisation and adapt to those changes quickly.
• Good Excel skills.
• Analytical and problem-solving skills.
• Organised with good attention to detail.
• Level 3 CIPD or equivalent would be an advantage, albeit training will be supported to achieve.

Preferred Experience and Knowledge:

• Knowledge of HR systems is an advantage, but willingness to learn new systems is essential.
• Good understanding of basic HR processes.
• Previous experience in an HR role is an advantage.
• Background in a similar fast-paced, busy role or general administration with a genuine interest/desire to move into HR.

Necessary Technical / Functional Skills:

• Ability to build and maintain positive working relationships at all levels of staff.
• Ability to effectively communicate via telephone and email.
• Ability to use Microsoft Office and Excel; required level: EXPERT.
• Ability to use and maintain HR systems: EXPERT.
• Ability to demonstrate confidentiality.
• Strong focus on customer service, quality, and accuracy.
• Personal power of resilience and tenacity.
• Ability to see things through to completion.
• Ability to develop and maintain credible relationships both internally and externally.
• Ability to take responsibility for own workload.
• Ability to work in a changing organisation and adapt to those changes quickly.

40 hours per week, Monday to Friday.

Job Types: Full-time, Permanent.

Work Location: In person.