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For Companies At a Glance
- Tasks: Support the CEO by managing schedules, communications, and day-to-day operations.
- Company: Join a fast-paced, growing business with a supportive culture.
- Benefits: Competitive salary, career growth, and a dynamic work environment.
- Other info: Exciting opportunity to grow within a thriving organisation.
- Why this job: Make a real impact while developing your skills in a varied role.
- Qualifications: 2-4 years in an EA or PA role, strong communication, and organisational skills.
The predicted salary is between 35000 - 40000 £ per year.
This is a varied, hands-on role where no two days are the same. You will support the CEO of a growing and fast-paced business, ensuring the CEO operates efficiently by managing schedules, communications, administration, and day-to-day coordination.
The Role
- Managing the CEO’s diary, appointments and travel arrangements.
- Monitoring and organising the CEO’s inbox, prioritising communications and drafting responses where required.
- Processing expenses and supporting basic financial administration.
- Preparing meeting documents, reports and presentations.
- Organising internal meetings and company events.
- Conducting research and gathering information proactively.
- Scheduling meetings and taking notes/actions when required.
- Acting as a key point of contact for internal and external enquiries.
- Supporting internal communications across the business.
- Assisting with day-to-day office management.
- Maintaining records, filing systems and shared documents.
- Providing administrative support to the wider senior leadership team.
- Supporting the CEO with light administration relating to their property portfolio.
- Assisting with maintaining the CEO’s LinkedIn activity including posts, updates and messages.
About You
- Highly organised with excellent time-management skills.
- A strong communicator with excellent written and verbal skills.
- Professional, discreet and trustworthy with confidential information.
- Friendly and confident liaising with stakeholders at all levels.
- Detail focused and proactive.
- Adaptable and comfortable managing changing priorities.
- Competent using Microsoft Office, including Outlook, Word, Excel and PowerPoint.
Experience Required
- 2–4 years’ experience in an EA, PA or similar administrative role.
- Previous experience supporting senior management or a CEO.
- Experience managing diaries, organising meetings and preparing documentation.
Reason to apply: This is an exciting opportunity to join a supportive and ambitious business where your contribution will have a direct impact on day-to-day operations and business success. You’ll enjoy a varied role with real responsibility and the opportunity to grow within a thriving organisation.
Equal Opportunities Employer.
Executive Personal Assistant in Poole employer: TeamJobs
Contact Detail:
TeamJobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Personal Assistant in Poole
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for an Executive Personal Assistant role, and who knows? They might just have the inside scoop on opportunities that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its CEO. Understand their values and recent projects. This will help you tailor your responses and show that you're genuinely interested in supporting their vision as an Executive Personal Assistant.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to be a strong communicator. Try mock interviews with friends or family, focusing on how you would handle scheduling conflicts or prioritising tasks for the CEO.
✨Tip Number 4
Don't forget to apply through our website! We love seeing applications from motivated candidates like you. Plus, it gives you a chance to showcase your skills and experience directly to us, making it easier for you to stand out in the crowd.
We think you need these skills to ace Executive Personal Assistant in Poole
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Personal Assistant role. Highlight your experience in managing diaries, organising meetings, and supporting senior management. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've supported executives in the past and how you can bring that experience to our team.
Show Off Your Communication Skills: As a key point of contact, strong communication is essential. Make sure your written application reflects your excellent verbal and written skills. Keep it professional but friendly – we love a personable touch!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at TeamJobs
✨Know Your CEO
Before the interview, do some research on the CEO you’ll be supporting. Understand their background, interests, and management style. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Master the Diary Management
Since managing the CEO's diary is a key part of the job, be prepared to discuss how you would handle scheduling conflicts or prioritise appointments. Bring examples from your past experience where you successfully managed complex schedules.
✨Showcase Your Communication Skills
As a Personal Assistant, communication is crucial. Be ready to demonstrate your written and verbal skills during the interview. You might even be asked to draft a quick email or response to showcase your ability to communicate effectively.
✨Be Proactive and Detail-Oriented
Highlight your proactive nature and attention to detail. Share specific examples of how you've anticipated needs in previous roles or how you've managed multiple tasks without missing a beat. This will show that you can thrive in a fast-paced environment.