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- Tasks: Plan and coordinate exciting training events while providing top-notch customer service.
- Company: Dynamic company with a focus on professional development and a supportive culture.
- Benefits: Competitive salary, 25 days leave, healthcare, and onsite parking.
- Other info: Fast-paced environment with opportunities for growth and responsibility.
- Why this job: Be the face of the business and create memorable experiences for clients.
- Qualifications: Experience in client-facing roles and strong organisational skills.
The predicted salary is between 27000 - 30000 £ per year.
Permanent, Full Time £27,000 - £30,000 DOE Havant office based - Mon-Thurs 9am-5pm, Friday 4pm.
My client offers their highly valued customers the opportunity to visit their professional onsite Training Centre at their HO located in Havant. As Events Coordinator / Office Assistant you will lead the planning, coordination and welcoming of delegates to these training sessions. A varied administration and client facing role where you will be an ambassador for the business ensuring from invite, attendance through to follow up, clients feel extremely well looked after and all runs smoothly. This hands-on role is perfect for someone who thrives in a fast-paced environment able to juggle tasks and work well with time critical projects. You will be confident engaging with key stakeholders, supporting various internal departments with general office administration and some PA duties to the MD. Including a variety of tasks from arranging meetings, booking accommodation and flights through to checking expenses records, ordering lunches for events and snacks for the HO vending machines.
Core Responsibilities
- On Site Events Coordinator: Greet and welcome all delegates in a welcoming and professional manner. Ensure a smooth running and positive experience for all clients attending the HO On-Site training centre. Collaborate with Chief Business Office to plan and manage on-site training events including managing delegates invites, attendance, lunches, setting up of meeting rooms, welcoming upon arrival through to supporting with travel and accommodation arrangements. Be the face of our client ensuring the highest level of customer service and support throughout their visit. Offering proactive support to the Senior Leadership Team as required with the organisation and administration for the training events and any additional adhoc duties as needed. Follow up to ensure full customer satisfaction.
- Office Assistant: General office support duties for the business and in particular the SLT and Managing Director (booking of meetings, accommodation, hotels as required). Ensuring all catering requirements are arranged and delivered both for internal meetings and training centres. General reception, internal staff support. Controlling inventory and purchase of internal office supplies. Maintenance and upkeep of office equipment i.e coffee machines, shredders etc. Supporting the Finance Team with the auditing of internal expenses – checking receipts against transactions, authorised expenditures inline with the company expenses policy prior to Accounts processing these.
Skills and experience
- Previous client facing and office administration experience.
- Highly organised and takes pride in ensuring tasks are completed on time and to an exceptional standard.
- Project Management: Exceptional planning, time management, and multitasking skills.
- Detail-Oriented: Ability to manage logistics with accuracy and anticipate potential challenges.
- Communication: Confident communicator at all levels, able to coordinate across departments and suppliers.
- Problem-Solving: Calm under pressure, quick to find solutions on the ground.
- Ambassador for the Business: Understands the importance of customer experience and brand presentation.
- IT Literate: Comfortable using all MS software, arranging diaries, Teams meetings etc.
- Flexible: Have a positive, proactive and flexible approach happy to pick up tasks big and small!
Benefits
- Working hours Mon-Thurs 9am-5pm, Friday 4pm.
- Competitive salary.
- 25 days annual leave + bank holidays.
- Company Pension Scheme.
- Company Healthcare.
- Onsite parking.
- Beautiful contemporary offices.
- Collaborative and supportive work environment.
- Opportunities for professional growth and development, with the potential to take on more responsibility over time.
Event Coordinator in Hampshire employer: TeamJobs
Contact Detail:
TeamJobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Coordinator in Hampshire
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential employers on LinkedIn. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. Show them you’re not just another candidate; you’re genuinely interested in their mission and values.
✨Tip Number 3
Follow up after interviews with a thank-you email. It’s a simple gesture that shows your appreciation and keeps you fresh in their minds. Plus, it’s a great chance to reiterate your enthusiasm for the role!
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Event Coordinator in Hampshire
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Event Coordinator role. Highlight any client-facing experience and your knack for organisation, as these are key to impressing us!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your passion for events and customer service. Tell us why you’re excited about the role and how you can contribute to our team.
Show Off Your Communication Skills: Since this role involves engaging with various stakeholders, make sure your application demonstrates your communication prowess. Use clear, concise language and a friendly tone to reflect your personality.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at TeamJobs
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Event Coordinator role. Familiarise yourself with the responsibilities listed in the job description, such as managing logistics and ensuring a smooth experience for clients. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires exceptional planning and multitasking abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or events. Be ready to discuss how you prioritised tasks and ensured everything ran smoothly, as this will demonstrate your fit for the fast-paced environment.
✨Engage with Confidence
As an ambassador for the business, it's crucial to communicate effectively. Practice your communication skills by engaging in mock interviews or discussions with friends. Be prepared to articulate how you would welcome delegates and ensure their satisfaction during events, showcasing your customer service mindset.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and future projects. This not only shows your interest but also helps you assess if the company is the right fit for you. Ask about opportunities for professional growth, as this aligns with the benefits mentioned in the job description.