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- Tasks: Coordinate exciting events and provide essential office support in a dynamic environment.
- Company: Join a supportive team in a contemporary office in Havant.
- Benefits: Enjoy 25 days annual leave, healthcare, and opportunities for professional growth.
- Why this job: Be the face of our client and create memorable experiences for visitors.
- Qualifications: Previous client-facing experience and strong organisational skills are a must.
- Other info: Perfect for those who thrive under pressure and love multitasking.
The predicted salary is between 30000 - 42000 £ per year.
Overview
Events Coordinator / Office Assistant – Permanent, Full Time
Havant office based – Mon-Thurs 9am-5pm, Friday 4pm
My client offers their highly valued customers the opportunity to visit their professional onsite Training Centre at their HO located in Havant. This hands-on role is perfect for someone who thrives in a fast-paced environment able to juggle tasks and work well with time critical projects.
Responsibilities
- On Site Events Coordinator: Greet and welcome all delegates in a welcoming and professional manner; ensure a smooth running and positive experience for all clients attending the HO On-Site training centre.
- Collaborate with Chief Business Office to plan and manage on-site training events including managing delegates invites, attendance, lunches, setting up of meeting rooms, welcoming upon arrival through to supporting with travel and accommodation arrangements.
- Be the face of our client ensuring the highest level of customer service and support throughout their visit.
- Offer proactive support to the Senior Leadership Team with the organisation and administration for the training events and any additional adhoc duties as needed.
- Follow up to ensure full customer satisfaction.
- Office Assistant: General office support duties for the business and the SLT and Managing Director (booking of meetings, accommodation, hotels as required).
- Ensure all catering requirements are arranged and delivered for internal meetings and training centres.
- General reception and internal staff support.
- Control inventory and purchase of internal office supplies; maintenance and upkeep of office equipment (e.g., coffee machines, shredders).
- Support the Finance Team with auditing of internal expenses – checking receipts against transactions, authorised expenditures in line with the company expenses policy prior to Accounts processing.
Skills and experience
- Previous client facing and office administration experience
- Highly organised with a track record of completing tasks on time to a high standard
- Project Management: exceptional planning, time management, and multitasking
- Detail-oriented with the ability to manage logistics accurately
- Strong communication skills across teams and suppliers
- Problem-solving: calm under pressure, quick to find solutions
- Ambassador for the Business: understands the importance of customer experience
- IT literate: comfortable using MS software, arranging diaries, Teams meetings, etc.
- Flexible: proactive and willing to take on tasks big and small
Benefits
- 25 days annual leave + bank holidays
- Company Pension Scheme
- Company Healthcare
- Onsite parking
- Beautiful contemporary offices
- Collaborative and supportive work environment
- Opportunities for professional growth and development
Employment details
- Seniority level: Entry level
- Employment type: Full-time
- Job function: Administrative
- Industries: Administrative and Support Services
Note: Base pay range and recruiter contact are listed by TeamJobs. This description reflects current responsibilities and qualifications; actual pay and recruitment process will be discussed with the recruiter.
INDCP
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Events Coordinator / Office Assistant employer: TeamJobs
Contact Detail:
TeamJobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events Coordinator / Office Assistant
✨Tip Number 1
Get to know the company before your interview! Research their values, culture, and recent events. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! As an Events Coordinator, you'll need to be a pro at interacting with clients and colleagues. Try role-playing common interview questions with a friend to boost your confidence.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've successfully managed events or projects in the past. This will demonstrate your ability to juggle tasks and keep everything running smoothly.
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Events Coordinator / Office Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your client-facing and office administration experience, as well as your organisational skills. We want to see how you can bring value to our team!
Craft a Personal Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Events Coordinator / Office Assistant role. Share specific examples of how you've managed events or supported teams in the past. We love a good story!
Show Off Your Communication Skills: Since this role involves a lot of interaction with clients and team members, make sure your written application showcases your strong communication skills. Keep it clear, concise, and professional – we appreciate a well-structured application!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows us you’re keen to join our team!
How to prepare for a job interview at TeamJobs
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Events Coordinator / Office Assistant role. Familiarise yourself with the responsibilities listed in the job description, especially around customer service and event management. This will help you demonstrate how your skills align perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires exceptional planning and multitasking abilities, prepare examples from your past experiences where you successfully managed multiple tasks or events. Be ready to discuss how you prioritised tasks and ensured everything ran smoothly, as this will highlight your suitability for the fast-paced environment.
✨Demonstrate Strong Communication
Effective communication is key in this position. During the interview, practice clear and concise responses. You might also want to prepare a few questions that show your interest in collaboration and teamwork, as well as your understanding of the importance of customer experience.
✨Be Ready for Problem-Solving Scenarios
Expect to be asked about how you handle pressure and solve problems. Think of specific situations where you faced challenges, particularly in client-facing roles or during events. Share how you approached these issues calmly and effectively, showcasing your ability to think on your feet.
