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For Companies At a Glance
- Tasks: Coordinate deliveries, manage documentation, and support project contracts in a dynamic environment.
- Company: Join a supportive team at a growing business in Poole.
- Benefits: Competitive salary, full-time hours, and a vibrant office culture.
- Why this job: Perfect for those seeking a fast-paced role with diverse responsibilities.
- Qualifications: Experience in administration, strong communication, and excellent organisational skills.
- Other info: Opportunity to grow within a collaborative team and make an impact.
The predicted salary is between 28000 - 30000 £ per year.
Contracts Administrator – Poole (Office Based)
TeamJobs is delighted to be recruiting an experienced Contracts Administrator to join a busy and supportive team based in Poole. This is a fantastic opportunity for someone looking to take on a varied and fast‑paced role within a growing business.
Salary Range: £28,000 – £30,000 per annum
Employment type: Full Time, Permanent
Working hours: 8:30am – 5:30pm (Monday to Friday)
Key Responsibilities
- Coordinate and schedule deliveries of materials and equipment, managing all related documentation.
- Raise and track purchase orders with the purchasing team, updating Project Managers on delivery dates.
- Accurately load orders into the in‑house system, including registering projects with accreditations.
- Collate data from Engineer time sheets, ensuring proper authorisation and accurate project costing.
- Maintain accurate records of time sheet information for reporting purposes.
- Verify and process supplier invoices, ensuring timely payments.
- Work alongside the finance team to support seamless payment processing.
- Assist in drafting, reviewing, and maintaining project contracts and agreements.
- Ensure compliance with contractual terms and company processes.
- Liaise with internal teams, suppliers, and engineers to keep communication clear and projects on track.
- Act as a point of contact for project‑related queries.
- Answer phones and respond to emails promptly and professionally.
- Provide general administrative support to the Contracts team and wider business.
About You
- Previous experience in a similar administrative role is desirable.
- Confident communicator, both on the phone and via email.
- Excellent numeracy, IT, and MS Office skills.
- Highly organised with strong attention to detail.
- Able to make decisions and work effectively under pressure.
- A proactive and positive team player.
Interested?
If this sounds like your next career move, we’d love to hear from you. Apply today with your CV and a member of the TeamJobs team will be in touch.
INDCP
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Contracts Administrator employer: TeamJobs
Contact Detail:
TeamJobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contracts Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Contracts Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their contracts and processes, so you can show off your knowledge and enthusiasm during the chat. We want to see that you’re genuinely interested!
✨Tip Number 3
Practice your communication skills! As a Contracts Administrator, you'll need to be a confident communicator. Try mock interviews with friends or family to get comfortable answering questions clearly and professionally.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love hearing from proactive candidates who are eager to join our team!
We think you need these skills to ace Contracts Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Contracts Administrator role. Highlight relevant experience and skills that match the job description, like your organisational abilities and communication skills.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific examples from your past that demonstrate your ability to manage contracts and work under pressure.
Showcase Your Attention to Detail: As a Contracts Administrator, attention to detail is key. Make sure your application is free from typos and errors. This shows us you take pride in your work and can handle important documentation accurately.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us!
How to prepare for a job interview at TeamJobs
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Contracts Administrator. Familiarise yourself with terms like purchase orders, project contracts, and supplier invoices. This will help you speak confidently about your relevant experience.
✨Showcase Your Communication Skills
As a Contracts Administrator, you'll need to communicate effectively with various teams. Prepare examples of how you've successfully liaised with colleagues or clients in the past. This will demonstrate your ability to keep communication clear and projects on track.
✨Be Organised and Detail-Oriented
Highlight your organisational skills during the interview. Bring along examples of how you've managed documentation or tracked project details in previous roles. This will show that you can handle the fast-paced nature of the job while maintaining accuracy.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of projects you'll be working on, or how success is measured in the role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
