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- Tasks: Support a Principal and their family with diverse personal and professional tasks.
- Company: Private family office offering a dynamic and high-trust environment.
- Benefits: Gain valuable experience in a fast-paced role with varied responsibilities.
- Why this job: Perfect for proactive individuals who thrive on variety and challenge.
- Qualifications: Experience as a Personal or Executive Assistant with strong organisational skills.
- Other info: Office-based role in central London with opportunities for personal growth.
The predicted salary is between 36000 - 60000 £ per year.
A private family office is looking for a highly organised and discreet Personal Assistant to support a Principal and their family. This is a varied and hands-on role offering exposure to both personal and professional matters within a fast-paced, high-trust environment. This would suit someone who is proactive, tech-confident and thrives in a setting where no two days are the same.
As Personal Assistant, your responsibilities will include:
- Managing complex international travel arrangements, including detailed itineraries and visas
- Coordinating calendars, anticipating conflicts and managing changing priorities
- Supporting the planning and delivery of private events and social engagements
- Sourcing tickets and coordinating access to high-demand events
- Providing day-to-day administrative support in relation to household operations
- Liaising with suppliers, contractors and coordinating household maintenance
- Assisting with ad hoc projects and providing additional administrative support as required
We’re looking for a Personal Assistant with:
- Experience in the role or as an Executive Assistant, ideally within a family office, or professional services, fast-paced environment
- Strong organisational skills with the ability to manage shifting priorities
- Proactive, adaptable and comfortable taking ownership of tasks at all levels
- Practical, solutions-focused and highly detail-oriented
- Calm and composed under pressure, with the ability to deliver at pace
- High levels of discretion and professionalism when handling sensitive matters
- Strong communication and interpersonal skills, confident liaising with a range of stakeholders
- Comfortable with some occasional travel (minimal)
- Experience coordinating contractors or household staff
This is a permanent, full-time, office-based role in central London.
Personal Assistant employer: TEAM
Contact Detail:
TEAM Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the family office culture. Understand their values and how you can fit in. Tailor your responses to show that you’re proactive and adaptable, just like they want!
✨Tip Number 3
Show off your tech skills! Be ready to discuss the tools and software you’re familiar with that can help streamline tasks. Highlighting your tech confidence can set you apart from other candidates.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Personal Assistant role. Highlight your organisational skills and any relevant experience in fast-paced environments to catch our eye!
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re the perfect fit for this role. Share specific examples of how you've managed complex tasks or supported high-profile individuals in the past.
Showcase Your Tech Skills: Since we’re looking for someone tech-confident, mention any tools or software you’re familiar with that can help streamline processes. This could be anything from calendar management apps to travel booking platforms.
Be Professional and Discreet: Remember, this role involves handling sensitive matters. In your application, emphasise your discretion and professionalism, as these traits are crucial for success in a family office environment.
How to prepare for a job interview at TEAM
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role of a Personal Assistant. Familiarise yourself with the specific responsibilities mentioned in the job description, like managing travel arrangements and coordinating calendars. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share examples of how you've successfully managed multiple tasks or shifting priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your strong organisational skills and ability to stay calm under pressure.
✨Demonstrate Discretion and Professionalism
Since this role involves handling sensitive matters, it's crucial to convey your understanding of discretion and professionalism. Share experiences where you've had to maintain confidentiality or navigate delicate situations, emphasising your trustworthiness and reliability.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask thoughtful questions about the family office and its operations. This shows your enthusiasm for the role and helps you gauge if it’s the right fit for you. Consider asking about the team dynamics or how they handle unexpected challenges in their day-to-day operations.
