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- Tasks: Coordinate offshore crew changes and manage personnel logistics efficiently.
- Company: Join a dynamic service company focused on delivering top-notch offshore project support.
- Benefits: Enjoy flexible working options, competitive pay, and opportunities for professional growth.
- Why this job: Be part of a collaborative team that values your input and fosters a positive work culture.
- Qualifications: Strong communication skills and experience in team environments are essential; Microsoft Office proficiency required.
- Other info: Opportunity to engage in emergency response and gain valuable industry experience.
The predicted salary is between 36000 - 60000 £ per year.
Key Responsibilities
- Responsible for the ad hoc scheduling and facilitation of offshore personnel crew changes.
- Selection and allocation of suitable personnel in liaison with the Project Managers of offshore personnel.
- Facilitate Visa requirements, with external providers.
- Liaise with internal Travel Coordinator to schedule flight arrangements, accommodation and organising any other logistical requirements.
- Track all personnel movements for project mobilisation and crew changes, keep all personnel notified of mobilisation dates, rotations, base working, and training days.
- Deal with any associated payroll queries and re-directing queries as necessary.
- Assist Project Managers in ensuring the efficient delivery of projects.
- When required, assist with the Organisation of PPE and kit requirements for offshore personnel.
- Prepare project assignment notes, travel letters and any other travel or project information.
- Assist with the preparation of regular monthly invoices.
- Coordinate project and client specific personnel certification e.g., medicals and safety training, with the HR & Training and competence team.
- Support and apply for any client required documentation - i.e., LOI's etc.
- Participate in the department & emergency on-call response rota.
- Any other support required within the operations team.
Essential
- Experience of contributing to a team and delivery against schedule driven targets and deadlines.
- Previous experience of a service company culture.
- Competent in Microsoft Office.
- Able to handle multiple assignments simultaneously and meet deadlines.
- Excellent communication skills - oral and written.
- Ability to convey a positive and professional image to onshore/offshore personnel and senior management.
- Ability to effectively establish positive working relationships with onshore/offshore personnel and senior management.
- Ability to work as part of a team.
- Highly organised and efficient with attention to detail.
- Honest, trustworthy, and discreet.
- A 'can do' positive attitude, with a focus on delivery.
Desirable
- Previous experience in a similar role.
- Previous experience in visa and travel.
- Experience of dealing with ad hoc offshore work.
- Previous Client Interfacing experience.
- Experience with onboard tracker would be advantageous.
Crewing Coordinator employer: Team Recruitment
Contact Detail:
Team Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Crewing Coordinator
✨Tip Number 1
Familiarise yourself with the offshore industry and its specific requirements. Understanding the nuances of crew changes, visa processes, and logistical challenges will give you an edge in discussions during interviews.
✨Tip Number 2
Network with professionals in the offshore sector. Attend industry events or join relevant online forums to connect with people who can provide insights or even refer you to opportunities at StudySmarter.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially Excel, as you'll likely need to manage schedules and track personnel movements. Being proficient will demonstrate your capability to handle the role's demands.
✨Tip Number 4
Prepare to showcase your communication skills. Think of examples where you've effectively liaised with different teams or managed multiple assignments, as this will be crucial for the Crewing Coordinator position.
We think you need these skills to ace Crewing Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience related to scheduling, personnel management, and logistics. Emphasise any previous roles where you managed multiple assignments or worked in a service company culture.
Craft a Strong Cover Letter: In your cover letter, address the key responsibilities listed in the job description. Explain how your skills and experiences align with their needs, particularly in communication, organisation, and teamwork.
Highlight Relevant Skills: Clearly showcase your proficiency in Microsoft Office and any experience with visa and travel arrangements. Mention your ability to handle payroll queries and your attention to detail, as these are crucial for the role.
Showcase Teamwork and Communication: Provide examples of how you've successfully collaborated with teams in past roles. Highlight your communication skills by mentioning specific instances where you effectively liaised with different stakeholders, both onshore and offshore.
How to prepare for a job interview at Team Recruitment
✨Showcase Your Organisational Skills
As a Crewing Coordinator, you'll need to juggle multiple tasks. Be prepared to discuss how you've successfully managed competing priorities in the past. Use specific examples to illustrate your ability to stay organised and efficient.
✨Demonstrate Strong Communication Abilities
Excellent communication is key in this role. During the interview, highlight instances where you've effectively communicated with various stakeholders, both onshore and offshore. This will show your potential employer that you can convey information clearly and professionally.
✨Familiarise Yourself with Visa and Travel Processes
Since the role involves liaising with external providers for visa requirements, brush up on relevant processes and regulations. Being knowledgeable about these aspects will demonstrate your readiness to handle the logistical challenges of the position.
✨Exhibit a Positive Attitude
A 'can do' attitude is essential for this role. Be sure to express your enthusiasm for the position and your commitment to delivering results. Share examples of how your positive outlook has helped you overcome challenges in previous roles.
