Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Crewing Team with scheduling, logistics, and personnel management.
- Company: Join a dynamic team focused on efficient project delivery in the offshore industry.
- Benefits: Enjoy a collaborative work environment with opportunities for growth and development.
- Why this job: Be part of a fast-paced team that values communication and teamwork while making a real impact.
- Qualifications: Experience in team settings, Microsoft 365 proficiency, and strong communication skills are essential.
- Other info: Flexibility and a positive attitude are key to thriving in this role.
The predicted salary is between 24000 - 36000 £ per year.
The Crewing Assistant will support the Crewing Team in all aspects of crewing and logistics as per project allocation and assist the operations department in all aspects of a smooth, efficient and successful project delivery.
Key duties and responsibilities:
- Assist in the administration of scheduling and facilitation of offshore personnel crew changes
- Track personnel movements for crew changes in the 'Onboard' system
- Assist in the process of obtaining second passports, Seaman's books, visas and work permits
- Process monthly expenses and timesheets as required
- Organise and order PPE for offshore personnel
- Administration of monthly invoices
- Raise and track purchase orders as required (travel, hotels, PPE, courier)
- Update offshore personnel CVs
- Participate in department & emergency on-call rota
Essential:
- Experience of contributing to a team and delivery against schedule driven targets and deadlines
- Working knowledge and experience within a similar field
- Competent in Microsoft 365
- Strong team player but also able to work effectively unsupervised when required
- Able to handle multiple assignments simultaneously and meet deadlines
- Ability to operate in a fast-paced environment and work effectively under pressure
- Excellent communication skills
- Enthusiastic, with the ability to remain positive and focus on delivery
- Ability to establish positive working relationships
- Honest, trustworthy and discreet
- Dynamic individual with a flexible approach and who responds positively to change
- PC literate with proven experience and knowledge of Microsoft Office Packages including; Word, PowerPoint, Outlook and Excel
Desirable:
- Invoicing and purchase ordering experience
- Previous experience in a similar role
- Previous experience with a personnel tracking system
Crewing Assistant employer: Team Recruitment
Contact Detail:
Team Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Crewing Assistant
✨Tip Number 1
Familiarise yourself with the specific software and systems mentioned in the job description, like the 'Onboard' system. If you can demonstrate your knowledge or experience with similar personnel tracking systems during your interactions, it will show that you're ready to hit the ground running.
✨Tip Number 2
Highlight your ability to work under pressure by sharing examples from past experiences. The role requires handling multiple assignments simultaneously, so showcasing your time management skills will make you stand out.
✨Tip Number 3
Network with current or former employees in similar roles. They can provide insights into the company culture and expectations, which can help you tailor your approach when you apply through our website.
✨Tip Number 4
Demonstrate your enthusiasm for the role by preparing thoughtful questions about the team and projects during any interviews or informal chats. This shows your genuine interest and helps establish a positive rapport with the hiring team.
We think you need these skills to ace Crewing Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in crewing, logistics, and administration. Emphasise your familiarity with Microsoft 365 and any previous roles that required multitasking and meeting deadlines.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and how your skills align with the key duties mentioned in the job description. Mention specific examples of how you've contributed to team success in past positions.
Highlight Relevant Skills: Clearly outline your communication skills, ability to work under pressure, and experience with personnel tracking systems if applicable. Use bullet points for clarity and impact.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Team Recruitment
✨Show Your Team Spirit
As a Crewing Assistant, you'll be part of a team that relies on collaboration. Highlight your experience working in teams and how you contribute to achieving common goals. Share specific examples where your teamwork made a difference.
✨Demonstrate Your Organisational Skills
This role involves juggling multiple tasks like scheduling crew changes and processing expenses. Be prepared to discuss how you manage your time and prioritise tasks effectively. Mention any tools or methods you use to stay organised.
✨Familiarise Yourself with Relevant Software
Since the job requires competence in Microsoft 365 and possibly other personnel tracking systems, brush up on these tools before the interview. Be ready to discuss your experience with them and how you've used them in past roles.
✨Communicate Clearly and Positively
Excellent communication skills are essential for this position. Practice articulating your thoughts clearly and confidently. During the interview, maintain a positive attitude, even when discussing challenges you've faced in previous roles.
