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- Tasks: Support logistics and scheduling for resource coordinators in a dynamic team environment.
- Company: Join a leading company in Aberdeen focused on efficient resource management.
- Benefits: Enjoy potential remote work options and gain valuable industry experience.
- Why this job: Be part of a collaborative culture that values your input and offers growth opportunities.
- Qualifications: Logistics experience and strong computer skills are essential; teamwork and communication are key.
- Other info: This is a 3-month contract with the possibility of becoming a permanent role.
The predicted salary is between 30000 - 42000 £ per year.
Our client based in Aberdeen is looking for a Resources Assistant/Dispatcher to join their team on a 3-month contract basis with the view to go staff. The Resources Assistant is responsible for providing administrative support to Resources Coordinators (Asset, M&S and/or Product Coordinators), enabling them to focus on planning tasks. The Resources Assistant identifies possible future resource needs based on upcoming jobs reflected on the business systems and communicates these to the Resources Coordinator.
Key Responsibilities:
- Track job start/end dates in planning system of record (iDistrict, JMP, FDP) to coordinate scheduling and mobilization of to/from and between rigs and service delivery locations.
- Support data entry to business systems in use by Resources Coordinator and initiate relevant notifications to all involved parties.
- Liaise with Coordinators and other functions to facilitate the equipment movements and monitor lead time.
- Perform administrative tasks related to import/export and inter-location shipments, including physical and system-based (OneClick, iBaserequests, TMS, LCT) actions.
- Perform administrative tasks related to entering M&S requests into the appropriate business systems.
- Maintain permits for equipment, transportation of dangerous goods paperwork, and insurance paperwork.
- Complete fixed asset disposal paperwork or fixed asset acquisition paperwork and review monthly asset movements reports.
- Support Asset Coordinator in the completion of fixed asset reconciliation tasks.
- Assist TLM in equipment receptions and on-boarding, including mechanical lifting duties for shipping.
Experience & Qualifications:
- Previous logistics experience/knowledge required.
- Experience with logistics related tasks including customs clearance, generating shipping requests.
- Must be computer literate, use of complex systems.
- Creating purchase orders and tracking orders until receipt.
- Good planning skills.
- Good communication skills, face to face, phone and email.
- Must work well as part of a team.
- SAP knowledge/Experience Desirable.
Contact Detail:
Team Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Resources Assistant/Dispatcher
✨Tip Number 1
Familiarise yourself with the specific logistics software mentioned in the job description, such as iDistrict, JMP, and FDP. Having a solid understanding of these systems will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Brush up on your communication skills, especially in a team setting. Since the role involves liaising with various coordinators and functions, being able to convey information clearly and effectively will set you apart from other candidates.
✨Tip Number 3
Gain a basic understanding of customs clearance processes and shipping requests. This knowledge will be invaluable in performing administrative tasks related to import/export and will show your proactive approach to the role.
✨Tip Number 4
Highlight any previous experience you have in logistics or resource management during your conversations with potential employers. Sharing specific examples of how you've successfully managed similar tasks can make a strong impression.
We think you need these skills to ace Resources Assistant/Dispatcher
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant logistics experience and skills that match the job description. Emphasise your familiarity with systems like SAP, as well as your ability to handle administrative tasks related to resource coordination.
Craft a Strong Cover Letter: In your cover letter, explain why you are interested in the Resources Assistant/Dispatcher role. Mention specific experiences that demonstrate your planning skills and ability to communicate effectively with team members.
Showcase Relevant Skills: When detailing your experience, focus on logistics-related tasks such as customs clearance and generating shipping requests. Highlight your computer literacy and any experience with complex systems, as these are crucial for the role.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the position.
How to prepare for a job interview at Team Recruitment Ltd
✨Show Your Logistics Knowledge
Make sure to highlight any previous logistics experience you have during the interview. Be prepared to discuss specific tasks you've handled, such as customs clearance or generating shipping requests, as this will demonstrate your understanding of the role.
✨Familiarise Yourself with Relevant Systems
Since the job involves using complex systems like iDistrict, JMP, and SAP, it’s a good idea to brush up on these platforms. If you have experience with similar systems, mention that and be ready to explain how you adapted to new software in the past.
✨Emphasise Communication Skills
This role requires good communication skills, so be prepared to provide examples of how you've effectively communicated with team members and other departments. Think of situations where your communication made a difference in logistics or project coordination.
✨Demonstrate Teamwork
As the position requires working well as part of a team, share experiences where you collaborated successfully with others. Highlight any specific projects where teamwork was essential to achieving a goal, especially in a logistics context.
