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- Tasks: Support Resources Coordinators with scheduling and administrative tasks in a dynamic logistics environment.
- Company: Join a leading company in Aberdeen focused on resource management and logistics solutions.
- Benefits: Enjoy potential remote work options and gain valuable experience in a fast-paced industry.
- Why this job: Be part of a collaborative team, enhance your skills, and contribute to impactful projects.
- Qualifications: Previous logistics experience and strong computer skills are essential; SAP knowledge is a plus.
- Other info: This is a 3-month contract with the possibility of becoming a permanent position.
The predicted salary is between 30000 - 42000 £ per year.
Our client based in Aberdeen is looking for a Resources Assistant/Dispatcher to join their team on a 3-month contract basis with the view to go staff. The Resources Assistant is responsible for providing administrative support to Resources Coordinators (Asset, M&S and/or Product Coordinators), enabling them to focus on planning tasks. The Resources Assistant identifies possible future resource needs based on upcoming jobs reflected on the business systems and communicates these to the Resources Coordinator.
Key Responsibilities:
- Track job start/end dates in planning system of record (iDistrict, JMP, FDP) to coordinate scheduling and mobilization of to/from and between rigs and service delivery locations.
- Support data entry to business systems in use by Resources Coordinator and initiate relevant notifications to all involved parties.
- Liaise with Coordinators and other functions to facilitate the equipment movements and monitor lead time.
- Perform administrative tasks related to import/export and inter-location shipments, including physical and system-based (OneClick, iBaserequests, TMS, LCT) actions.
- Perform administrative tasks related to entering M&S requests into the appropriate business systems.
- Maintain permits for equipment, transportation of dangerous goods paperwork, and insurance paperwork.
- Complete fixed asset disposal paperwork or fixed asset acquisition paperwork and review monthly asset movements reports.
- Support Asset Coordinator in the completion of fixed asset reconciliation tasks.
- Assist TLM in equipment receptions and on-boarding, including mechanical lifting duties for shipping.
Experience & Qualifications:
- Previous logistics experience/knowledge required.
- Experience with logistics related tasks including customs clearance, generating shipping requests.
- Must be computer literate, use of complex systems.
- Creating purchase orders and tracking orders until receipt.
- Good planning skills.
- Good communication skills, face to face, phone and email.
- Must work well as part of a team.
- SAP knowledge/Experience Desirable.
Contact Detail:
Team Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Resources Assistant/Dispatcher
✨Tip Number 1
Familiarise yourself with the specific logistics software mentioned in the job description, such as iDistrict, JMP, and FDP. Having a solid understanding of these systems will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Brush up on your communication skills, especially in a team setting. Since the role involves liaising with various coordinators and functions, being able to convey information clearly and effectively will set you apart from other candidates.
✨Tip Number 3
Gain a basic understanding of customs clearance processes and shipping requests. This knowledge will be invaluable in performing administrative tasks related to import/export and will show your proactive approach to the role.
✨Tip Number 4
Highlight any previous experience you have in logistics or resource management during your conversations. Sharing specific examples of how you've successfully managed similar tasks can help you make a strong impression during interviews.
We think you need these skills to ace Resources Assistant/Dispatcher
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant logistics experience and skills. Emphasise your familiarity with complex systems, customs clearance, and any previous roles that involved planning and communication.
Craft a Strong Cover Letter: In your cover letter, explain why you are interested in the Resources Assistant/Dispatcher role. Mention specific experiences that demonstrate your ability to support coordinators and manage logistics effectively.
Showcase Communication Skills: Since good communication is key for this role, provide examples in your application of how you've successfully liaised with teams or clients in the past, whether face-to-face, over the phone, or via email.
Highlight Technical Proficiency: Mention your computer literacy and experience with relevant software systems like SAP, OneClick, or iDistrict. If you have experience creating purchase orders or tracking shipments, be sure to include that as well.
How to prepare for a job interview at Team Recruitment Ltd
✨Show Your Logistics Knowledge
Make sure to highlight any previous logistics experience you have. Be prepared to discuss specific tasks you've handled, such as customs clearance or generating shipping requests, as this will demonstrate your understanding of the role.
✨Familiarise Yourself with Relevant Systems
Since the job involves using complex systems like iDistrict and OneClick, it’s a good idea to research these platforms beforehand. If you have experience with similar systems, mention that during the interview to show your adaptability.
✨Emphasise Communication Skills
This role requires good communication skills, so be ready to provide examples of how you've effectively communicated in past roles. Whether it's face-to-face, over the phone, or via email, showcasing your ability to liaise with different teams will be beneficial.
✨Demonstrate Teamwork
The Resources Assistant position requires working well as part of a team. Prepare to share experiences where you collaborated with others to achieve a common goal, highlighting your ability to support colleagues and contribute positively to the team dynamic.
