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- Tasks: Manage finance admin for all company sites and support operations.
- Company: Join a dynamic team in Aberdeen focused on compliance and efficiency.
- Benefits: Enjoy hybrid working and gain valuable experience in finance administration.
- Why this job: Perfect for detail-oriented individuals wanting to make an impact in a supportive environment.
- Qualifications: Standard Grade English and Maths required; proficiency in MS Office is a must.
- Other info: This is a temporary role lasting 3-4 months with opportunities for growth.
We are recruiting an Accounts Coordinator for our client in Aberdeen, this is a 3-4 month role offering hybrid working.
Managing the finance administration function of all company sites, to ensure the safe, compliant and commercially sound operation of the admin teams and processes
Key responsibilities
Overall management of company site administration in line with relevant health and safety, legal compliance, human resource, finance and operating procedures
Supporting on-site operations manager in the overall management of waste acceptance, including the raising and provision of all relevant documentation/work instructions.
Development and maintenance of good working relationships with all key site stakeholders through clear and transparent communication for delivery of onsite requirements in respect of:
Document work & duty of care packs
Dealing with waste non-conformances and reporting back to customers
Dealing with new waste enquiries
Handling inbound calls internal and external customers
Communicating and coordinating with on and off-site teams
Create invoice trackers, checking/ issuing invoices on timely basis
Delivered waste data
Request customer PO\’s/PO amendments
Communicating with technical assessors regarding new waste items
Preparation of month end accruals and coordinating with finance colleagues for month end reporting
Ensure that all critical and relevant information is correctly recorded, right first time, within business standard workflows with process failures challenged including implementing appropriate corrective actions.
Manage and develop all administration functions and support/development of office admin staff.
Act as critical super user for internal processes and tracking systems/databases diving process and data efficiencies within the business.
Deliver complete, accurate & timeous sales invoicing, \”Right First Time\”, each month
Desired Qualities / Qualifications
English at Standard Grade (or equivalent) / Mathematics at Standard Grade (or equivalent)
Accomplished in computer use and operating systems including MS Office
Ability to focus on detail and complete administrative duties to tight deadlines
Experience of and ability to work in a methodical, organised and systematic manner
Accounts Coordinator employer: Team Recruitment Ltd
Contact Detail:
Team Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Coordinator
✨Tip Number 1
Familiarise yourself with the key responsibilities outlined in the job description. Understanding the specific tasks, such as managing waste acceptance and invoicing processes, will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Network with professionals in the finance and administration sectors, especially those who have experience in waste management or similar industries. This can provide you with insights and potentially valuable connections that could lead to a referral.
✨Tip Number 3
Brush up on your MS Office skills, particularly Excel, as you'll likely need to create invoice trackers and manage data efficiently. Consider taking an online course if you feel you need a refresher.
✨Tip Number 4
Prepare examples of how you've successfully managed administrative functions in previous roles. Be ready to discuss how you ensured compliance and maintained good relationships with stakeholders, as these are crucial for the Accounts Coordinator position.
We think you need these skills to ace Accounts Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in finance administration and any previous roles that involved managing documentation and compliance. Use keywords from the job description to demonstrate your fit for the Accounts Coordinator position.
Craft a Strong Cover Letter: In your cover letter, emphasise your organisational skills and attention to detail. Mention specific examples of how you've successfully managed administrative functions or supported teams in previous roles, particularly in relation to finance and compliance.
Highlight Relevant Skills: Clearly outline your proficiency in MS Office and any other relevant software. If you have experience with invoice tracking or waste management processes, be sure to include that as it directly relates to the responsibilities of the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Accounts Coordinator role.
How to prepare for a job interview at Team Recruitment Ltd
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of an Accounts Coordinator. Familiarise yourself with finance administration, waste management processes, and compliance requirements. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Communication Skills
Since the role involves liaising with various stakeholders, be prepared to discuss your communication style. Share examples of how you've effectively communicated in previous roles, especially in challenging situations or when dealing with non-conformances.
✨Demonstrate Attention to Detail
Highlight your ability to focus on detail and manage administrative tasks accurately. Prepare to discuss specific instances where your attention to detail has positively impacted your work, such as ensuring accurate invoicing or maintaining compliance with procedures.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with insightful questions about the company and the team you'll be working with. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
