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- Tasks: Support executives with administrative tasks like drafting letters and managing calendars.
- Company: Join Team McIntyre, a dynamic company undergoing exciting transformation in Reading.
- Benefits: Enjoy flexible hours, competitive pay, and remote work options.
- Why this job: Be part of a supportive team culture while contributing to meaningful growth.
- Qualifications: Prior experience in administration and strong organisational skills are essential.
- Other info: This is an entry-level role with potential for increased responsibilities.
Team McIntyre is entering a period of strategic transformation following a recent industry reshuffle. As we refine our direction and strengthen operations, we’re focused on building a team that values clarity, professionalism, and resilience.
We are currently seeking a dependable and detail-oriented Administrative Personal Assistant to provide high-level executive support on a part-time basis, with hours expected to increase over time as the role and company needs evolve. This is a hands-on role suited for someone who is highly organised, an excellent communicator, and comfortable managing a wide range of administrative responsibilities with minimal supervision. From formal letter writing and business proposal drafting to handling sensitive correspondence, your work will directly support Team McIntyre's leadership through a critical growth phase.
The position begins at 4 hours per day every Tuesday and Thursday, with flexibility for additional hours as the job develops.
Key Responsibilities- Draft formal letters, emails, and high-level business correspondence
- Create, format, and edit professional proposals, reports, and briefing documents
- Manage sensitive communications and documentation related to business disputes
- Coordinate meetings, maintain executive calendars, and handle travel arrangements
- Organise and maintain confidential filing systems (physical and digital)
- Serve as a point of contact between leadership and internal/external stakeholders
- Provide general administrative support and anticipate team needs proactively.
- Prior experience as a personal assistant, executive assistant, or senior administrator
- Excellent writing, proofreading, and document formatting skills
- Strong organisational ability with excellent attention to detail
- Ability to manage sensitive information with discretion
- Capable of working independently within a part-time framework
- Proficient in Microsoft Office or Google Workspace tools
- Experience managing dispute-related correspondence or working in legal/professional services
- Familiarity with proposal writing and business documentation
- Adaptability to take on broader responsibilities as the role grows
- A flexible part-time schedule (Tuesdays & Thursdays, 4 hours/day to start)
- Competitive pay with potential for increased hours and responsibilities over time
- A chance to grow with an evolving and professional team
- A respectful, supportive work culture focused on long-term development
- Hybrid or remote working options available (depending on location and suitability)
To apply, please submit your CV and a short cover letter outlining your relevant experience to: Teammcintyre@hotmail.co.uk. Applications will be reviewed on a rolling basis.
Email Subject Line: Part-Time Administrative Personal Assistant – [Your Name]
Be part of something new. Join Team McIntyre at a pivotal moment and contribute meaningfully to our continued evolution.
Administrative Personal Assistant employer: Team McIntyre
Contact Detail:
Team McIntyre Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Personal Assistant
✨Tip Number 1
Familiarise yourself with the specific tools mentioned in the job description, like Microsoft Office and Google Workspace. Being proficient in these applications will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight any previous experience you have in managing sensitive information or correspondence, especially if it relates to legal or professional services. This will show that you understand the importance of discretion in this role.
✨Tip Number 3
Prepare to discuss your organisational skills and how you've successfully managed multiple tasks in past roles. Be ready to provide examples of how you’ve anticipated team needs and supported leadership effectively.
✨Tip Number 4
Research Team McIntyre and their recent strategic transformation. Understanding their current challenges and goals will allow you to tailor your conversation and demonstrate your genuine interest in contributing to their growth.
We think you need these skills to ace Administrative Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a personal assistant or in administrative roles. Focus on skills like writing, proofreading, and document formatting, which are essential for this position.
Craft a Compelling Cover Letter: In your cover letter, emphasise your organisational skills and ability to manage sensitive information. Mention specific examples of how you've successfully supported executives or managed administrative tasks in the past.
Highlight Relevant Skills: Clearly outline your proficiency in Microsoft Office or Google Workspace tools. If you have experience with proposal writing or handling dispute-related correspondence, make sure to include that as well.
Follow Application Instructions: When submitting your application, ensure you use the correct email subject line: 'Part-Time Administrative Personal Assistant – [Your Name]'. This shows attention to detail and helps your application stand out.
How to prepare for a job interview at Team McIntyre
✨Showcase Your Organisational Skills
As an Administrative Personal Assistant, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your ability to prioritise and stay on top of deadlines.
✨Demonstrate Strong Communication Abilities
Since the role involves drafting formal letters and managing sensitive communications, be ready to discuss your writing and proofreading skills. Bring samples of your work if possible, and be prepared to explain your approach to effective communication.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities, especially regarding handling sensitive information or disputes. Think of specific situations where you had to navigate challenges and how you resolved them.
✨Research Team McIntyre
Familiarise yourself with Team McIntyre's recent changes and strategic direction. Understanding their goals will help you tailor your responses and show your genuine interest in contributing to their growth during the interview.