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- Tasks: Support the CEO by managing schedules, communications, and day-to-day operations.
- Company: Join a fast-paced, growing business with a supportive culture.
- Benefits: Enjoy competitive salary, additional leave, casual dress, and employee discounts.
- Other info: Opportunity for career growth and involvement in exciting company events.
- Why this job: Make a real impact while developing your skills in a dynamic environment.
- Qualifications: 2-4 years' experience in an EA or PA role, strong communication skills required.
The predicted salary is between 32000 - 40000 £ per year.
TeamJobs is recruiting for an organised and proactive Executive Personal Assistant to support the CEO of a growing and fast paced business.
Location: Poole | Office Based | Monday to Friday
Full Time, Permanent | 40 Hours Per Week
Salary: £32,000 - £40,000 DOE
This is a varied, hands on role where no two days are the same. You'll play a key part in ensuring the CEO operates efficiently by managing schedules, communications, administration and day to day coordination.
This opportunity would suit someone confident, adaptable and highly organised who enjoys working in a fast moving environment and can manage multiple priorities with professionalism and discretion.
The Role
- Executive Support
- Managing the CEO's diary, appointments and travel arrangements
- Monitoring and organising the CEO's inbox, prioritising communications and drafting responses where required
- Processing expenses and supporting basic financial administration
- Preparing meeting documents, reports and presentations
- Organising internal meetings and company events
- Conducting research and gathering information proactively
- Coordination & Communication
- Scheduling meetings and taking notes/actions when required
- Acting as a key point of contact for internal and external enquiries
- Supporting internal communications across the business
- Administration & Office Support
- Assisting with day to day office management
- Maintaining records, filing systems and shared documents
- Providing administrative support to the wider senior leadership team
- Supporting the CEO with light administration relating to their property portfolio
- Assisting with maintaining the CEO's LinkedIn activity including posts, updates and messages
About You
- Highly organised with excellent time management skills
- A strong communicator with excellent written and verbal skills
- Professional, discreet and trustworthy with confidential information
- Friendly and confident liaising with stakeholders at all levels
- Detail focused and proactive
- Adaptable and comfortable managing changing priorities
- Competent using Microsoft Office including Outlook, Word, Excel and PowerPoint
Experience Required
- 2-4 years' experience in an EA, PA or similar administrative role
- Previous experience supporting senior management or a CEO
- Experience managing diaries, organising meetings and preparing documentation
Benefits
- Additional leave
- Group Life Insurance
- Casual dress
- Company events
- Company pension
- Cycle to work scheme
- Employee discounts
- Flexitime
- Health & wellbeing programme
- Referral programme
Why Apply?
This is an exciting opportunity to join a supportive and ambitious business where your contribution will have a direct impact on day to day operations and business success. You'll enjoy a varied role with real responsibility and the opportunity to grow within a thriving organisation.
Executive Personal Assistant in Poole employer: Team Jobs
Contact Detail:
Team Jobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Personal Assistant in Poole
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the CEO. Show us that you’re not just another candidate; demonstrate your knowledge about their business and how you can help them thrive.
✨Tip Number 3
Practice your communication skills! As an Executive Personal Assistant, you'll need to be articulate and confident. Try mock interviews with friends or use online resources to sharpen your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Personal Assistant in Poole
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Personal Assistant role. Highlight your experience in managing diaries, organising meetings, and supporting senior management. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced environment. Share specific examples of how you've managed multiple priorities and supported executives in the past.
Show Off Your Communication Skills: Since communication is key in this role, make sure your written application reflects your strong communication skills. Keep it clear, concise, and professional. We love a well-structured application that’s easy to read!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Team Jobs
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Executive Personal Assistant. Familiarise yourself with managing diaries, coordinating meetings, and supporting senior management. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your ability to stay organised in a fast-paced environment.
✨Communicate Confidently
As a key point of contact for the CEO, strong communication skills are essential. Practice articulating your thoughts clearly and confidently. Be prepared to discuss how you've handled communications in the past, especially when it comes to liaising with stakeholders at various levels.
✨Demonstrate Discretion and Professionalism
Since you'll be dealing with confidential information, it's crucial to convey your trustworthiness. Share examples of situations where you've maintained discretion and professionalism, especially when handling sensitive matters. This will reassure the interviewers that you can be relied upon in a high-stakes role.