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For Companies At a Glance
- Tasks: Coordinate deliveries, manage documentation, and support the Projects Team in a fast-paced environment.
- Company: Join a growing business with a supportive team culture in Poole.
- Benefits: Enjoy 23 days holiday, health plan, development funding, and fun company activities.
- Why this job: Perfect for organised individuals eager to learn and make an impact in a dynamic role.
- Qualifications: Previous admin experience, strong communication skills, and attention to detail required.
- Other info: Great career growth opportunities and a positive team atmosphere.
The predicted salary is between 24000 - 36000 £ per year.
TeamJobs is delighted to be recruiting for an experienced Contracts Administrator to join a busy and supportive team based in Poole. This is a fantastic opportunity for someone looking to take on a varied and fast-paced role within a growing business. We are looking for someone who is highly organised, adaptable and eager to learn. You will be supporting the Projects Team with key administrative tasks, working closely with colleagues, suppliers, and engineers to ensure everything runs smoothly.
Key Responsibilities
- Coordinate and schedule deliveries of materials and equipment, managing all related documentation.
- Raise and track purchase orders with the purchasing team, updating Project Managers on delivery dates.
- Accurately load orders into the in-house system, including registering projects with accreditations.
- Collate data from Engineer time sheets, ensuring proper authorisation and accurate project costing.
- Maintain accurate records of time sheet information for reporting purposes.
- Verify and process supplier invoices, ensuring timely payments.
- Work alongside the finance team to support seamless payment processing.
- Assist in drafting, reviewing, and maintaining project contracts and agreements.
- Ensure compliance with contractual terms and company processes.
- Liaise with internal teams, suppliers, and engineers to keep communication clear and projects on track.
- Act as a point of contact for project-related queries.
- Answer phones and respond to emails promptly and professionally.
- Provide general administrative support to the Contracts team and wider business.
About You
- Previous experience in a similar administrative role is desirable.
- Confident communicator, both on the phone and via email.
- Excellent numeracy, IT, and MS Office skills.
- Highly organised with strong attention to detail.
- Able to make decisions and work effectively under pressure.
- A proactive and positive team player.
Benefits:
- 23 days paid holiday, increasing up to a maximum of 30 days, plus bank holidays.
- Company-funded Bupa health plan.
- Company sick pay.
- Free eye test.
- Development programme, with up to 100% funding for approved programmes.
- Company-funded activities at Christmas and in the summer.
- Bike to work scheme.
- On-site parking.
If this sounds like your next career move, we would love to hear from you. Apply today with your CV and a member of the TeamJobs team will be in touch.
Contracts Administrator in Poole employer: Team Jobs
Contact Detail:
Team Jobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contracts Administrator in Poole
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Contracts Administrator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their values and recent achievements. This will help you tailor your answers and show that you're genuinely interested in joining their team.
✨Tip Number 3
Practice your communication skills! As a Contracts Administrator, you'll need to be a confident communicator. Try mock interviews with friends or family to get comfortable discussing your experience and how it relates to the role.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Contracts Administrator in Poole
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous administrative roles and any relevant achievements that show you're the perfect fit for the Contracts Administrator position.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about this role and how your skills align with what we’re looking for. Keep it concise but engaging – we want to see your personality!
Show Off Your Organisational Skills: Since the role requires strong organisational abilities, consider including examples of how you've successfully managed multiple tasks or projects in the past. This will help us see how you can handle the fast-paced environment here at StudySmarter.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from our team. We can’t wait to hear from you!
How to prepare for a job interview at Team Jobs
✨Know Your Contracts
Familiarise yourself with common contract terms and processes. Being able to discuss these confidently will show that you understand the role and can hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed multiple tasks or projects in the past. Highlighting your organisational skills will demonstrate that you're ready for the fast-paced environment they mentioned.
✨Communicate Clearly
Practice your communication skills, both verbal and written. Since you'll be liaising with various teams and suppliers, being articulate and professional is key to making a great impression.
✨Ask Insightful Questions
Prepare thoughtful questions about the team dynamics and project management processes. This shows your interest in the role and helps you gauge if it's the right fit for you.
