At a Glance
- Tasks: Plan and coordinate exciting training events while providing top-notch support to clients.
- Company: Join a dynamic team in a contemporary office environment.
- Benefits: Enjoy a competitive salary, generous leave, and a supportive workplace culture.
- Other info: Great opportunities for professional growth and development await you!
- Why this job: Be the face of the company and create memorable experiences for clients.
- Qualifications: Previous client-facing experience and strong organisational skills are essential.
The predicted salary is between 28000 - 30000 £ per year.
Permanent, Full Time
£28,000 - £30,000
Havant office based - Mon-Thurs 9am-5pm, Friday 4pm
My client offers their highly valued customers the opportunity to visit their professional onsite Training Centre at their HO located in Havant.
As Events Co-ordinator / Office Assistant, you will lead the planning, coordination and welcoming of delegates to these training sessions. A varied administration and client facing role where you will be an ambassador for the business ensuring from invite, attendance through to follow up, clients feel extremely well looked after and all runs smoothly.
This hands-on role is perfect for someone who thrives in a fast-paced environment able to juggle tasks and work well with time critical projects. You will be confident engaging with key stakeholders, supporting various internal departments with general office administration and some PA duties to the MD. Including a variety of tasks from arranging meetings, booking accommodation and flights through to checking expenses records, ordering lunches for events and snacks for the HO vending machines.
Responsibilities- On Site Events Coordinator
- Greet and welcome all delegates in a welcoming and professional manner.
- Ensure a smooth running and positive experience for all clients attending the HO On-Site training centre.
- Collaborate with Chief Business Office to plan and manage on-site training events including managing delegates invites, attendance, lunches, setting up of meeting rooms, welcoming upon arrival through to supporting with travel and accommodation arrangements.
- Be the face of our client ensuring the highest level of customer service and support throughout their visit.
- Offering proactive support to the Senior Leadership Team as required with the organisation and administration for the training events and any additional adhoc duties as needed.
- Follow up to ensure full customer satisfaction.
- Office Assistant
- General office support duties for the business and in particular the SLT and Managing Director (booking of meetings, accommodation, hotels as required).
- Ensuring all catering requirements are arranged and delivered both for internal meetings and training centres.
- General reception, internal staff support.
- Controlling inventory and purchase of internal office supplies.
- Maintenance and upkeep of office equipment i.e coffee machines, shredders etc.
- Support of all National Exhibitions - prep and logistics etc.
- Previous client facing and office administration experience.
- Highly organised and takes pride in ensuring tasks are completed on time and to an exceptional standard.
- Project Management: Exceptional planning, time management, and multitasking skills.
- Detail-Oriented: Ability to manage logistics with accuracy and anticipate potential challenges.
- Communication: Confident communicator at all levels, able to coordinate across departments and suppliers.
- Problem-Solving: Calm under pressure, quick to find solutions on the ground.
- Ambassador for the Business: Understands the importance of customer experience and brand presentation.
- IT Literate: Comfortable using all MS software, arranging diaries, Teams meetings etc.
- Flexible: Have a positive, proactive and flexible approach happy to pick up tasks big and small!
- Working hours Mon-Thurs 9am-5pm, Friday 4pm.
- Competitive salary.
- 25 days annual leave + bank holidays.
- Company Pension Scheme.
- Company Healthcare.
- Onsite parking.
- Beautiful contemporary offices.
- Collaborative and supportive work environment.
- Opportunities for professional growth and development, with the potential to take on more responsibility over time.
Events Co- Ordinator / Office Assistant in Havant employer: Team Jobs
Join a dynamic team in Havant as an Events Co-ordinator / Office Assistant, where you will play a pivotal role in creating exceptional experiences for clients visiting our state-of-the-art Training Centre. With a competitive salary, generous annual leave, and a supportive work culture that prioritises professional growth, this position offers the perfect blend of responsibility and opportunity in a vibrant office environment. Embrace the chance to develop your skills while contributing to a company that values its employees and fosters collaboration.
StudySmarter Expert Advice🤫
We think this is how you could land Events Co- Ordinator / Office Assistant in Havant
✨Tip Number 1
Get to know the company inside out! Research their values, recent events, and any news. This will help you connect with them during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the role. Plus, it could give you an edge if they put in a good word for you!
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to event coordination and office support. Role-play with a friend or use our resources to boost your confidence and nail that interview.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us. Don’t miss out on this opportunity!
We think you need these skills to ace Events Co- Ordinator / Office Assistant in Havant
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A touch of humour or a personal anecdote can make your application stand out.
Tailor Your Application:Make sure to tailor your application to the Events Co-ordinator / Office Assistant role. Highlight relevant experience and skills that match the job description. We love seeing how your background fits with what we do!
Be Clear and Concise:Keep your application clear and to the point. Use bullet points for key achievements and avoid long-winded sentences. We appreciate straightforward communication, especially in a fast-paced environment like ours.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures it gets into the right hands. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Team Jobs
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Events Co-ordinator / Office Assistant role. Familiarise yourself with the responsibilities listed in the job description, such as managing logistics for training events and providing exceptional customer service. This will help you demonstrate your enthusiasm and suitability for the position.
✨Showcase Your Organisational Skills
Since this role requires excellent planning and multitasking abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly, especially in a fast-paced environment.
✨Engage with Key Stakeholders
As an ambassador for the business, it's crucial to show that you can confidently engage with various stakeholders. During the interview, highlight your communication skills and provide examples of how you've effectively collaborated with different teams or clients in previous roles.
✨Demonstrate Problem-Solving Abilities
The ability to stay calm under pressure and find quick solutions is vital for this position. Prepare to share specific instances where you've encountered challenges and how you resolved them. This will showcase your proactive approach and adaptability, which are key traits for success in this role.
