At a Glance
- Tasks: Plan and coordinate exciting training events while providing top-notch support to clients.
- Company: Dynamic company with a focus on customer experience and professional development.
- Benefits: Competitive salary, 25 days leave, healthcare, and a supportive work environment.
- Other info: Great opportunities for growth and a vibrant office atmosphere.
- Why this job: Be the face of the business and make every client feel valued and welcomed.
- Qualifications: Experience in client-facing roles and strong organisational skills.
The predicted salary is between 28000 - 35000 £ per year.
Permanent, Full Time
£28,000 - £35,000
Havant office based - Mon-Thurs 9am-5pm, Friday 4pm
My client offers their highly valued customers the opportunity to visit their professional onsite Training Centre at their HO located in Havant. As Events Co-ordinator / Office Assistant, you will lead the planning, coordination and welcoming of delegates to these training sessions. A varied administration and client facing role where you will be an ambassador for the business ensuring from invite, attendance through to follow up, clients feel extremely well looked after and all runs smoothly.
This hands-on role is perfect for someone who thrives in a fast-paced environment able to juggle tasks and work well with time critical projects. You will be confident engaging with key stakeholders, supporting various internal departments with general office administration and some PA duties to the MD. Including a variety of tasks from arranging meetings, booking accommodation and flights through to checking expenses records, ordering lunches for events and snacks for the HO vending machines.
Responsibilities- On Site Events Coordinator
- Greet and welcome all delegates in a welcoming and professional manner.
- Ensure a smooth running and positive experience for all clients attending the HO On-Site training centre.
- Collaborate with Chief Business Office to plan and manage on-site training events including managing delegates invites, attendance, lunches, setting up of meeting rooms, welcoming upon arrival through to supporting with travel and accommodation arrangements.
- Be the face of our client ensuring the highest level of customer service and support throughout their visit.
- Offering proactive support to the Senior Leadership Team as required with the organisation and administration for the training events and any additional adhoc duties as needed.
- Follow up to ensure full customer satisfaction.
- Office Assistant
- General office support duties for the business and in particular the SLT and Managing Director (booking of meetings, accommodation, hotels as required).
- Ensuring all catering requirements are arranged and delivered both for internal meetings and training centres.
- General reception, internal staff support.
- Controlling inventory and purchase of internal office supplies.
- Maintenance and upkeep of office equipment i.e coffee machines, shredders etc.
- Support of all National Exhibitions - prep and logistics etc.
- Previous client facing and office administration experience.
- Highly organised and takes pride in ensuring tasks are completed on time and to an exceptional standard.
- Project Management: Exceptional planning, time management, and multitasking skills.
- Detail-Oriented: Ability to manage logistics with accuracy and anticipate potential challenges.
- Communication: Confident communicator at all levels, able to coordinate across departments and suppliers.
- Problem-Solving: Calm under pressure, quick to find solutions on the ground.
- Ambassador for the Business: Understands the importance of customer experience and brand presentation.
- IT Literate: Comfortable using all MS software, arranging diaries, Teams meetings etc.
- Flexible: Have a positive, proactive and flexible approach happy to pick up tasks big and small!
- Working hours Mon-Thurs 9am-5pm, Friday 4pm.
- Competitive salary.
- 25 days annual leave + bank holidays.
- Company Pension Scheme.
- Company Healthcare.
- Onsite parking.
- Beautiful contemporary offices.
- Collaborative and supportive work environment.
- Opportunities for professional growth and development, with the potential to take on more responsibility over time.
Events Co- Ordinator / Office Assistant in Havant employer: Team Jobs - Executive
Join a dynamic team in Havant as an Events Co-Ordinator / Office Assistant, where you will play a pivotal role in creating exceptional experiences for clients visiting our state-of-the-art Training Centre. With a competitive salary, generous annual leave, and a supportive work culture that prioritises professional growth, this position offers the perfect blend of responsibility and opportunity in a vibrant office environment. Embrace the chance to develop your skills while contributing to a company that values its employees and fosters collaboration.
StudySmarter Expert Advice🤫
We think this is how you could land Events Co- Ordinator / Office Assistant in Havant
✨Tip Number 1
Get to know the company culture before your interview. Check out their website and social media to see how they interact with clients and what values they promote. This will help you tailor your responses and show that you're a great fit for their team.
✨Tip Number 2
Practice your communication skills! As an Events Co-ordinator, you'll need to engage confidently with delegates and stakeholders. Try role-playing with a friend or family member to get comfortable with common scenarios you might face in the role.
✨Tip Number 3
Be ready to showcase your multitasking abilities. Think of examples from your past experiences where you successfully juggled multiple tasks under pressure. This will demonstrate your capability to handle the fast-paced environment they’re looking for.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’d be the perfect fit for their team.
We think you need these skills to ace Events Co- Ordinator / Office Assistant in Havant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Events Co-ordinator / Office Assistant role. Highlight any client-facing experience and organisational skills, as these are key for us.
Craft a Personal Cover Letter:Your cover letter is your chance to shine! Use it to show your personality and explain why you’re excited about the role. Mention specific tasks from the job description that you’re keen to tackle.
Showcase Your Communication Skills:Since this role involves engaging with clients and internal teams, make sure your application demonstrates your strong communication skills. Use clear and concise language to convey your points.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Team Jobs - Executive
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Events Co-ordinator / Office Assistant role. Familiarise yourself with the responsibilities listed in the job description, and think about how your previous experiences align with them. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires exceptional planning and multitasking abilities, prepare examples from your past where you've successfully managed multiple tasks or events. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly, as this will demonstrate your capability to thrive in a fast-paced environment.
✨Practice Your Communication Skills
As an ambassador for the business, strong communication is key. Practice articulating your thoughts clearly and confidently. You might even want to role-play common interview scenarios with a friend, focusing on how you would engage with clients and stakeholders, ensuring you convey professionalism and warmth.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you gauge if the company is the right fit for you. Plus, it gives you a chance to demonstrate your proactive approach!
